MINUTES OF
THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, MAIN STREET, UPPER
POPPLETON AT 7.00 PM ON MONDAY 10 NOVEMBER 2008
PRESENT
|
Councillor John Pannell (Chairman) Councillor Kathie Brydson Councillor Peter Hawkins Councillor Ted Kendall Councillor Kate Richardson Councillor Stuart Robson Councillor Rae Youngman |
City Councillor Ian Gillies. Mr James Mackman (Clerk) |
08.193 -
DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS
None.
08.194 - TO
RECEIVE APOLOGIES FOR ABSENCE
There were no apologies for absence.
08.195 - TO
APPROVE THE MINUTES OF THE MEETING HELD ON 13 OCTOBER 2008
The minutes of the meeting held on 13 October 2008,
having been circulated and read, were accepted and signed as a true record.
08.196 -
PUBLIC PARTICIPATION
Peter Brown gave a resumé of the history
of the Poppleton Youth Club. He said
that:-
· The Youth Club started in 2001
· The City Council stopped supporting the Youth Club in
2005
· The Youth Club is open on Tuesday and Thursday
evenings for youths who don’t like to be organised. They just like to meet and talk with their
mates.
· The parents of the youths show no interest in helping
run the Youth Club
· The Youth Club is now open on a Wednesday evenings for
11-12 year-olds
· The Youth Action Group is asking for a donation of
£1,000 to help the Youth Club’s finances
The Councillors asked Mr Brown a number
of questions.
Q. How
was the sum of £1,000 arrived at?
A. There are sufficient funds for a year. It
costs approximately £8,000 to run the Youth Club for a year. £4,000 comes from the City Council’s Youth
Service, £2,000 from the Ward Committee and £1,000 from Nether Poppleton Parish
Council which leaves a shortfall of £1,000.
Q. How
many children attend a session?
A. Tuesday
evenings 15-25, Wednesday evenings 20-25, Thursday evenings 15-20.
Q. What
do the children do at the Youth Club?
A. From August 2008 the Youth Club has been more
structured. This has encouraged girls to
attend. New equipment has been bought
with a £1,000 grant from the City Council.
There is a table tennis table, two pool tables and an air hockey table.
Q. Can
staffing levels be maintained?
A. There was a problem when the City Council
stopped paying the wages. University
students have helped. As they leave,
others have replaced them. There is
sufficient staff at the moment. Recently
some people were turned down as they weren’t suitable.
Q. Is
there a breakdown of where they youths come from?
A. Most of the children attend
Q. To
whom is the rent paid?
A. The
City of
08.197 - TO RECEIVE CITY COUNCILLORS'
COMMENTS - for information only
City Councillor Ian Gillies reported on the Ward
Committee meeting held 15 October.
08.198 - TO
RECEIVE THE CLERK'S REPORT
(a) Progress on Green racks (Min. 08.180a)
The Clerk reported a conversation with the City
Council’s Cycling Officer who had said that he had been told to concentrate on
“Cycling York” and had not yet issued the order to have the base for the cycle
racks laid. The Clerk was deputed
to ask the Cycling Officer to issue the order for the cycle racks to be
installed. (Action Clerk)
(b) Progress on repainting the crossing gates in
The top coat has not been applied to the gates. The Clerk was deputed to contact Network Rail
to ask that the job be completed. (Action
Clerk)
(c) Progress on replacing the Chantry Gap sign at the corner of
The Clerk reported that the City Council has ordered a
new sign.
08.199 -
FINANCE
(a)
To receive a financial statement
The Clerk presented a detailed report
showing the actual income and expenditure for the current financial year for the
period to 10 November 2008. The report
reflected the receipts and payments below.
The bank balances at 10 November were:
Current Account £200.00
Business Money Manager Account £18,113.51
|
(b)
To agree accounts for payment (net of VAT); |
|||
|
1121 |
Poppleton
Community Trust |
Revenue grant |
£5,000.00 |
|
1122 |
SLCC |
Training course |
£17.00 |
|
1123 |
Ryland
Horticulture |
Removing Chantry Green
trees |
£400.00 |
|
1124 |
Baron Landscape |
Grass cutting –
September |
£270.00 |
|
1125 |
James Mackman |
Clerk’s expenses |
£28.66 |
|
1092 |
James Mackman |
Salary – November |
£506.18 |
|
1093 |
Post Office Ltd |
Tax & NI – October |
£182.03 |
|
(c)
To receive a report on income received |
||
|
H M Customs & Revenue |
VAT refund |
£137.85 |
(d)
To consider an application for a grant of £1,000 from Poppleton
Youth Action Group (PYAG) towards the running of the Youth Club
It was agreed to give a donation of £1,000 to the
Poppleton Youth Action Group.
(e)
To consider further requests
for grants and donations
i. It was agreed that the sum
of £150.00 be donated to All Saints Church for the upkeep of the cemetery under
LGA 1972 214(6).
ii. It was agreed that no
donation would be given to Martin House as it was felt that donations should be
given on an individual basis, not by the Parish Council.
(f)
To consider the Budget for
2009-10
The Clerk presented a
suggested draft budget for 2009-10 and explained his reasoning for the various
items. The budget and the precept for
2009-10 will be set at the meeting in January.
(g)
To agree the Clerk’s annual
pay increase as per the National Agreement
The Clerk read a letter from the YLCA
which stated that this year’s pay award had gone to arbitration but that the
employers’ rejected offer of a 2.45% pay rise, backdated to 1 April 2008, should
be implemented with immediate effect. Any
increase agreed over 2.45% subsequently agreed would be the subject of another
agenda item. It was agreed that the pay
award be implemented.
08.200
- TO NOTE CORRESPONDENCE RECEIVED
08.200.1 - The Clerk read or referred to the following
item of correspondence
A
letter from the Land Registry listing the various records they have of
easements agreed by the Parish Council.
08.200.2 - It was agreed that the correspondence
received since the October Parish Council meeting, as listed below, be
circulated to the Councillors
(a) Clerk &
Councils Direct - November 2008, Issue 60
(b) Communities &
Local Government - Communities in control - consultation
(c) CPRE - Countryside
Voice, Autumn 2008
(d) CPRE - Stop &
Drop literature
(e) CPRE - Recruitment
literature
(f) CYC - Streets Ahead
- September 2008
(g) Nether Poppleton Parish
Council - Minutes of 15 September
(h) SLCC - The Clerk,
September 2008, Vol 40. No.6
(i) YOPF - Newsletter
October 2008
(j) YRCC - Annual
Account 2007-08 and Conference details
08.201
- TO RECEIVE THE PLANNING COMMITTEE REPORT
(a)
Plans pending and Planning Committee Comments
Prior to the meeting the Clerk had
circulated the list of plans and comments made by the members of the Planning
Committee on each planning application received. The list is attached as Appendix 1 at the end
of these minutes.
(b)
Councillors' comments
None.
08.202
- TO CONSIDER ITEMS RELATING TO HIGHWAYS, FOOTPATHS, LAMPPOSTS & SIGNS
(a)
To consider reports on vandalism
No reports.
(b)
To receive other reports
None.
08.203
- TO CONSIDER MATTERS RELATING TO THE VILLAGE GREENS
(a)
Trees
No report.
(b)
Events
No report.
(c)
Car parking
No report.
(d)
Maintenance –
i.
To discuss progress with the
Blairgowrie vegetation in Chantry Green
The Clerk reported that the
dead branch had been removed and the laurel had been cut back to the boundary
fence. The Clerk had written to
Blairgowrie’s owner’s agents asking for a substantial contribution to the cost
of clearing the vegetation. He had
received a reply to say that the owner was away at the moment
ii.
To discuss the state of the
vegetation at the side of Chantry Green
A number of bushes have grown on Chantry Green and
these prevent the grass from being cut alongside the boundary with
Blairgowrie. It was resolved that a
quotation be sought for the removal of the bushes and the reinstatement of the
area to grass. (Action Clerk)
08.204
- TO RECEIVE COMMITTEES' REPRESENTATIVES REPORTS
No reports
08.205
- TO RECEIVE A REPORT ON VILLAGE POLICING
The following two schedules of incidents in
|
14 Sep |
Garage burglary |
Montague Walk |
|
18 Sep |
Garage burglary and
motorbike stolen |
|
|
18 Sep |
Commercial burglary |
|
|
24 Sep |
Hay bales set on fire |
|
|
25 Sep |
Commercial burglary |
|
|
27 Sep |
3 x Garage burglaries |
|
|
27 Sep |
Garage burglary |
|
|
30 Sep |
Burglary dwelling |
|
|
2 Oct |
2 x Shed burglaries and
cycle stolen |
Beech Grove |
|
3 Oct |
Burglary dwelling |
Dikelands |
|
6 Oct |
2 x Commercial burglaries |
|
|
7 Oct |
Plants stolen from garden |
Montague Walk |
|
12 Oct |
Window smashed, possibly by
air rifle |
|
|
15 Oct |
Criminal damage to fence |
Dikelands |
|
16 Oct |
Theft from caravan |
|
|
16 Oct |
Graffiti to garden fence |
|
|
19 Oct |
Criminal damage to window |
The Green |
|
20 Oct |
Side of vehicle scratched |
Outside Luigi's restaurant |
|
27 Oct |
Criminal damage to fence |
Dikelands |
|
28 Oct |
Caravan broken into |
|
|
28 Oct |
Cone thrown at door |
|
|
30 Oct |
Wire mesh fence panel cut
and stolen |
|
|
30 Oct |
Commercial Burglary |
|
08.206
– TO CONSIDER THE CREATION OF “NO COLD CALLING ZONES”
Councillor Hawkins gave an account of what No Cold
Calling Zones are and how they can be created.
It was agreed that any enquiry to the Parish Council about the Zones should
be redirected to the relevant City Council Officer.
08.207 – TO
DISCUSS DEVELOPMENTS REGARDING THE PHONE BOX ON THE GREEN
The Clerk reported that the City Council has appointed
a co-ordinator to deal with all the threatened K6 phone boxes within the City
boundary. The Clerk has given the
co-ordinator the Parish Council minute of the resolution to look to keeping the
phone box on the Green for a year.
(Action
Clerk)
08.208
– TO DISCUSS THE PROPOSED PARK & RIDE SITE ON THE A59
After
discussion it was resolved that an editorial sub-committee of Councillors
Kendall Robson and Youngman create an article for a Newsletter, based on the
letters sent to the Chief Executive.
08.209 – TO NOTE FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillors Attending |
|
25 November |
Poppleton Community Trust Executive
Committee |
Poppleton Centre/ 7.00pm |
Hawkins, Kendall |
|
10 December |
Ward Team |
Guildhall/ 10.00am |
Hawkins |
08.210 - TO
CONSIDER MINOR MATTERS AND ITEMS FOR THE NEXT AGENDA
The next agenda to include items for the
next Newsletter and the construction of a footpath in
08.211 -
DATE OF NEXT MEETING – 12 JANUARY 2009
The date of the next meeting was agreed as Monday 12
January 2009 at 7.00pm.
There being no other business the Chairman closed the
meeting at 10.05pm.
CHAIRMAN …………………….. DATE…………………………….
James Mackman, Clerk
22a
Telephone 01904 781752 -
Fax 0871 4331325 -
email jmackman@tesco.net