UPPER POPPLETON PARISH COUNCIL

 

JAMES MACKMAN

(Clerk)

Tel:  01904 781752

Fax: 0871 4331325

Email: jmackman@tesco.net

 

 

CHAWTON COTTAGE

22A LONG RIDGE LANE

NETHER POPPLETON

YORK         YO26 6LX

 

Minutes of the meeting of UPPER POPPLETON PARISH COUNCIL held on Monday 10 November 2003 at 7.30pm in All Saints Church Hall, Upper Poppleton, York.

 

PRESENT

Councillor John Pannell (Chairman)

 

Councillor Bill Bunyan

Councillor Pat Gillies

Councillor Kate Richardson

Councillor Paul Tomlinson

Councillor Richard Walker

Councillor Greg Watson

 

 

 

Councillor Janet Hopton (City of York Council)

Mr James Mackman (Clerk).

 

One member of the public

 

03.172 - DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS

Councillor Bunyan declared an interest in agenda item 03.182.

 

03.173 - APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillor Anne Hook.

 

03.174 - MINUTES OF THE PREVIOUS MEETING

Having been circulated and read, the minutes were accepted and signed as a true record. 

 

03.175 - MATTERS ARISING

(a)   Reinstatement of  the Green where is has been damaged by McAlpines (Min. 03.155a)

McAlpines have confirmed they will pay for reinstating the Green and Baron Landscape has been instructed to carry out the work as soon as practicable.

 

(b)   Black Dike Lane hedge trimming (Min. 03.155b)

It was reported that the hedge has been cut.

 

(c)    The feasibility of a Nature Reserve in Upper Poppleton (Min. 03.163)

The Clerk reported that he had received the appropriate enquiry forms from the Land Registry.  Councillor Gillies reported that Sue Tomlinson is interested in organising a Friends Group.

 

03.176 - FINANCE

(a)   Financial Report

The Clerk presented a detailed report showing the actual income and expenditure for the year for the period to 10 November 2003.  The report reflected the receipts and payments below.  The bank balances at 10 November were:

 

Current Account                                                                                                      £100.43

Business Money Manager Account                                                                    £14,979.04

 

(b)   Accounts to pay (net of VAT); 

James Mackman                                      Clerk's salary - October                            £251.20

Baron (Landscaping Contractors)          Grass cutting - October                              £50.00

Poppleton Community Centre                Room hire                                                  £21.00

Yorkshire Water                                     Allotment water                                           £5.00

Ken Falkingham                                     Bus shelter repair                                       £10.00

YLCA                                                     Councillors' courses                                   £30.98

 

(c)    Accounts paid (net of VAT)

None

 

(d)   Income Received

HSBC                                                     Bank Interest                                               £0.26

 

(e)    It was agreed that the Clerk would create and send a suggested budget for 2004-05 to all the Councillors who would agree the budget and the precept at the January Parish Council meeting.

 

(f)    It was agreed that the budget would show a gross amount for donations and grants and that the Councillors would agree where to apply the money at the May or June meetings.

 

03.177 - PLANNING COMMITTEE REPORT

03.177.1 - Plans pending and Planning Committee Comments

Prior to the meeting the Clerk had circulated the list of plans and comments made by the members of the Planning Committee on each planning application received.  The list is attached as Appendix 1 at the end of these minutes.

 

03.177.2 - Councillors' comments

There were no comments.

 

03.178 - HIGHWAYS FOOTPATHS & LAMPPOSTS

(a)   Vandalism

The Chantry Green/Bracken Hills signs are still missing.  The Clerk was directed to chase the City Council to put up new signs as soon as possible.

 

(b)   Other reports

(i)     It was reported that the footpath in Linton Road is in need of repair and the Clerk was asked to inform the City Council of this.

(ii)   Recently the drivers of ten cars parked on the footpath in Station Road were issued with fixed penalty notices.

(iii) Cars of parents picking up school children were being parked in Old School Court.  It was agreed that the pressure on car parking might be eased when the path linking the school with the Community Centre car park is built.  In the meantime the Clerk was directed to write to the Headmaster of the school and ask that he tell parents not to park in Old School Court.

(iv) It was reported that the tree at the entrance to Lime Garth needs to be crown lifted and the Clerk was directed to inform the City Council of this.


 

03.179 - VILLAGE GREENS

(a)   Trees -

No report

 

(b)   Events

The Councillors agreed that a request from the churches for a Christmas Tree on the Green would be granted.

 

(c)    Car parking

No report

 

(d)   Maintenance

No report.

 

03.180 - CORRESPONDENCE

03.180.1  The Clerk read the following items of correspondence

(a)    A letter from the City of York Council giving the latest information on the Local Plan

(b)   A letter from Geoff Chapman asking for a donation for Scout donation request

(c)    An invitation from the National Association of Councillors to a  Quality Parish Councils meeting on 29 November

(d)   North Yorkshire Police - a briefing on operations Delivery & Ratcatcher

(e)    A letter from Pat Knowlman about the accumulation of moss and weeds on footpaths

(f)    The Councillors agreed that the York Local Councils Charter should be signed, that the pro forma for double taxation should be requested and that the City Council's website should be linked to the Parish Council's website.

 

03.180.2 It was agreed that the remaining correspondence received since the October Parish Council meeting, as listed below, be circulated to the Councillors

(a)    Clerk & Councils Direct-Issue 30 - November 2003

(b)   CPRE-Countryside Voice - Autumn 2003

(c)    CPRE-TCG news - Issue 27, October 2003

(d)   CPRE-AGM papers - York & Selby Newsletter

(e)    CPRE-Rural Matters - Issue 29, October 2003

(f)    Mayfair Group Response - October report

(g)   Nether Poppleton Parish Council - Minutes of meeting held on 15 September

(h)   Poppleton Moat Fields Management - Minutes of meeting held on 25 June 2003

(i)     Poppleton Ward Residents Association - Minutes of meeting held on 24 September

(j)     YLCA - White Rose Update October 2003

(k)   Yorwaste - Annual report 2002-3

(l)     YRCC - Annual Report 2002-3

 

03.181 - TO RECEIVE COMMITTEES' REPRESENTATIVES REPORTS

(a)   Councillor Walker

Reported on the meeting of the YLCA held on 22 October when there was a slide show on the Without Walls Initiative presenting different aspects of vandalism and what the City of Council was attempting to do about them.  The new telephone number to report problems with street related incidents, 551551, was mentioned.  The subject of having Parish Council websites linked to the City Council's website was discussed.

 

(b)   Councillor Pannell

Reported on the meeting of the York Open Planning Forum held on 22 October.

 

03.182 - TO FORMULATE POLICY REGARDING THE GRANTING OF EASEMENTS FOR VEHICULAR ACCESS TO PROPERTIES ADJOINING THE GREENS?

It was agreed that the following policy be adopted. Any future request for an easement for vehicular access across the Parish Council's land will be granted subject to the receipt of a charge as detailed in Statutory Instrument 2002 No. 1711.  The party who requests the easement will be asked to pay the Council's legal costs.

 

03.183 - TO CONSIDER THE CO-OPTION OF NEW COUNCILLOR

Councillor Pannell agreed to talk to a resident who was reported as being interested in being co-opted.

 

03.184 - TO CONSIDER THE FUTURE FUNDING OF POPPLETON COMMUNITY CENTRE

It was agreed to defer a decision on this subject until the January Parish Council meeting.

 

03.185 - TO CONSIDER COUNCILLOR PANNELL'S REPORT ON HIS VISIT TO THE STATION ROAD RESIDENT WITH A DRAINAGE PROBLEM

It was agreed to defer a decision on this subject until the January Parish Council meeting.

 

03.186 - TO CONSIDER THE LOCATION OF THE JUBILEE SEAT ON THE GREEN

It was agreed that the Jubilee seat be put in front of the "Heidi Meyer" tree on the Green.

 

03.187 - TO CONSIDER THE PURCHASE OF THE CHRISTMAS TREE TO GO ON THE GREEN

It was agreed that the Parish Council would provide funds for the purchase of the Christmas tree.

 

03.188 - TO CONSIDER PURCHASING SPEED RESTRICTION NOTICES TO GO ON THE SIDES OF WHEELIE BINS

Councillor Hopton informed the meeting that it was not legal to put notices on wheelie bins.  The Councillors agreed to drop the idea.

 

03.189 - TO CONSIDER PURCHASING A NEW NOTICE BOARD TO REPLACE THE NOTICE BOARD AT THE TOP OF LIME GARTH

It was agreed that David Palmer be asked to replace the notice board at a cost of £80.00.

 

03.190 - TO NOTE FORTHCOMING MEETINGS

Date of Meeting

Meeting

Venue/ Time

Councillor Attending

13 November

Community Trust AGM

Community Centre/8.00pm

Watson

25 November

YNET

St Clements Club/7.30pm

 

 

 

03.191 - COUNCILLORS' COMMENTS

Councillor Tomlinson asked that the Clerk write to the owners of the Post Office to ask if there has been any progress with their development plans.  Also to enquire if there were any plans to issue Road Fund licences at the Post Office.

 

03.192 - DATE OF NEXT MEETING

Monday 12 January 2004 at 7.30pm. 

 

There being no other business the Chairman closed the meeting at 9.57pm.

 

                                                                            ………………………….CHAIRMAN

 

                                                                            ………………………….DATE