NETHER POPPLETON PARISH COUNCIL

NETHER POPPLETON PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, UPPER POPPLETON, AT 7.00PM ON MONDAY, 18 JANUARY 2010

PRESENT:

Cllr. G A Bradley (Chairman)

Cllr. J L Craven

Cllr. E M Jones

Cllr. P H F Powell

Cllr. C Robinson.

Cllr. D M Tomlinson

City Councillor Ian Gillies

Mr B J W Mackman (Clerk)

PUBLIC PARTICIPATION

None.

10/001 – TO RECEIVE DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS

None.

10/002 - TO RECEIVE APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllr. J Shannon.

10/003 - TO CONFIRM THE MINUTES OF THE COUNCIL MEETING HELD ON 16 NOVEMBER 2009

The minutes of the Parish Council meeting held on 16 November 2009, having been circulated, were approved and signed.

10/004 - TO RECEIVE THE CITY OF YORK COUNCILLORS' REPORTS – FOR INFORMATION ONLY

City Councillor Ian Gillies reported

· The planning application plans for the proposed A59 Park & Ride are now on the City Council’ website.

· The No. 20 bus is now travelling along the new route through the village. The bus company has delivered timetables to various parties in the village including the Clerk who had given six to each Councillor.

· The long period of icy weather has created many potholes in the roads. The City Council has a dedicated email address on which potholes can be reported.

· Poppleton Ousebank School is acquiring the Youth Club building.

10/015 - TO DISCUSS A REQUEST FOR HORSE AND RIDER WARNING SIGNS

It was agreed that this item be moved forward to this point on the agenda. The chairman closed the meeting and invited Mr Walker to address the meeting.

Mr Walker said that although Millfield Lane is wide, straight and long there are three places where there are sometimes problems with horses and car drivers. These are under the A1237 bridge, by the entrance to Long Ridge Lane and at the junction with Church Lane. Mr Walker’s daughter gave several instances of cars not slowing down when approaching and passing horses.

Councillors asked several questions. Councillor Jones suggested that horse riders on public roads should wear high visibility jackets with the word “Rider” on the back and have passed the British Horse Society Riding and Road Safety Test.

The Chairman re-opened the meeting and the Councillors discussed the subject. It was agreed that

(a) A letter be sent to the stables in Millfield Lane recommending that all riders wear high visibility jackets when outside the equestrian centre. (Action Clerk)

(b) The City Council be asked to provide three signs in Millfield Lane to warn drivers about the possible presence of horses. One to be placed near Long Ridge Lane, one near the A1237 bridge and one near Church Lane. The City Council is also to be asked to reduce the 40mph limit in Millfield Lane to a 30mph limit in view of the use of the road and the facilities along it. (Action Clerk)

10/005 – TO RECEIVE THE CLERK'S REPORT:

The Clerk reported

(a) Progress on painting the fence in the Allerton garden (Min. 09/206a)

The Clerk reported that he had spoken to the owner of Inside Outside Catering who had said that he would arrange for the fence to be painted green in the spring.

(b) Progress on the repairs to the notice board in Millfield Lane (Min. 09/206b)

No progress on this item.

(c) Progress on renewing the hasp on one of the Cartshed doors and cleaning all four doors (Min. 09/206c)

No progress on this item.

10/006 - TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK

10/006/1- The Clerk referred to the following items:-

(a) Receipt of the Register of Electors in force from 1 December 2009

(b) David Thompson – a request under the Freedom of Information Act for paperwork relating to the Parish Council’s financial support of the Poppleton Community Trust

(d) A cheque from the YLCA being the refund of the Parish Council’s cheque for a training course that was cancelled

(e) An email from Came & Co offering a reduction in the insurance premium paid by the Parish Council

10/006/2 – It was agreed that the correspondence received since the November meeting, as listed below, be circulated to the Councillors

(a) CE Electric UK - Leaflets information

(b) Clerk & Councils Direct - January 2010, Issue 67

(d) CPRE - Fieldwork December 2009

(e) CYC - Council Tax Base 2010/11 letter

(f) CYC - Streets Ahead - December 2009

(g) NALC - LCR - Winter 2009

(h) Rural Action Yorkshire – papers for November AGM

(i) North Yorkshire Fire & Rescue - Summary of Accounts 2008-09 and Corporate Plan

(j) Upper Poppleton Parish Council - Minutes of 9 November 2009

(k) YLCA - White Rose Update - December 2009

(l) YOPF - Newsletter December 2009

10/007 – FINANCE

(a) Financial Report

The Clerk presented a detailed report showing the actual income and expenditure for the year for the period to 18 January 2010. The report reflected the receipts and payments below. The bank balances at 18 January were:

Current Account £274.31

Business Money Manager Account £26,234.19

National Savings Investment Account £14,513.65

(b) Accounts for payment (net of VAT);
1274	Burn & Co	Legal Fees – easement	£325.00
1275	Poppleton Community Trust	Room hire – November	£38.00
1276	Baron Landscape	Clearing land in Riversvale Drive	£350.00
1277	James Mackman	Salary – December	£448.42
1278	Post Office Ltd	Tax & NI – December	£138.12
1279	The Rainflorist	Planter maintenance	£60.00
1280	Peter Powell	Travelling expenses	£56.49
1281	James Mackman	Expenses including £58.83 towards SLCC subscription	£76.32
1282	James Mackman	Salary – January	£448.42
1283	Post Office Ltd	Tax & NI – January	£138.12
1284	York Open Planning Forum	Subscription	£20.00

(c) Income Received
HSBC	Bank interest	£3.14
HM Customs & Excise	VAT refund	£1,086.74
The Sealed Knot	Cartshed rent	£75.00

(d) To agree to pay a proportion of the Clerk’s SLCC subscription

It was agreed that the Parish Council would contribute £58.83 towards the total of this year’s subscription of £151.00.

(e) To consider a request for a grant of £1,000 from All Saints Church Hall

The Councillors discussed a request for funding from the All Saints Church Hall Refurbishment Committee. It was agreed that no donation would be made. (Action Clerk)

(f) To consider a request for a grant of £1,000 from the Poppleton Youth Action Group

It was agreed to make a grant of £1,000 to the Poppleton Youth Action Group in the year 2010-2011.

(g) To consider funding for the Queen’s Diamond Jubilee Celebrations in 2012

Ideas for celebrating the Queen’s Diamond Jubilee were discussed. It was agreed that it was not necessary to provide funds for the year 2010-2011.

(h) To consider the Budget for 2010-11 and set the precept

The Councillors considered the proposed budget that the Clerk had circulated prior to the meeting. After discussion it was resolved to set the precept at £21,000 for the financial year 2010-11. The Chairman and Clerk signed the appropriate City Council request form. The agreed budget is attached to these minutes.

10/008 – PLANNING APPLICATIONS

The Clerk had circulated a detailed list of current outstanding planning applications prior to the meeting.

(a) Consideration was given to the following application:

Ref: 09/01940/FUL – Erection of 1 no. wind turbine with 25m mast at Playing Field, Millfield Lane by Mr Val Duggan.

The Parish Council objects on the following grounds

1. Unwarranted intrusion visually across open countryside.

2. Reduction in visual amenity towards City of York from occupied properties in various areas of the village.

3. Contrary to Green Belt policy.

4. Application, if granted, would likely set a precedent on the erection of masts, poles and the like which as a council we have strongly deplored and recommend refusal.

5. There is no back up argument why this mode of sustainable energy was preferred over other sources of supply, many of which are less visually intrusive.

Ref: 09/02058/FUL – Single-storey pitched roof side extension and rear extensions (retrospective) at Hazeldine, 5 Hillcrest Avenue by Mr Birkin.

No objections

Ref: 09/02113/FUL – Two-storey pitched roof side extension (resubmission) at 27 Easthorpe Drive by Mrs Clare Lamb.

No objections

Ref: 09/02274/TPO – Various tree works including the felling of 15 suppressed/poor trees protected by Tree Preservation Order No. 1/1970 at 36 Church Lane by Miss M Jackson.

No objections

Ref: 09/02324/TCA – Fell Silver Birch tree in the Conservation Area at 10 Poppleton Hall Gardens by Mr Mike Shannon.

The Parish Council has no objections. We do ask that another tree be planted so that the village doesn’t lose the little tree cover that is left.

(b) To note Local Authority Planning Decisions

It was noted that the Local Planning Authority had approved the following applications:

· Ref: 09/01695/FUL - Dormer bungalow to north of Woodside (resubmission) including new access to Woodside at Woodside, Riversvale Drive by Mr T Ayres.

· Ref: 09/01785/TCA – Fell diadora cedar in Conservation Area at 8 Church Lane by K A Buckham.

· Ref: 09/01854/FUL – Two-storey pitched roof side extension with alterations to existing dormer at 7 Easthorpe Drive by Mr N Fletcher.

· Ref: 09/02058/FUL – Single-storey pitched roof side extension and rear extensions (retrospective) at Hazeldine, 5 Hillcrest Avenue by Mr Birkin.

10/009 – PARISH COUNCIL LAND – TO RECEIVE PROGRESS REPORTS AND MAKE APPROPRIATE DECISIONS ON

(a) Grass cutting

No report.

(b) The Moat Fields

No report.

(c) To receive an update on claim for damages to the hawthorn

The Clerk reported that the insurance company has had no response from its client so cannot proceed with the claim. Their advice was that a claim should be pursued with the driver of the car or an “unsatisfied judgement” be obtained from the court. It was agreed that the Parish Council’s insurance company be asked for its advice prior to any action being taken. (Action Clerk)

(d) To consider the removal of the graffiti in the bus shelter and repainting the shelter

The Clerk mentioned the incidence of graffiti in the bus shelter and the fact that some of the paint is peeling. Councillor Powell said that the ivy should be stripped off the brickwork, that there should be a survey of the roof covering and broken and damaged tiles replaced, the gutters should be cleaned out and leaking joints repaired, the graffiti be removed and the eaves boarding, ceiling and bench be painted. It was agreed that the work should be done and that two quotations be sought for the work. (Action Clerk)

(e) To consider the removal of the graffiti on the seat in Main Street

It was agreed that the graffiti be removed and that the work would be part of the contract to refurbish the adjacent bus shelter. It was also agreed that PCSO Colley be asked if the police know the identity of the vandal who has been spraying the graffiti. (Action Clerk)

(f) To consider the offer of the Rainflorist to maintain the planters by the Allerton Drive Garden

It was agreed that an offer from the Rainflorist to look after the two planters by the Allerton Drive shops for the sum of £60.00 be accepted.

(g) To consider the letter from Allianz Insurance on insurance for volunteers

The Clerk reported having received information from Allianz Insurance about insurance for employees and volunteers. It was agreed that the information should be sent to the Moat Fields Management Group for discussion at the Group’s next meeting. (Action Clerk)

10/010 – TO RECEIVE A REPORT ON VILLAGE POLICING

The following schedule of incidents in Nether Poppleton had been received from Nigel Colley PCSO 5642, Rural West Safer Neighbourhood Policing Team.

13 November	Auto crime	Van broken into tools taken	Millfield Lane
16 November	Criminal damage	Spray painted	Millfield Lane
18 November	Burglary dwelling	Garage entered, golf clubs taken	Hillcrest Ave
1 November	Criminal damage	Various items spray painted - 3 reports	Millfield Lane
1 November	Theft general	Insecure cycle taken	Poppleton Hall Gardens
7 December	Drugs	Cannabis possession. One arrested	Great North Way
9 December	Burglary Other	Garage entered nothing taken	Allerton Drive
12 December	Theft	Cycle taken	Manor School
24 December	Burglary Dwelling	Chocolates taken	Calder Avenue
24 December	Auto crime	Vehicle entered. Nothing taken	Calder Avenue

PC Colley writes “The overall figures remain down on last year at 33% down, but we seem to be suffering an increase in cycle theft which we will be paying attention to over the next few weeks.”

10/011 – TO RECEIVE A REPORT ON THE INSTALLATION OF THE PROPOSED YOUTH SHELTER

Councillor Bradley reported that

(a) A stakeholder meeting was held on 30 November when agreement was reached by all attending that the youth shelter should be constructed on the site next to the basketball court on the playing field. At the meeting it was stated that the decision would have to be ratified by the Poppleton Community Trust Trustees who would need written assurance from the City Council that the City Council would take full responsibility for insuring and repairing the youth shelter. Yorventure had set a deadline for grant funding of 15 December. This has now been extended to 31 March.

(b) He had visited several residents who live close to the basketball court and they had expressed their disapproval of the proposed location of the youth shelter.

(c) Councillor Bradley is meeting the PCT Chairman on 21 January when it is hoped that progress will be made in agreeing an alternative site for the youth shelter. (Action Councillor Bradley)

10/012 – TO CONSIDER THE CITY COUNCIL’S RESPONSE ON THE CIRCULAR PUBLIC FOOTPATH

No news to report on this subject. It was agreed that the proposed footpath be named the Diamond Jubilee Footpath and that a letter be sent to the City Council’s Chief Executive giving an outline of the history of the proposed footpath from the first mention of it in October 2000 to the present day and asking for her support and that of the Council’s PROW officer and legal department in expediting the establishment of this proposed footpath. (Action Clerk)

10/013 - TO AGREE TO ARRANGE A LITTER PICK

It was agreed to arrange a litter pick for 10.00am on Saturday 13 March. The Clerk is to provide notices of the litter pick which will commence at the Allerton Drive garden. (Action Clerk)

*Councillor Robinson who had been attending the Poppleton Ousebank School Governors meeting arrived at this point of the meeting.

10/014 - TO DISCUSS THE CITY COUNCIL’S CYCLING INITIATIVE

After discussion it was agreed that the City Council be asked to spend £1,500 of the funds in the Cycling Initiative on improving the safety for cyclists on the corner of Long Ridge Lane and Millfield Lane by updating and improving the signage. (Action Clerk)

10/015 - TO DISCUSS A REQUEST FOR HORSE AND RIDER WARNING SIGNS

See above.

10/016 - TO RECEIVE REPRESENTATIVES' REPORTS

(a) Councillor Bradley reported on the Youth Club meeting held on 23 November

(b) Councillor Tomlinson reported on the PCT Executive meeting held on 16 December

(d) Councillor Robinson reported on the Poppleton Ousebank School Governors meeting that he been attending this evening

*City Councillor Ian Gillies arrived at this point in the agenda and gave his report which is recorded above.

10/017 – TO NOTE THE DATES OF FORTHCOMING MEETINGS

Date of Meeting	Meeting	Venue/ Time	Councillors Attending
25 January	Poppleton Community Trust Executive	Poppleton Centre/ 7.30pm	Tomlinson
3 February	Ward Committee	Community Hall, Rufforth Primary School/ 7.00pm	All
4 February	YLCA York Branch	Dunnington Reading Rooms, Church Street, Dunnington/ 7.30pm	Powell

10/018 – TO CONSIDER MINOR MATTERS AND ITEMS FOR THE NEXT AGENDA

Minor Matters

None.

Items for next agenda –

20mph limit. Public Participation.

10/019 - TO AGREE THE DATE OF NEXT MEETING AS MONDAY 15 FEBRUARY 2010

It was agreed that the next meeting would be held at 7.00pm at the Poppleton Centre on Monday 15 February 2010.

The meeting closed at 9.07 pm.

Chairman………………….…… Date…………………….……..

James Mackman, Clerk 22a Long Ridge Lane, Nether Poppleton, York YO26 6LX

Telephone 01904 781752 - Fax 0871 4331325 - email jmackman@tesco.net