NETHER POPPLETON PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD IN
THE POPPLETON CENTRE, UPPER POPPLETON, AT 7.00PM ON MONDAY, 15 MARCH 2010
PRESENT:
|
Cllr. G A Bradley (Chairman) Cllr. J L Craven Cllr. P H F Powell Cllr. C Robinson. Cllr. J Shannon Cllr. D M Tomlinson |
City Councillor Ian Gillies Mr B J W Mackman
(Clerk) |
10/040
– TO RECEIVE DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS
Cllr. Powell declared that he had a personal
interest in planning application 10/00120/FUL as he knew the applicant. Cllr. Shannon declared that she had a
personal interest in agenda item 10/057 as her house was in an area erroneously
shown on the flood map as being at moderate risk from flooding.
PUBLIC
PARTICIPATION
None.
10/057
- TO DISCUSS THE NEW FLOOD MAP FROM THE ENVIRONMENT AGENCY
It was agreed to bring this item to the
agenda early to involve City Councillor Ian Gillies.
Cllr. Shannon reported that The Press had
recently printed an article showing that many places in Poppleton were on the
Environment Agency’s (EA) flood map and shown as being at moderate risk from
flooding. Cllr. Shannon said that the EA
had carried out an aerial survey of Poppleton during the summer and that the leaves
on the trees had prevented the height reading to be accurate.
It was resolved that the EA be asked to
correct the flood map to show that Poppleton Hall Gardens, Church Lane, Fox
Garth and Main Street (except for Saxe Dane Lodge which had been the only house
in Poppleton that was flooded in the worst recorded floods in 2000) are not
liable to flooding at any time. (Action Clerk)
10/041
- TO RECEIVE APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllr.
E M Jones who was on holiday and Cllr. Robinson who was at a School Governors’
meeting and had advised that he would be delayed.
10/042
- TO CONFIRM THE MINUTES OF THE COUNCIL MEETING HELD
ON 15 FEBRUARY 2010
The
minutes of the Parish Council meeting held on 15 February 2010, having been
circulated, were approved and signed.
10/043
- TO RECEIVE THE CITY OF YORK COUNCILLORS' REPORTS – FOR INFORMATION ONLY
City
Councillor Ian Gillies reported that
· The Ward Committee grant to Poppleton Tigers
for the new perimeter fence has been brought forward from 2010-11 to 2009-10.
· Potholes on the village roads are being
filled.
· The Ousemoor Lane directional signs have been
ordered.
10/044
– TO RECEIVE THE CLERK'S REPORT:
The Clerk reported
(a)
Progress on the repairs to the notice board
in Millfield Lane (Min. 10/024a)
No progress on this item.
(b)
Progress on renewing the hasp on one of the
Cartshed doors and cleaning all four doors (Min. 10/024b)
(c)
To receive a report on the Litter Pick (Min.
10/013)
Councillor Bradley reported that seven people
had carried out a litter pick on 13 March.
20 bags of litter had been collected and these were picked up by the
City Council immediately after the event.
Councillor Bradley thanked all the people who took part (including a
resident from Upper Poppleton).
10/045
- TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK
10/045/1- The Clerk referred to the following items:-
(a)
A letter from a resident pointing out that the road
at the junction of Church Lane and Main Street was not salted during the icy
weather. It was agreed to notify the CYC
Highways Department and request that this is placed on the salting register.
(b)
HM Revenue & Customs - Employer Pack 2010
(c)
Wildlife Trust meeting minutes - 1 March 2010
10/045/2 – It was agreed that the correspondence
received since the February meeting, as listed below, be circulated to the
Councillors
(a)
BTCV - Leaflet
(b)
Clerk & Councils Direct - March 2010, Issue 68
(c)
CYC - Precept information
(d)
CYC - York Design Awards notice
(e)
NALC - LCR - Spring 2010
(f)
Open Spaces Society - Open Space, Spring 2010 -
Volume 29 no. 7
(g)
Upper Poppleton Parish Council - Minutes of 8
February
(h)
YLCA - White Rose Update Issue 1/10, invoice, training
course details
(i)
York Local Involvement Network - Conference details
(j)
Yorkshire Forward - Yorkshire in Bloom Roadshow
invitation
10/046
– FINANCE
(a)
Financial Report
The Clerk presented a detailed report showing
the actual income and expenditure for the year for the period to 15 March 2010. The report reflected the receipts and payments
below. The bank balances at 15 March
were:
Current Account £500.00
Business Money Manager Account £25,948.64
National Savings
Investment Account £14,555.70
|
(b)
Accounts for payment (net of VAT); |
|||
|
1290 |
Peter Powell |
Travelling expenses |
£24.64 |
|
1291 |
Poppleton Community Trust |
Room hire – February |
£19.00 |
|
1292 |
City of York Council |
Bus shelter graffiti removal |
£160.00 |
|
1293 |
James Mackman |
Salary – March |
£448.42 |
|
1294 |
Post Office Ltd |
Tax & NI – March |
£138.12 |
|
1295 |
James Mackman |
Expenses |
£44.19 |
(c)
Income Received |
||
|
|
Common Land easement
cheques |
£20.00 |
|
NEDL |
Wayleave |
£3.45 |
|
HSBC |
Bank interest |
£4.49 |
10/047
– PLANNING APPLICATIONS
The Clerk had circulated a detailed list of
current outstanding planning applications prior to the meeting.
(a) Consideration was given to the following
applications:
|
Ref: 10/00120/FUL – Dormer
bungalow to side of Mill Race Bungalow at Mill Race, Main Street by Mr K
Hunter. |
The Parish Council has no objections to this application but would
recommend that a provision of shrubs and small trees screening be made a
condition to help disguise this open corner site. |
|
Ref: 10/00122/FUL –
Single-storey dwelling with garage to rear with access from Millfield Lane at
16 Midway Avenue by Mr A Connolly. |
The Parish Council objects on the following planning grounds 1.
The
proposal would cause an impact upon the local environment and compromises
quality of life for existing residents 2.
The
scale and design is not compatible with neighbouring properties in Millfield
Lane, Midway Avenue or within Poppleton generally 3.
The
proposal is detrimental to the character and amenity of the local
environment. Rear garden infill and
backland development is not acceptable in Poppleton 4.
The
proposal is not in accordance with the requirements of the Poppleton Village
Design Statement and is a poor example of good design 5.
This
site is not allocated in the City of York Housing Plan. The site is designated domestic garden and
amenity space 6.
All
previous and similar applications for this site with similar proposals have
been refused by the Planning Authority 7.
The
Parish Council supports comments submitted by nearby residents objecting to
the application |
|
Ref: 10/00213/TCA - Crown lifted
by removing the lowest two large limbs back to the main trunk. Tip back to contain & shape from the
crown overhanging the boundary line Beech in the Conservation Area at 11
Church Lane by Mr Riley. |
No objections |
(b)
To note Local Authority Planning Decisions
It was noted that the Local Planning
Authority had not approved any planning applications since the February Parish
Council meeting.
10/048
– PARISH COUNCIL LAND – TO RECEIVE PROGRESS REPORTS AND MAKE APPROPRIATE
DECISIONS ON
(a)
Grass cutting
The Councillors considered a quotation for
tidying and seeding the area of Parish Council land recently cleared at the end
of the Riversvale Drive. It was resolved
to accept the quotation from Baron Landscape.
It was noted that care would be needed to avoid damaging the existing
snowdrop bulbs. (Action Clerk)
(b)
The Moat Fields
(c)
To receive an update on claim for damages to
the hawthorn
The Clerk reported that he had sent a letter
by recorded delivery to the address that the police had given and that it had
been returned unopened. After a short
discussion it was resolved not to pursue this subject any more.
(d)
To consider the quotation for the removal of
the graffiti on the seat in Main Street
A quotation from Ken Falkingham for
refurbishing the seat was accepted.
(e)
To consider quotations for the refurbishment
of the bus shelter
A quotation from Ken Falkingham for
refurbishing the bus shelter was accepted.
10/049
– TO RECEIVE A REPORT ON VILLAGE POLICING
The following schedule of incidents in Nether
Poppleton had been received from Nigel Colley PCSO 5642, Rural West Safer
Neighbourhood Policing Team.
|
5 February |
Criminal damage |
Graffiti on bus shelter |
Main Street |
|
8 February |
Burglary other |
Cycles stolen |
Millfield Gardens |
|
10 February |
Autocrime |
Car window smashed - nothing
taken |
Main Street |
PC Colley writes “Crime remains low down 26% on last year’s figures. We have had more graffiti, quite a few
reports of ASB on The Green, Dikelands Lane, Poppleton Park play area and
Millfield Lane.”
10/050
– TO RECEIVE A REPORT ON THE INSTALLATION OF THE PROPOSED YOUTH SHELTER
Councillor Bradley reported that the
Poppleton Community Trust Executive Committee had turned down the proposal of
having a youth shelter on its land mainly due to the ongoing problem there is
with a few neighbours objecting to the noise that it is suggested emanates from
the Centre.
Councillor Bradley thanked everyone who had
given an incredible amount of effort to try to secure the installation of a
youth shelter. He regretted that the
young people in the village had been let down.
He hoped that the project may be resurrected at some time in the
future. It was agreed that letters be
sent to Monster Play Systems and Yorventure advising them of the demise of the
project, thanking them for their help and asking if the scheme were to be
resubmitted if we could rely on their support.
(Action Clerk)
10/051
– TO CONSIDER THE CITY COUNCIL’S RESPONSE ON THE CIRCULAR PUBLIC FOOTPATH
Councillor Craven reported that he and the
Clerk had written and sent a letter to the City Council’s Chief Executive,
Kersten England, requesting her help in urging the City Council’s Departments
to proceed with project stressing the Queen’s Diamond Jubilee celebrations.
10/052 – TO THE PRODUCTION OF A SPRING NEWSLETTER
Councillor Bradley produced a first draft of
the spring Newsletter. The Councillors agreed
the content. A revised draft will be
sent for Councillors’ approval.
Councillor Powell will proof read the Newsletter which will then be
printed before 31 March. (Action all Councillors and Clerk)
10/053
- TO CONSIDER REVISION OF THE PARISH COUNCIL’S STANDING ORDERS AND FINANCIAL
REGULATIONS
Councillor Powell reported that he had looked
through the new NALC Standing Orders document.
It was agreed that Councillor Powell and the Clerk would prepare a
revised document for consideration by the Parish Council at the meeting in
April as agreed. (Action Councillor Powell and Clerk)
10/054
- TO CONSIDER AN APPLICATION FOR INCLUSION IN A PHARMACEUTICAL LIST IN RESPECT
OF A CHANGE OF OWNERSHIP OR RELOCATION OF A DISPENSING APPLIANCE CONTRACTOR
A company trading as a dispensing appliance
contractor has applied to the North Yorkshire and York NHS for permission to
move its business from the Gillygate Pharmacy to the London Ebor Business Park
in Millfield Lane. Its business will not
encroach on the existing pharmacy in the village. The Parish Council is a consultee. It was agreed to support the proposal.
10/055
– TO DISCUSS CLERK AND COUNCILLOR TRAINING
The Councillors discussed the training events being arranged by the YLCA. It was agreed that Councillor Bradley attend the Employment Issues seminar at Sheriff Hutton on 2 September, Councillor Shannon will attend the Councillors Skills session at the Poppleton Centre on 6 November and Councillor Powell will attend “A morning with the Land Registry” when it has been arranged. (Action Clerk)
10/056
– TO REVIEW THE PARISH COUNCIL’S RISK ASSESSMENT
The Clerk stated that it was the
responsibility of the Parish Council to review its risk assessment every
year. He had prepared a draft assessment
which the Parish Councillors considered.
It was resolved to accept the document and the Clerk was thanked for
producing it.
10/057
- TO DISCUSS THE NEW FLOOD MAP FROM THE ENVIRONMENT AGENCY
See above.
*Councillor Robinson arrived at this point on
the agenda. 9.07pm.
10/058
– TO CONSIDER A RESPONSE TO THE TOCKWITH RESIDENTS’ ASSOCIATION ON THE PROPOSED
HAZARDOUS WASTE INCINERATOR, TOCKWITH
After discussion it was agreed to defer a
decision on this subject until the April Parish Council meeting by which time
the Councillors will ensure they are better informed about the consequences of
an incinerator.
10/059 - TO DISCUSS THE MILLENNIUM GREEN MANAGEMENT PLAN
A management plan received from the
Millennium Green Committee had been circulated prior to the meeting. The Councillors agreed to release the £500
from the 2009-10 budget. Consideration
will be given to a further grant in the new financial year providing that there
is visible evidence that the Management Plan is being adhered to. (Action
Clerk)
10/060
- TO RECEIVE A REPORT ON THE INTERNAL REVIEW OF THE CLERK’S DEALING WITH AN FOI
REQUEST
The Chairman reported that the City Council’s
Monitoring Officer had been consulted on this subject and that an internal
review had been carried out. The
Monitoring Officer had made comments and it was agreed that the Parish Council
had complied with the recommendations.
10/061
- TO RECEIVE REPRESENTATIVES' REPORTS
(a)
Councillor
Robinson reported on the School Governors’ meeting that he had just
attended. The school will take over the
Youth Centre building on 1 April 2010.
The building will be known as “The Studio” and will be used as an arts
centre. It will continue to be used by
PopSOC and the Youth Club. The building
is to be completely refurbished with work starting on 22 March.
(b) Councillor Bradley reported on the recent
Poppleton Youth Action Group meeting.
Minutes of the meeting will be circulated.
(c) Councillor Tomlinson reported on the
PCT Executive meeting held on 22 February for which minutes have already been
circulated.
(d) Councillor
Powell reported on the Ward
Team meeting held on 22 February.
10/062
– TO NOTE THE DATES OF FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillors
Attending |
|
29 March |
Poppleton Community Trust
Executive |
Poppleton Centre/ 7.30pm |
Tomlinson |
|
28 April |
Ward Committee |
Askham Bryan Village Hall/
7.00pm |
All |
10/063
– TO CONSIDER MINOR MATTERS AND ITEMS FOR THE NEXT AGENDA
Minor
Matters
None.
Items
for next agenda –
To consider the Parish Council’s process for
dealing with planning applications.
10/064
- TO AGREE THE DATE OF NEXT MEETING AS MONDAY 19 APRIL 2010
It was agreed that the next meeting would be
held at 7.30pm at the Poppleton Centre on Monday 19 April 2010. It would be preceded by the Annual Parish
Meeting which would commence at 7.00pm.
The meeting closed
at 9.27 pm.
Chairman………………….…… Date…………………….……..
James Mackman,
Clerk 22a Long Ridge Lane, Nether
Poppleton, York YO26 6LX
Telephone 01904 781752 -
Fax 0871 4331325 - email jmackman@tesco.net