NETHER POPPLETON PARISH COUNCIL
MINUTES
OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, UPPER POPPLETON, AT
7.30PM ON MONDAY, 19 NOVEMBER 2007
PRESENT:
|
Cllr. D M Tomlinson (Chairman) Cllr. G A Bradley Cllr. J L Craven Cllr. P H F Powell Cllr. C Robinson. |
City Cllr. Ian Gillies Four members of the public Mr B J W Mackman (Clerk) |
TO
RECEIVE A PRESENTATION FROM THE POPPLETON COMMUNITY TRUST
Peter Hawkins, Secretary, gave apologies for
the absence of Chairman Dave Doggett and Treasurer Rod Clark. From a prepared brief outlining the events
and aspirations of the Trust Peter gave a presentation which was noted by
Councillors. There were no questions and
Peter was thanked for his presentation.
PUBLIC
PARTICIPATION
Two residents from
07/210
- DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS
None.
07/211
- TO RECEIVE APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllrs.
F A Brown and P Knowles
07/212
- TO CONFIRM THE MINUTES OF THE COUNCIL MEETING HELD ON 15 OCTOBER 2007
The minutes of the Parish Council meeting
held on 15 October 2007, having been circulated, were approved and signed.
07/213
TO RECEIVE THE CITY OF
Councillor Gillies reported that:-
·
Plans
for the rising bollard in
·
Traffic
lights are to be installed at the junction of
07/214-
CLERK'S REPORT:
(a)
Progress on replacing the broken concrete
rails above the beck in
The replacement of the rail is now in the
hands of the City Council’s Neighbourhood Services Department.
(b)
Progress on new internal audit procedure
(Min. 07/194c)
The Chairman and Clerk attended the SLCC
training session on 1 November when the subject of internal audit appraisal was
discussed. The Chairman, Vice-Chairman
and Clerk are to meet on 18 December to agree what the Parish Council should
expect from an Internal Auditor and report back to the next meeting.
(c) Progress
on improving access through the kissing gate adjacent to the Wildlife pond
(Min. 07/194d)
No report.
(d)
Progress on the replacement of the litter bin
by the
A new cylindrical bin with a domed top has
been installed.
(e)
Progress on the proposed circular footpath
(Min. 07/201)
It was agreed that Councillor Powell should
arrange for the map that shows the footpath from St Everilda’s to the location
of the A1237 to be copied. The Clerk mentioned
the Discovering Lost Ways Project where it is possible to register footpaths
that have been missed off the definitive map.
Claims can be made until the year 2026.
It was agreed that this line of research should be pursed.
(f)
Progress on moving the handrail installed by
the city council at the end of the footpath to
An appointment has been arranged for the
Councillors to meet with City Council Officer Fred Isles on site at 2.30pm on 22
November when the feasibility of moving the handrail to the other side of the
path will be discussed.
(g)
News of the winter opening hours of the
It was agreed that this subject be closed.
07/215
- TO CONSIDER CORRESPONDENCE RECEIVED BY THE CLERK
07/215/1
- The Clerk read a letter
from the Standards Board which stated that the allegations against Councillor Craven
were unfounded and that he was totally exonerated over any wrong-doing.
07/215/2 - It was agreed that the correspondence
received since the October meeting, as listed below, be circulated to the
Councillors
(a)
Clerk & Councils Direct - November 2007, Issue 54
(b)
CPRE - AGM notice
(c)
CPRE - Countryside Voice, Autumn 2007
(d)
CYC -
(e)
CYC - Your City, Issue 19, October 2007
(f)
Ernest White - Thankyou letter
(g)
NALC - LCR, Volume 59, No.4 - November 2007
(h)
NYCC - Minerals & Waste Dev. Framework video
(i)
Thorp Arch Estate - The Archway, Autumn 2007
(j)
Upper Poppleton Parish Council - Minutes of 8 October
(k)
YLCA - Country Air, Autumn 2007
(l)
Yorwoods - Woodfuel Development Service posters
07/216
- FINANCE
(a)
Financial Report
The Clerk presented a detailed report showing
the actual income and expenditure for the year for the period to 19 November
2007. The report reflected the receipts
and payments below. The bank balances at
19 November were:
Current Account £100.00
Business Money Manager Account £25,156.44
National Savings
Investment Account £13,494.03
|
(b)
Accounts for payment (net of VAT); |
|||
|
1074 |
YLCA |
Training course |
£37.00 |
|
1076 |
Peter Powell |
Travelling expenses |
£35.36 |
|
1077 |
Poppleton Community Trust |
Room hire - October |
£16.00 |
|
1077 |
Poppleton Community Trust |
Room hire |
£10.00 |
|
1080 |
James Mackman |
Salary – November plus backdated pay |
£477.09 |
|
1081 |
Post Office Ltd |
Tax & NI |
£182.69 |
|
1082 |
James Mackman |
Daffodil bulbs |
£79.95 |
|
1082 |
James Mackman |
Wreath |
£16.50 |
|
1082 |
James Mackman |
Expenses |
£8.19 |
(c)
Income Received |
||
|
Sir Thomas Glemham Regiment |
Cartshed rent |
£75.00 |
(d) To
confirm the cost of hiring a room for the Youth Shelter Working Party meeting
The cost of hiring a room at the Community Centre
on 25 October was £10.00. It was agreed
that this sum be paid.
(e)
To review the level of the Fidelity Guarantee
insurance
The Clerk explained that
Mazars, the external auditor, has pointed out that the Parish Council’s
fidelity guarantee insurance was for the sum of £10,000. They recommended that the Parish Council
consider if this sum should be increased as the Parish Council funds are
considerably more than this. After
discussion it was resolved to keep the current cover.
(f)
To agree the Clerk’s annual pay increase as
per the National agreement
The Chairman explained that the Clerk’s pay
and conditions are based on the National Agreement between the SLCC and
NALC. It was incumbent on the Parish
Council to award the newly agreed pay increase of 2.475% back-dated to 1 April. This was agreed.
07/217
- PLANNING APPLICATIONS
(a)
To consider the following planning
applications
The Clerk had circulated a detailed list of
current outstanding planning applications prior to the meeting.
Consideration was given to the following new
applications:
|
Ref: 07/02230/FUL – Erection of 6no. 10-metre
high floodlights on playing field (part retrospective) at OS Field 6031, |
No objections |
|
Ref: 07/02315/REMM – Reserved matters
application for erection of 4no. two-storey blocks comprising office/workshop
units (B1, B2 and B8 Use) at Plot 8b |
No objections |
|
Ref: 07/02336/OUT – Outline application for
erection of dormer bungalow with access from |
We object on the following grounds. 1.
The
proposal causes an impact on the local environment and compromises quality of
life for existing residents. 2.
The
scale and design is not compatible with neighbouring buildings in 3.
The
proposal is detrimental to the character and amenity of the local environment
— sub division of rear gardens is not acceptable in Poppleton. 4.
No
example is provided to confirm the proposed good design. 5.
There
is not a housing need of this type in the community. 6.
The
site is not housing land. It is designated domestic garden. 7.
The
previous similar application for this site was refused on similar grounds to
those above. |
|
Ref: 07/02377/TCA – Crown clean, reduce
elongated limbs on Pears x 3 and Oak x 1; Trees in Conservation Area at The
Granary, Church Lane by Mark Wray. |
No objections |
|
Ref: 07/02415/FUL – Variation of condition 6 of
approved application 06/02495/FUL to allow 24 hour use of office/light
industrial units Class B1 at Westfield House, |
No objections |
|
Ref: 07/02461/FUL – Replacement garage to rear
at |
No objections |
|
Ref: 07/02566/TPO – Crown clean and deadwood
Cedar x 3 protected by Tree Preservation Order 1/1970 at St Everilda’s
Church, Church Lane by St Everilda’s Church. |
No objections |
|
Ref: 07/02569/FUL – Two-storey pitched roof side
extension at |
No objections but concerns about the
closeness of these extended properties, the gable roof which cannot be
maintained easily and the terracing effect on the street scene. |
|
Ref: 07/02608/FUL – Installation of gates to
allow staff parking to the rear (removal of condition 10 of permission dated
28.02.2007; 07/00088/FUL) at Dodsworth Hall, Millfield Lane by Honeypots Ltd. |
No objections |
(b)
To note Local Authority Planning Decisions
It was noted that the Local Planning Authority
had approved the following four applications:
Ref:
07/02088/FUL – Two-storey pitched roof side extension after demolition
of existing garage and outside toilet at
Ref:
07/02095/FUL – Replacement conservatory to rear at
Ref:
07/02136/TPO – Crown clean and deadwood: Crown thin by 15% and crown
lift by 3m, Crown reduce upper crown, Oak protected by Tree Preservation Order
1/1970 at Ryder Cottage,
Ref:
07/02152/FUL – Single-storey pitched roof garden room to rear after
demolition of existing garden shed at Town Farm,
07/218
-
(a)
Grass cutting
It was noted that Deans had not yet cut the
hedge at the corner of
(b)
Purchasing and planting spring bulbs
i. The working party on 22 October had planted
the bulbs along
ii. It was confirmed that the Clerk be
re-imbursed for the second supply of daffodil bulbs that the Councillors had
agreed to purchase subsequent to the October meeting.
iii. The Clerk reported that the City Council has
supplied a large bag of daffodil bulbs some English bluebells, some snowdrops and
some aconites. It was agreed that a
working party would meet at 1.30pm on 26 November to finish daffodil planting
in
(c)
The Moat Fields
i.
The
Clerk reported that he had written to DCMS seeking permission to put the
boulder seats on the Moat Fields. DCMS
had written to say they were consulting English Heritage. No work can be done until permission has been
granted.
ii.
Recent
emails from Gerry Jackson were noted.
(d)
Repairs to the fence by the pond
It was agreed to accept a quotation of
£258.85 from Ken Falkingham for replacing the whole of the fence in front of
the pond. (Action Clerk)
(e)
Refurbish the Nether Poppleton sign in
It was agreed that the Nether Poppleton sign
in
(f)
Resurfacing
St Everilda’s car park in
It was agreed that the area should be
resurfaced. There was much discussion as
to the type of material to be used. It
was agreed that Councillor Bradley ask Gerry Jackson to investigate the various
types of surface including grasscrete. (Action Councillor Bradley)
07/219
- TO RECEIVE A REPORT ON VILLAGE POLICING
There was no report from Jerry Holland. Councillor Robinson said that at the Police
Liaison Committee held that afternoon it had been reported that crime in the
Rural West York Ward was down 21% on last year.
The figures covered assault, auto-crime, burglary and damage.
07/220
– TO RECEIVE A REPORT ON PROGRESS ON THE PROVISION OF A YOUTH SHELTER
A copy of a report on the progress on the
provision of a youth shelter, written by Councillor Bradley, was given to all
Councillors. Councillor Bradley gave
information and the background of youth shelters. The Councillors expressed some concerns about
siting and design. Representatives from village
youth are to be invited to participate in the decision making process. The Councillors resolved to continue to
support the initiative and agreed that the subject should be moved to the next
stage of consultation.
07/221
- TO DISCUSS THE HANDRAIL INSTALLED BY THE CITY COUNCIL AT THE END OF THE
FOOTPATH TO
See 07/214f above.
07/222
- TO DISCUSS THE MERITS OF A WARDED SINGLE PARISH COUNCIL FOR POPPLETON
It was agreed that Councillor Bradley would
consult with Elizabeth Ellis, the City Council’s Electoral & Civic Services
Officer and report back with the various options that there are on this
subject. (Action Councillor Bradley)
07/223
- TO CONSIDER PRODUCING A WINTER NEWSLETTER
It was agreed to produce a Newsletter in the
same format as the previous Newsletter.
Councillor Bradley agreed to put the Newsletter together. A number of subjects were suggested and
Councillors agreed to write articles.
These articles will be accepted up to two weeks before the January
meeting. Councillor Bradley will put the
Newsletter together and send it to Councillors for approval. It is hoped to print the Newsletter by the
end of January. (Action All Councillors)
07/224
- TO CONSIDER THE OFFER OF A NEW SEAT FOR THE VILLAGE
An offer of a new village seat from a
resident was discussed. It was agreed
that the Clerk should ask the Chairman of the Millennium Green Committee if he
would like a seat for the Millennium Green as there are few sites in the village
where seats are acceptable to residents.
(Action Clerk)
07/225
- TO DISCUSS THE FUTURE OF THE VILLAGE’S SALT BINS
There are three salt bins in Nether Poppleton
located by the shops in
07/226
– TO DISCUSS A REQUEST TO REMOVE THE BARRIERS AT EITHER END OF THE SNICKET THAT
RUNS BETWEEN
The request to remove the barrier has come
from a resident who is restricted to a mobility scooter. It was noted that the barriers were
originally erected to stop cyclists and motorcyclists from using the
footpath. It was agreed that the City
Council’s Cycling Officer be asked to propose alterations to the entrances to
the footpath that would accommodate the mobility scooter but continue to deter
two-wheeled users. (Action Clerk)
07/227 - TO DISCUSS THE IMPLICATIONS OF THE
SECRETARY OF STATE’S NEW AUTHORITY TO APPOINT KEY PEOPLE TO SIT ON PARISH
COUNCILS
This was noted.
07/228
- TO RECEIVE REPRESENTATIVES' REPORTS
(a) Councillor
Powell reported on:-
i.
The Poppleton Community Trust AGM on 30 October. No auditable accounts were presented. It was agreed to amend the Constitution to
increase the village representation by replacing City and Parish Council seats. There are now five elected members.
ii.
The York Open Planning Forum meeting held on
24 October.
A well attended meeting discussed the future of the Forum and whether it
should be disbanded. It was agreed that
the present format would continue.
iii. The Code of Conduct Seminar on 30 October.
iv. The YRCC
AGM meeting on 3 November. There was
a presentation by the Chief Executive on the first 70 years, reflecting on
achievements last year and looking forward to the future. There are major problems with funding and a
lively discussion took place.
(b) Councillor
Tomlinson reported on the Ward Committee meeting held on 17
October.
07/229
- TO NOTE THE DATES OF FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillors Attending |
|
18 December |
Internal Audit
sub-committee |
Chawton Cottage |
Tomlinson, Powell, Clerk |
|
29 January |
Ward Committee |
TBA |
All |
|
25 February |
Police Liaison |
2.00pm at a venue to be arranged |
Powell, Robinson |
07/230
- TO AGREE THE DATE OF NEXT MEETING AS MONDAY 21 JANUARY
It was agreed the next meeting would be held
at 7.30pm at the Community Centre on Monday 21 January 2008.
The meeting closed at 10.03 pm.
Chairman………………….…… …………………….……..2008
James Mackman, Clerk 22a
Telephone
01904 781752 - Fax
0871 4331325 - email
jmackman@tesco.net