NETHER POPPLETON PARISH COUNCIL
MINUTES
OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, UPPER POPPLETON, AT
7.00PM ON MONDAY, 18 AUGUST 2008
PRESENT:
|
Cllr. D M Tomlinson (Chairman) Cllr. F A Brown Cllr. J L Craven Cllr. P H F Powell Cllr. C Robinson Cllr. J |
Mr B J W Mackman (Clerk) |
PUBLIC
PARTICIPATION
None
08/163
- DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS
None.
08/164
- TO RECEIVE APOLOGIES FOR ABSENCE
Apologies for absence were received from
Councillor G A Bradley and City Councillor Ian Gillies.
08/165
- TO CONFIRM THE MINUTES OF THE COUNCIL MEETING HELD ON 21 JULY 2008
The minutes of the Parish Council meeting
held on 21 July 2008, having been circulated, were approved and signed.
08/166 - TO CONFIRM THE MINUTES OF THE COUNCIL MEETING HELD ON 11
AUGUST 2008
The minutes of the Parish Council meeting
held on 11 August 2008, having been circulated, were approved and signed.
08/167 - TO RECEIVE THE CITY OF
Councillor Gillies was unable to
be present but had supplied the Clerk with the following information prior to
the meeting:-
·
He had
taken and read the Parish Council’s file on the Figure of Eight footpath and
would pursue the subject with the City of
·
Agreement
had been reached to relocate the proposed bus stop outside the new
·
He has
been in contact with City Council Officers regarding the verges in
08/168
- CLERK'S REPORT:
(a)
News about the handrail painting
(Min. 08/128 )
It was noted that the City
Council had been painted the handrail without consulting the Parish Council. After a short discussion it was agreed that
the subject of the handrail would now be closed.
(b)
Progress on tree works on the Common Land
(Min. 08/141a)
The work on the trees has been
completed.
(c)
Progress on Saxe Dane Lodge’s fence (Min.
08/141c)
The Clerk reported having
received no response from the City Council on this subject.
(d) Progress
on trimming the vegetation at the end of the
The vegetation below the handrail has been cut
down.
(e)
Progress on the production of the
Summer Newsletter (Min. 08/151)
The Newsletters have been
printed and were given to the Councillors present at the meeting for
distribution.
08/169 - TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
08/169/1 - The Clerk
read or referred to the following items:-
(a)
A letter from Arty Farty Kids Co asking if the Parish
Council has vacant land for a community
enterprise to which the answer is “no”
(b)
Notification from CYC of the items previously claimed
under Double Taxation and a request for new items. It was agreed there are no new claims to be made
(c)
A letter from Mencap asking for a donation – this will
appear on a future agenda
(d)
A letter from the Poppleton Wildlife Trust thanking
the Parish Council for its donation
(e)
Correspondence from Val Duggan of Poppleton Junior
Football Club asking if the Parish Council would like a presentation prior to
the formal planning application for the proposed Club House. It was agreed that the plans submitted and
circulated were sufficient and that no presentation was needed
08/169/2 - It was agreed that the correspondence
received since the July meeting, as listed below, be circulated to the
Councillors
(a)
CYC - Streets Ahead - July 2008
(b)
CYC - York Local Development Framework - Action Plan
details
(c)
Poppleton Wildlife Trust - Minutes of 22 July
08/170
- FINANCE
(a)
Financial Report
The Clerk presented a detailed report showing
the actual income and expenditure for the year for the period to 18 August
2008. The report reflected the receipts
and payments below. The bank balances at
18 August were:
Current Account £200.00
Business Money
Manager Account £23,826.22
National Savings Investment Account £14,044.22
|
(b)
Accounts for payment (net of VAT); |
|||
|
1150 |
Moat Fields Management
Group |
First instalment of
grant |
£500.00 |
|
1151 |
Poppleton Community
Trust |
Room hire – July |
£16.00 |
|
1152 |
James Mackman |
Expenses |
£26.77 |
|
1153 |
James Mackman |
Salary – August |
£418.33 |
|
1154 |
Post Office Ltd |
Tax & NI – August |
£126.34 |
(c)
Income Received |
||
|
The Sealed Knot
Society |
Cartshed rent |
£150.00 |
08/171 - PLANNING APPLICATIONS
(a)
To consider the following planning
applications
The Clerk had circulated a detailed list of
current outstanding planning applications prior to the meeting.
Consideration was given to the following
applications:
|
Ref 08/01710/FUL – Single-storey rear extension,
demolition of flat roof to shop and internal alterations at |
No
objections |
|
Ref:
08/01734/FUL – Alterations and extensions to existing wash bay to
create three-bay area at Alexander’s, Great North Way by Alexander’s Saab. |
No
objections |
|
Ref:
08/01768/ADV – Display of 2No. internally illuminated lettering signs
at Alexander’s, |
No
objections |
|
Ref:
08/01907/FUL – Erection of one and a half storey pitched roof dwelling
on land adjacent to Woodside (resubmission) at Woodside, |
Objections – see short essay |
|
Ref:
08/01913/FUL – Single-storey side extension at 7 |
No
objections |
(b)
To note Local Authority Planning Decisions
It was noted that the Local Planning
Authority had approved the following applications:
Ref: 08/01273/FUL – Two-storey pitched roof side
extension with rear offshoot and mono-pitched roof to front porch at
Ref: 08/01656/TPO – Remove low limb Ash (T1),
Crown thin by 20% and reduce from boundary Sycamore (T2,T3), Trees protected by
Tree Preservation Order 14/1996 at 3 Fox Garth by Terry Doyle.
It was noted that the following application had been refused:
Ref: 08/01232/FUL – Two-storey side extension and
single-storey side and front extensions after the demolition of existing porch
at
(c)
To consider writing to the Ombudsman regarding Parish Council input
into planning applications
The Councillors
discussed the correspondence received from a resident in which it was stated
that Principle Authority Planning Officers did not need to refer planning
applications to the Planning Committee Councillors even when objections were
made by a Parish Council. The resident
had requested that the Parish Council write to the Ombudsman about this. It was agreed that the Chairman and the Clerk
would draft a letter for the Ombudsman which would be considered at the next
Parish Council meeting. (Action Councillor Tomlinson and Clerk)
08/172 -
(a)
Grass cutting
The Clerk showed
photographs of the river bank showing that most of the vegetation obscuring the
view of the river consisted of Himalayan Balsam. It was agreed that Councillor Craven would
consult with Dr Gerry Jackson to find out what steps the Moat Fields Management
Group had taken to eradicate Himalayan Balsam from the riverbank in the Moat
Fields. (Action Councillor Craven)
(b)
The Moat Fields
There was a discussion as to who exactly has
access to the Moat Fields through the large gate by St Everilda’s Churchyard. Recently, several large trailers carrying hay
have been seen exiting through the Moat Fields.
It was thought that these belong to the farmer who rents the ings area
on the other side of the railway line.
It was agreed that the Clerk should write to the City Council who own
the land in question to ask if the lease to the farmer includes access through
the Parish Council-owned land. (Action
Clerk)
(c)
Progress on resurfacing the car park next to
St Everilda’s in
Councillor Craven reported his dealings with
Network Rail whose vehicles travel over the car park area to gain access to the
Moat Fields through which they have an easement giving them vehicular access to
the railway line. It was agreed that the
Parish Council should send Network Rail a letter and copies of the easement
granted to Network Rail’s predecessor and request that Network Rail give advice
and financial support for the upgrading and repair of this access. (Action
Clerk)
08/173-
TO RECEIVE A REPORT ON VILLAGE POLICING
The following report on incidents in Nether
Poppleton had been received from PC 937 Anna Tyldesley, Dedicated Police
Officer, Safer Neighbourhood Team, Fulford, Rural West, Bishopthorpe and
Wheldrake Wards.
|
12 Jul |
Neighbour dispute - 1 arrested |
|
|
15 Jul |
Theft of cable– 1 arrested |
New |
|
16 Jul |
Van broken into and keys stolen from inside |
|
|
18 Jul |
Commercial burglary - power tools taken |
Former British Sugar site |
|
18 Jul |
Attempted break in of van |
|
|
19 Jul |
Mobile phone stolen from table |
Millfield Pub. |
|
23 Jul |
Lead stolen - 2 arrested at scene |
St Everilda’s Church |
|
23 Jul |
Lights stolen from top of van |
|
|
25 Jul |
Theft of cable - 2 arrested |
|
|
28 Jul |
Attempt burglary - dwelling |
Nursery Road |
|
1 Aug |
Construction site broken into - tools taken |
|
|
3 Aug |
Theft from shop - 1 arrested |
BP Garage |
08/174
– TO RECEIVE A REPORT ON PROGRESS ON THE PROVISION OF A YOUTH SHELTER AND GRANT
FUNDING APPLICATION
There was no report on the
progress on this project other than to note that the application for funding
submitted to YORKASH had been rejected.
08/175 – TO AGREE PROGRESS ON THE CIRCULAR PUBLIC FOOTPATH
The Clerk reported having spoken
to Angela Pease at Yorventure who had said that the payment of legal fees would
be considered to be part of a feasibility study and would not prejudice any
grant claim for the actual construction of the footpath.
08/176 – TO AGREE NEXT STEPS ON THE PROPOSED NEW KISSING GATE
It was reported that Brent
Sledmore of Poppleton Fabrications had attended a site meeting when the
resiting of the kissing gate was discussed.
He had subsequently submitted a quotation of £700 for taking away the
existing kissing gate and constructing a brand new gate and fence. It was agreed that the Clerk should speak to
the owner of the land and ask for permission for the Parish Council to replace
the kissing gate.
08/177 - TO AGREE TO SUPPORT THE APPLICATION FOR WORLD HERITAGE SITE
STATUS FOR
After discussion it was agreed that the Parish Council would support the
proposition that
08/178 – TO
REVIEW THE PROGRESS ON UPDATING THE PARISH COUNCIL’S STANDING ORDERS AND
FINANCIAL REGULATIONS
The Chairman said that he, the Vice-Chairman
and Clerk had met to review the Standing Orders and Financial Regulations. It had been revealed that the National
Association of Local Councils is about to release a new set of Standing Orders. It was agreed that work on the subject be
deferred until the new Standing Orders are available.
08/179 – TO CONSIDER METHODS OF HELPING CE ELECTRIC TO
IDENTIFY ‘PRIORITY’ CUSTOMERS IE. THOSE ON DIALYSIS OR OXYGEN CONCENTRATORS
WHOSE LIVES DEPEND ON AN UNINTERRUPTED SUPPLY.
CE Electric had written to ask
the Parish Council for help in identifying people described above. It was agreed that the local doctors would be
better able to answer the question and the Clerk was asked to write to the
three surgeries that residents attend. (Action Clerk)
08/180 – TO CONSIDER INVESTIGATING THE NEED FOR ADDITIONAL
ALLOTMENTS
It was agreed that
all Councillors would read the book
“The Law of Allotments” by Paul Clayden prior to the next meeting when the
subject of allotments would be discussed in more detail. (Action
– All Councillors)
08/181 – TO CONSIDER THE CREATION OF A “NO COLD CALLING
ZONE”
The Councillors discussed the
possibility of introducing a No Cold Calling Zone for the village. Whilst it was agreed this would be a good
idea there was little information available as to how such a zone could be
created. Councillor Robinson produced a
document showing a contact at Consumer Direct.
It was agreed that this person should be contacted and asked for details
which would be discussed at a future Parish Council meeting. (Action Clerk)
08/182 – TO RECEIVE REPRESENTATIVES’ REPORTS
No
reports.
08/183 – TO NOTE THE DATES OF FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillors Attending |
|
2 October |
YLCA |
William House/ 7.30pm |
Powell, Bradley |
|
15 October |
Rural |
TBA |
All |
|
TBA |
Ainsty Group |
TBA |
Tomlinson, Powell |
08/184 – TO CONSIDER MINOR MATTERS AND ITEMS FOR THE NEXT AGENDA
(a)
Minor Matters
i.
The
Clerk was asked to write to the would-be sponsors of the purchase of the field
in Millfield to thank them for their kind offer. (Action
Clerk)
ii.
Chairman
David Tomlinson announced that, for personal reasons, he was giving notice that
he would be resigning as Chairman with effect from the beginning of the
September meeting. He stated that he intended
to continue as a Parish Councillor. He
thanked the Parish Councillors for their support during his period as
Chairman. The Councillors were unanimous
in thanking David for his work as Chairman.
(b)
Items for next agenda
Election of Chairman, purchase of a wreath,
autumn bulb planting and grass cutting contract 2009-2011.
08/185
- TO AGREE THE DATE OF NEXT MEETING AS MONDAY 15 SEPTEMBER
It was agreed that the next meeting would be
held at 7.00pm at the Poppleton Centre on Monday 15 September 2008.
The meeting closed at 9.28 pm.
Chairman………………….…… Date…………………….……..
James Mackman, Clerk 22a
Telephone
01904 781752 - Fax
0871 4331325 - email
jmackman@tesco.net