MINUTES OF THE PARISH COUNCIL MEETING
HELD IN ALL SAINTS CHURCH HALL,
AT 7.30PM ON MONDAY 13 NOVEMBER 2006
PRESENT
|
Councillor Anne Hook
(Chairman) Councillor Richard Bramall Councillor Vivien Crabb Councillor Ted Kendall Councillor John Pannell Councillor Stuart Robson |
Mr R J Clark Mr H A Pickup Mr J D G Thompson Mr D M Tomlinson Mr James Mackman (Clerk) |
06.208 - CO-OPTION AND INTRODUCTION OF NEW COUNCILLOR
There was no new Councillor.
06.209 - CONFIRMATION OF SIGNING THE DECLARATION OF OFFICE
There was no one to sign a
declaration.
06.210 - DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS
There were no declarations.
06.211 - TO RECEIVE APOLOGIES FOR ABSENCE
Apologies for absence were
received from Councillor Kate Richardson.
06.212 - TO APPROVE THE MINUTES OF THE MEETING HELD ON 9 OCTOBER 2006
The minutes of the meeting
held on 9 October 2006, having been circulated and read, were accepted and
signed as a true record.
06.213 - PUBLIC PARTICIPATION
Harold Pickup, church warden
and trustee of All Saints Church Hall addressed the Parish Councillors and gave
the following information:
·
The Hall will be 100 years old in 2009.
·
A new heating system has been installed in the Hall being paid for from
the Hall's own funds.
·
The areas by the side of and in front of the Hall have been cleared of
vegetation and tidied up. A grant of
£300 towards this had been received from the Ward Committee.
·
The Ward Committee has been asked for a grant of £7,000 to be used to
install a disabled access ramp.
·
The toilets need to be refurbished
·
The kitchen and office are to be remodelled
·
Electrical works need to be carried out to meet legal requirements
·
114 new chairs are to be bought
·
The cost of the works is estimated to be £61,000
Mr Pickup pointed out that
the Parish Council has use of the Reading Room for no charge. He asked that the Parish Council consider
making an annual donation towards the cost of heating and giving a grant to the
Hall over the next two years.
06.214 - TO RECEIVE THE CLERK'S REPORT
(a)
Progress on the portfolio
(Min. 06.192a)
No progress.
(b)
Progress on the Maypole
grant claim (Min. 06.192b)
It was agreed that Woods of
York, Decorators, be asked not to paint the maypole until the spring of 2007. (Action Clerk).
(c)
Progress on clearing the
vegetation in front of the "
The Clerk reported that the
hedge had been trimmed and that the sign was visible from at least ten metres
away. It was agreed that the hedge should
be cut so that the hedge is visible from 50 metres away and the Clerk was asked
to write to the owners of the adjacent house and ask them to take appropriate
action. (Action Clerk).
(d)
Confirmation of the purchase
of a UPS (Uninterrupted Power Supply) for the Clerk's computer (Min. 06.192d)
The UPS has been bought.
(e)
Progress on the provision
for parking bicycles by the shops (Min. 06.192ei)
The Clerk reported having
visited various locations in the village with the City Council's Cycling
Officer, Andy Vose. Further to his visit
Mr Vose was arranging for better cycle parking provision at the railway
station, talking with the Olde Forge Surgery about better cycle parking at the
surgery and had talked to Paul Stamp, the Community Centre manager, about cycle
parking provision there. He had also
agreed to write to the Co-op to ask that provision for cycle parking be made on
the Co-op forecourt.
(f)
Progress on the Summer
Newsletter (Min. 06.192f)
The Newsletter has been
distributed.
(g)
Progress on the mending of
the seat opposite the bus shelter (Min. 06.196a)
Ken Falkingham will be
taking the seat for repair in the next few days.
06.215 - FINANCE
(a)
To receive a financial statement
The Clerk presented a
detailed report showing the actual income and expenditure for the current
financial year for the period to 13 November 2006. The report reflected the receipts and
payments below. The bank balances at 13
November were:
Current
Account £400.00
Business
Money Manager Account £23,353.26
|
(b)
To agree accounts for payment
(net of VAT); |
|||
|
949 |
Baron Landscape |
Grass
cutting September |
£135.00 |
|
951 |
Peter Turpin Associates |
Summer
Newsletter |
£259.00 |
|
952 |
Linda Cariss |
Internal
audit fee |
£75.00 |
|
953 |
James Mackman |
Clerk's
expenses |
£120.17 |
|
954 |
James Mackman |
Net
salary - November |
£407.78 |
|
955 |
Inland Revenue |
Income
Tax & National Insurance |
£147.30 |
|
(c) To receive a report on income received |
||
|
H M Customs & Revenue |
VAT refund |
£118.79 |
(d)
To discuss a request from
the Poppleton Community Trust for funding in the next financial year
It was agreed
that a Joint meeting with the Nether Poppleton Parish Councillors be arranged
within the next few weeks when the request could be discussed in an informal
manner. A decision on the request would
be deferred until the January Parish Council meeting.
06.216 - TO NOTE
CORRESPONDENCE RECEIVED
It was agreed that the correspondence received
since the October Parish Council meeting, as listed below, be circulated to the
Councillors
(a)
Clerk & Councils Direct -
November 2006, Issue 48
(b)
CPRE - Countryside Voice, Autumn 2006
(c)
CPRE - Natural Collection, Winter
2006
(d)
CYC-Andy Williams - bin response
(e)
CYC-Waiting restrictions - copy
letters
(f)
Nether Poppleton Parish Council,
Minutes of 18 September
(g)
Poppleton Ward Residents Association
- Minutes of 27 September
(h)
YCVS - AGM notice
(i)
YCVS - Report & Accounts for
2005-06
(j)
YCVS -
(k)
YRCC-Annual Report 2005-2006 etc
06.217 - TO RECEIVE THE PLANNING COMMITTEE REPORT
(a)
Plans pending and Planning
Committee Comments
Prior to the
meeting the Clerk had circulated the list of plans and comments made by the
members of the Planning Committee on each planning application received. The list is attached as Appendix 1 at the end
of these minutes.
(b)
Councillors' comments
No comments.
06.218 - TO CONSIDER ITEMS RELATING TO HIGHWAYS,
FOOTPATHS, LAMPPOSTS & SIGNS
(a)
To consider reports on
vandalism
The Selby seat on the Green
had been badly damaged on Mischief Night.
It had been removed to save further damage. It was agreed that Ken Falkingham be asked to
repair the damage and an insurance claim made for recompense of the cost if the
repair, less the £75 excess as per the insurance policy. (Action Clerk).
One of the seats in the bus
shelter on the Green had been smashed off.
Notices had been removed from the notice board in
(b)
To discuss the CYC response
re the litter bin near the Post Office
It
was agreed that Councillors Bramall, Kendall and Robson meet with Andy
Williams, the City Council's (Street Environment Officer), to look at provision
of litter bins in the village. (Action
Clerk).
(c)
To receive other reports
i.
The Clerk reported having advised the City Council that the sign on the
A59, opposite
ii.
Cyclists are riding without lights in the evening and at night.
06.219 - TO CONSIDER MATTERS RELATING TO THE VILLAGE
GREENS
(a)
Trees
It was agreed that Ryland
Horticulture be asked to look at the trees on the Green with a view of
reporting on any remedial work which may be needed. (Action Clerk).
(b)
Events
None.
(c)
Car parking for the disabled
- White Horse car park
It was agreed that the City
Council be asked to mark a parking bay specifically for use by disabled
drivers. (Action Clerk).
(d)
Maintenance - To discuss the
signage on the Green outside the Lord Collingwood
The signs
outside the Lord Collingwood appear only temporarily. It was agreed that the City Council Planning
Department be asked if such temporary signs are permissible. (Action
Clerk).
06.220 - TO RECEIVE COMMITTEES' REPRESENTATIVES
REPORTS
Councillor Kendall reported on the Poppleton Community Trust Executive Committee meeting
held on 7 November 2006. Items discussed included:
a.
Facility bookings have increased by £1,200 over the same period last
year. This is due in the most part to the marketing activities of the Centre
Manager. Over 40 groups now use the Centre on a regular or occasional basis.
Taking over the management of the Youth Centre should also mean increased
booking opportunities for additional income.
b. The contract for the transfer of management
of the Youth Centre from the City of York Council (CYC) to the Trust has yet to
be produced by the CYC for signature and this is causing concern since it
precludes further booking possibilities by the Centre Manager and it causes
logistical problems in the running of the Centre.
c. The success in turning the Community Centre
financial situation from distinct loss to potential profit and the historical
association of both Parish Councils with the financing of the Centre has
prompted the Chairman to write to both Parish Councils to ask for some
financial commitment to the long term future of the Centre.
d.
There was discussion concerning the possibility of purchasing the land,
on which the Community Centre facility stands, from the CYC. It is probable
that the CYC might sell the land at a reasonable rate and this action would
ensure that land use would always remain in the hands of the village. The CYC
grant (now being reduced to zero) has effectively ceased and although rates
charged are probably to be reduced to a peppercorn rent, there is no guarantee
that this situation will remain static.
06.221 - TO RECEIVE A PROGRESS REPORT FROM THE PARISH PLAN WORKING
GROUP
Councillor Kendall reported
that a room at the Community Centre has been booked for 27 November when the
residents who may form the Working Group will meet. Also attending the meeting will be Jo Buffey
from the Yorkshire Rural Community Council.
06.222 - TO DISCUSS BUS SHELTER CLEANING
It was agreed that the City
Council be asked to clean the bus shelter.
(Action Clerk).
06.223 - TO DISCUSS THE MINUTES OF THE POPPLETON NURSERY MEETING OF 5
OCTOBER
Councillor Robson expressed
disappointment that the minutes of this meeting didn't refer to the possibility
of using some of the land at the Nursery as an extension to the car park at the
station. It was agreed that the area at
the other side of
06.224 - TO RECEIVE A REPORT ON VILLAGE POLICING
Special Constable Jerry
Holland had produced a list of incidents in Poppleton which had been reported
to the police in the 31 days to 15 October.
There had been nine incidents in
Following the visit of the mobile
police station on Saturday 14th October it is hoped to arrange to bring it to
Poppleton on a monthly basis.
It was agreed that the
report to future meetings should show the current and previous months'
incidents so that the trend can be seen.
06.225 - TO APPOINT MEMBERS OF A WORKING GROUP FOR THE OPEN DAY
Councillors Bramall, Kendall
and Pannell agreed to be members of the Working Group. It was agreed that the first meeting should
be on the evening of the Joint Parish Council meeting that is being arranged.
06.226 - TO AGREE TO SUPPORT THE COUNTRYSIDE
It was agreed that the Clerk
should write a letter to Jim Fitzpatrick, the Parliamentary Under Secretary of
State for Employment Relations and Postal Services at the Department of Trade
and Industry, to tell him of the Parish Council's support for rural Post
Offices and especially the Post Office in
06.227 - TO AGREE TO SUPPORT "
It was agreed that the
Parish Council would support the Competition but that it would be up to the
allotment holders to complete the appropriate application form. (Action Clerk).
06.228 - TO DISCUSS SUGGESTIONS FOR THE NEXT NEWSLETTER
It was agreed that there
would be no Autumn Newsletter. The next
Newsletter will contain articles about vandalism, cycle lights, the Poppleton
Nursery, the Police reports, the Parish Plan and the Open Day.
06.229 - TO NOTE FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillor Attending |
|
27
November |
Police Liaison |
Community Centre/ 2.00pm |
|
|
27
November |
Parish Plan Working Group |
Community Centre/ 7.00pm |
|
|
5
December |
Rural West Ward Team |
Guildhall/ 9.30am |
Pannell |
|
11
December |
Joint Parish Council |
Community Centre/ 7.30pm |
All |
06.230 - TO RECEIVE COUNCILLORS' COMMENTS
Councillor Robson mentioned that he had had complaints about the surface of the footpath
between the White Horse and Brackenhills.
Councillors drew attention to the fact that the Parish Council had
failed to establish the ownership of the footpath.
06.231 - TO RECEIVE CITY COUNCILLORS' COMMENTS
None.
06.232 - DATE
OF NEXT MEETING -
The date of the next meeting was agreed as Monday 8
January 2007 at 7.30pm.
There being no other
business the Chairman closed the meeting at 9.40pm.
CHAIRMAN
…………………….. ………………………….2007
James Mackman, Clerk 22a
Telephone 01904 781752 -
Fax 0871 4331325 -
email jmackman@tesco.net