MINUTES OF
THE PARISH COUNCIL MEETING HELD IN ALL SAINTS CHURCH HALL,
PRESENT
|
Councillor Greg Watson (Chairman) Councillor Kathie Brydson Councillor Vivien Crabb Councillor Peter Hawkins Councillor Ted Kendall Councillor John Pannell Councillor Stuart Robson Councillor Rae Youngman |
City Councillor Ian Gillies Mr James Mackman (Clerk) |
TO RECEIVE A PRESENTATION FROM THE POPPLETON COMMUNITY TRUST
Rod
·
Income from
bookings had risen from £17k to £32k
·
That employing a
manager was the best thing the Trust had done
·
Reminded the
meeting that the City Council is phasing out its annual subsidy
·
That the £3k
reduction in subsidy this year is equal to the deficit on running the Community
Centre
·
That the City Council
had not yet signed the documents to transfer the Youth Club building to the Community
Trust
·
That the function
rooms have been renamed the Dodsworth Room and the Maypole Room
·
Thanked the
Parish Council for its grant of £7,500 in the current financial year
Mr Clark answered questions asked by Councillors
Youngman, Robson and Kendall.
At this point Mr Clark and the Trustees retired from
the meeting.
07.203 -
CO-OPTION AND INTRODUCTION OF NEW COUNCILLOR
Mr Ted Kendall was co-opted
on to the Parish Council. He was welcomed
back to the Parish Council by the Chairman.
07.204 -
CONFIRMATION OF SIGNING THE DECLARATION OF OFFICE
The Clerk confirmed that
Councillor Kendall had signed a Declaration of Office and that he had been
given the new Code of Conduct.
07.205 -
DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS
Councillor Brydson declared
a personal interest in any discussion about
07.206 - TO
RECEIVE APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor Kate
Richardson.
07.207 - TO
APPROVE THE MINUTES OF THE MEETING HELD ON 8 OCTOBER 2007
The minutes of the meeting held on 8 October 2007,
having been circulated and read, were accepted and signed as a true record.
07.208 -
PUBLIC PARTICIPATION
None
07.209 - TO RECEIVE CITY COUNCILLORS'
COMMENTS - for information only
City Councillor Ian Gillies reported on the following
points:-
· The City Council’s Enforcement Office has been to look
at the developments at Blairgowrie where some trees and vegetation have been
removed. He reports that no regulations
have been contravened.
· Plans for the rising bollard in
· Traffic lights are to be installed at the junction of
· The paving outside the Co-op will be made good.
· Before the Ward Committee can decide whether or not to
give money towards a youth shelter it would need to know the proposed site of
the shelter.
· He gave out speed warning signs which can be put on
the sides of wheelie bins.
07.210 -TO
RECEIVE THE CLERK'S REPORT
(a)
Progress on the provision
for parking bicycles by the shops (Min. 07.188a)
Councillor Watson said that
the Co-op would not be providing a cycle rack on the forecourt outside its
premises.
(b)
Progress on replacing the
litter bins around the Green (Min. 07.188b)
Angus Young has said that
the bins will be put in place within the next two weeks.
(c)
Progress on new cycle racks
on the Green (Min. 07.188c)
The City Council’s blacksmith is working on the cycle
racks and they should be in place soon.
07.211 -
FINANCE
(a)
To receive a
financial statement
The Clerk presented a detailed report
showing the actual income and expenditure for the current financial year for the
period to 12 November 2007. The report
reflected the receipts and payments below.
The bank balances at 12 November were:
Current Account £100.00
Business Money Manager Account £17,216.39
|
(b)
To agree
accounts for payment (net of VAT); |
|||
|
1034 |
SLCC |
Training event for
Councillors Brydson and Hawkins |
£42.00 |
|
1035 |
Ryland
Horticulture |
Green tree work |
£395.00 |
|
1036 |
James Mackman |
Clerk’s Expenses |
£24.93 |
|
1037 |
Poppleton
Community Trust |
2nd half of
this year’s grant |
£3,750.00 |
|
1038 |
James Mackman |
Salary – November and
backed-dated pay |
£481.44 |
|
1039 |
Post Office Ltd |
Tax & NI |
£180.89 |
|
(c)
To receive a report on income received |
||
|
HM Customs & Revenue |
VAT refund |
£147.05 |
(d)
To agree to give the
Community Trust the balance of the monies set aside for it
Following receipt of a
letter from the Trust asking for the 2nd half year’s instalment of
the grant, being £3,750.00, it was agreed that this amount should be paid.
(e)
To review the level of the
Fidelity Guarantee insurance
The Clerk
explained that he had received notice from the Mazars, the external auditors,
that the Parish Council’s Fidelity Guarantee insurance should be increased from
£10,000 to £20,000 to take account of the increased level of precept. It was agreed to defer a decision until the
Councillors had had an opportunity to see the policy document and ascertain
just what the Fidelity Guarantee insurance covers.
(f)
To consider the Budget for
2008-09
The Councillors were asked
to think about the figures on the budget sheet they had been given. A decision on the budget and the precept for
next year will be made at the January meeting and will incorporate any scheme
that they approve.
(g)
Agree the annual pay
increase as per the National agreement
The Chairman explained that
the Clerk’s pay and conditions are based on the National Agreement between the
SLCC and NALC. It was incumbent on the
Parish Council to award the newly agreed pay increase of 2.475% back-dated to 1
April. This was agreed.
(h)
To agree the Internal audit
review procedure
The Clerk explained that Mazars had qualified this
year’s audit report and said that they had said that the Parish Council must
review its internal audit procedure before the 31 March 2008 year-end. It was agreed that Councillors Watson,
Pannell, Hawkins and the Clerk meet to discuss the internal audit procedures
and report back to the next meeting.
07.212
- TO NOTE CORRESPONDENCE RECEIVED
07.212.1 - The Clerk read or referred to the following
item of correspondence
(a) A letter from residents of Pear Tree Avenue asking if
the Parish Council had a view about tall trees in gardens in Pear Tree
Avenue. The Councillors agreed that this
was not a Parish Council matter and asked the Clerk to advise the residents
that they should seek the advice of the City Council’s arboriculturalist.
(b) The Clerk said that he had received a questionnaire
from the YLCA about double taxation which he would complete and return.
07.212.2 - It was agreed that the correspondence
received since the October Council meeting, as listed below, be circulated to
the Councillors
(a)
Clerk &
Councils Direct - November 2007, Issue 54
(b)
CPRE - AGM notice
(c)
CPRE -
Countryside Voice, Autumn 2007
(d)
CYC - Emergency
planning for Parish Councils
(e)
CYC -
(f)
Nether Poppleton
Parish Council - Minutes of 17 September
(g)
Thorp Arch Estate
- The Archway, Autumn 2007
(h)
Yorwaste -
Yorworld, Summer 2007
(i)
YRCC - AGM
agenda, Annual Accounts 2006-07
07.213
- TO RECEIVE THE PLANNING COMMITTEE REPORT
(a)
Plans pending and Planning Committee Comments
Prior to the meeting the Clerk had
circulated the list of plans and comments made by the members of the Planning
Committee on each planning application received. The list is attached as Appendix 1 at the end
of these minutes.
(b)
Councillors' comments
i.
After a lengthy
discussion it was agreed that the Parish Council would object to the proposal
to build a house at the back of Greenthwaite which would have vehicular access
by way of
ii.
It was agreed
that the subject of the way in which the Parish Council considers planning applications
should be considered at the meeting in January.
07.214
- TO CONSIDER ITEMS RELATING TO HIGHWAYS, FOOTPATHS, LAMPPOSTS & SIGNS
(a)
To consider reports on vandalism
No reports.
(b)
To receive other reports
No reports.
07.215
- TO CONSIDER MATTERS RELATING TO THE VILLAGE GREENS
(a)
Trees
No report.
(b)
Events
Councillor Watson said that the Remembrance Day
Service on the Green had gone well. The
lack of a police presence this year had not affected the event.
(c)
Car parking - review
No report.
(d) Maintenance –
i.
To agree repairs to the pump
on the Green
It was agreed that a quotation from
Ken Falkingham of £126.80 for replacing one of the wooden posts by the pump on
the Green be accepted. (Action Clerk)
ii.
It was pointed
out that the bus shelter on the Green is in urgent need of cleaning. It was agreed that the City Council be asked
to carry out the cleaning. (Action Clerk)
iii. The bus shelter opposite the Library is also in need
of a good clean. As the Parish Council
owns the bus shelter it was agreed that the Clerk should instruct a local
window cleaner to carry out the work. (Action Clerk)
iv. It was pointed out that the concrete plinth on which
the bus shelter on the Green is built is crumbling and that work is needed to
remedy the situation. The City Council
is to be advised. (Action Clerk)
07.216
- TO RECEIVE COMMITTEES' REPRESENTATIVES REPORTS
(a) Councillor
Hawkins reported on the AGM of
Poppleton Community Trust and pointed out the good level of attendance compared
with a few years ago when people had to be brought into the meeting from the
Community Centre bar to form a quorum. The AGM had a presentation from Bob Wood
on behalf of a development group which is looking at the rejuvenation of the
Centre and this was well received. A Resolution to increase the number of
Village Representatives on the Executive Committee from two to five was passed
and all five positions were then filled which means the Trust now has a much
greater representation from residents of the villages.
(b) The Clerk reported on the Ward Committee meeting held on 17
October.
07.217 - TO
RECEIVE A REPORT ON VILLAGE POLICING
No report.
07.218 - TO
CONSIDER PROGRESS ON THE PROVISION OF A YOUTH SHELTER
A report on the progress on the provision of a youth
shelter, written by Councillor Bradley, was given to all Councillors. Councillor Bradley addressed the Councillors
and gave information and the background of youth shelters. The Councillors expressed some concerns. However, no site and no design has been
chosen. The village youths are to be invited
to participate in the decision making process.
The Councillors resolved to continue to support the initiative and
agreed that the subject should be moved to the next stage of consultation. Councillor Bradley agreed to write an article
for the forthcoming Newsletter.
07.219 - TO CONSIDER ARTICLES FOR THE AUTUMN NEWSLETTER
It was agreed that Councillors Kendall, Robson and
Youngman would form an editorial team to compile a Newsletter.
07.220 –
ALLOTMENTS
(a)
To consider mending the fence behind the allotments in
It was agreed that a quotation for £145.80
from Ken Falkingham for mending the fence between the allotments and the school
be accepted. (Action Clerk)
(b)
To consider the state of the hedge by the school drive
A request from the school for trimming
back the allotment hedge by the drive to the school was discussed. It was agreed that the hedge was a barrier
between the path and the allotments and had been in existence for a long time
and that no action be taken on the matter.
07.221 – TO
DISCUSS THE FUTURE OF THE VILLAGE’S SALT BINS
There are five salt bins in
07.222
– TO DISCUSS THE IMPLICATIONS OF THE SECRETARY OF STATE’S NEW AUTHORITY TO
APPOINT KEY PEOPLE TO SIT ON PARISH COUNCILS
This was noted.
07.223 - TO
NOTE FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillors Attending |
|
19 November |
Police Liaison |
Poppleton Community Centre/ 2.00pm |
Hawkins, Robson, Watson |
07.224 - TO
RECEIVE COUNCILLORS' COMMENTS
Councillor Hawkins asked that the subject of one
Parish Council for the whole of Poppleton be on the agenda for the next meeting.
07.225 -
DATE OF NEXT MEETING – 14 JANUARY 2008 AT 7.30PM
The date of the next meeting was agreed as Monday 14 January
2008 at 7.30pm.
There being no other business the Chairman closed the
meeting at 10.40pm.
CHAIRMAN …………………….. ………………………….2008
James Mackman, Clerk
22a
Telephone
01904 781752 - Fax
0871 4331325 - email
jmackman@tesco.net