MINUTES
OF THE PARISH COUNCIL MEETING HELD IN THE METHODIST CHURCH HALL, UPPER
POPPLETON AT 7.00 PM ON MONDAY 10 MARCH 2008
PRESENT
|
Councillor John Pannell Councillor Kathie Brydson Councillor Vivien Crabb Councillor Peter Hawkins Councillor Ted Kendall Councillor Kate Richardson Councillor Stuart Robson Councillor Rae Youngman |
City Councillor Ian Gillies Mr James Mackman (Clerk) |
TO RECEIVE A PRESENTATION BY A REPRESENTATIVE OF
Mike Grierson of Laing O’Rouke (the
contractors appointed by Yorkshire Water) explained the reasoning behind the
planned pipeline and gave details of the route that the pipeline will
follow.
·
It is
a £6 million scheme to lay a 400mm pipe from Acomb Landing to Whixley.
·
The
water in the Whixley area is currently drawn from boreholes and is not of an
acceptable quality. The new pipeline
will take water from the Waterworks.
·
During
the laying of the pipeline
·
It is
expected that between 15 to 20 metres of pipe will be laid every day.
·
Laing
O’Rouke is planning to hold a Customer Forum in the village in April when
residents will be invited to attend a meeting about the proposed pipeline.
The Chairman thanked Mr Grierson for his
presentation.
08.051
- DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS
None.
08.052
- TO RECEIVE APOLOGIES FOR ABSENCE
All Councillors being present there were no
apologies for absence.
08.053
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 11 FEBRUARY 2008
The minutes of the meeting held on 11
February 2008, having been circulated and read, were accepted and signed as a
true record.
08.054
- PUBLIC PARTICIPATION
None.
08.055 - TO RECEIVE CITY
COUNCILLORS' COMMENTS - for information only
City Councillor Ian Gillies reported
· Clearing the A59 and A1237 verges of litter
is in hand.
· The legality of the “Wilkinsons” sign on
the trailer in a field by the A59 is being investigated.
· Plans are in hand to prohibit parking in
· The existing
· The York Local Plan is being superseded by
a Local Development Framework. A plan
drawn up by consultants showing Open Space in the City was considered by the
Councillors who noted that there were several areas of Open Space in the
village which were not on the plan.
08.056
-TO RECEIVE THE CLERK'S REPORT
(a)
Progress on the provision for parking
bicycles by the shops (Min. 08.036a)
The City Council’s Cycling Officer had
advised the Clerk that he had written to the manager of the Co-op but had not
had a response. (Action Clerk)
(b)
Progress on Pump fence painting (Min. 08.036.d)
The fence still has to be painted. (Action
Clerk)
(c)
Progress on Allotment acquiring (Min. 08.036e)
No progress. (Action
Clerk)
(d)
Progress on Allotment hedge (Min. 08.036f)
The school caretaker is arranging for the
hedge to be cut back when the contractors next visit the school. (Action
Clerk)
(e)
Progress on Green racks (Min. 08.036g)
The City Council’s Cycling Officer had
reported that he hadn’t had the chance yet to speak to his conservation
colleagues about the racks near the bus shelter. (Action
Clerk)
(f)
Progress on Councillor Training (Min. 08.036h)
The Clerk reported having asked the City
Council Planning Department to advise him of forthcoming training sessions. (Action
Clerk)
08.037
- FINANCE
(a)
To receive a financial statement
The Clerk presented a
detailed report showing the actual income and expenditure for the current financial
year for the period to 10 March 2008.
The report reflected the receipts and payments below. The bank balances at 10 March were:
Current Account
£200.00
Business Money Manager
Account £13,239.15
|
(b)
To agree accounts for payment (net of
VAT); |
|||
|
1053 |
The
Parish of Nether with |
Grant towards
the Hall refurbishment |
£2,700.00 |
|
1054 |
Peter
Turpin Associates |
Winter
Newsletter |
£259.00 |
|
1055 |
Jespers |
Stationery |
£40.92 |
|
1056 |
|
Allotment
water |
£5.69 |
|
1057 |
James
Mackman |
Clerk’s
expenses |
£66.85 |
|
1058 |
James
Mackman |
Salary -
March |
£418.46 |
|
1059 |
Post
Office Ltd |
Tax & NI |
£149.77 |
|
(c)
To receive a report on income
received |
||
|
Nether Poppleton Parish Council |
Contribution towards stationery
expenditure in 2007 |
£36.09 |
|
HSBC |
Bank interest |
£134.17 |
(d)
To consider City Council’s revised
proposals with regards to double taxation
The City Council had sent a
schedule of items for which Parish Councils across the City have successfully
claimed a double taxation allowance.
Items included in the list, but not previously claimed by Upper
Poppleton Parish Council, are seats, fences, hedges and gates all of which the
Parish Council has on its land. The Clerk
was authorised to claim for these items on the Double Taxation Claim Form
provided by the City Council. (Action Clerk)
(e)
To consider making a donation to Poppleton
Bowls Club
The Councillors considered a request for a
grant of £500.00. It was noted that
there is no provision in the budget for 2008-09 for such a donation. The Clerk was deputed to ask the Bowls Club
for more information about the costing and timing of their project. (Action
Clerk)
(f)
To consider an application for a grant of
£1,000 from Poppleton Youth Action Group (PYAG) towards the running of the
Youth Club
Prior to the meeting a financial statement
from PYAG had been given to the Councillors.
It was resolved that the information supplied was insufficient for the
Councillors to agree to give a grant and the Clerk was deputed to ask PYAG for
more details. It was agreed that PYAG be
asked to make a presentation to the Parish Council at the May meeting. (Action
Clerk)
(g)
To consider re-subscribing to the CPRE
After
discussion it was agreed that the CPRE subscription be renewed. (Action Clerk)
(h)
To appoint an Internal auditor
Linda Cariss was
reappointed as the Parish Council’s Internal Auditor. (Action Clerk)
08.058 - TO NOTE CORRESPONDENCE RECEIVED
08.058.1 - The Clerk read or referred to the
following item of correspondence
(a) Details of the issue of National
Bus passes for Seniors from the City Council
(b) HM Revenue & Customs - Employer
pack 2008
(c) A letter from NEDL about the unmetered
electricity supply in the bus shelter.
The Clerk had contacted NEDL to explain that there is no electricity
supply in the bus shelter which is now owned by the City Council
(d) YAT – details of a “Grandparents
go free” offer
08.058.2 - It was agreed that the correspondence
received since the February Parish Council meeting, as listed below, be
circulated to the Councillors
(a) Clerk & Councils Direct - March
2008, Issue 56
(b) CYC - Precept banding information
(c) Enjoy
(d) Nether Poppleton Parish Council
- Minutes of 21 January
(e) A note from the YLCA giving
details of a website about Post Office closures
(f) YOPF - Newsletter, February
2008
08.059 - TO RECEIVE THE PLANNING COMMITTEE REPORT
(a)
Plans pending and Planning Committee
Comments
Prior to the meeting the
Clerk had circulated the list of plans and comments made by the members of the
Planning Committee on each planning application received. The list is attached as Appendix 1 at the end
of these minutes.
(b)
Councillors' comments
None.
08.060 - TO CONSIDER ITEMS RELATING TO HIGHWAYS,
FOOTPATHS, LAMPPOSTS & SIGNS
(a)
To consider reports on vandalism
It was reported that the
(b)
To receive other reports
i.
The
dog waste bin in
ii.
The
lid of the dog waste bin located on the corner of
iii.
A new
hoarding has been erected in
08.061 - TO CONSIDER MATTERS RELATING TO THE VILLAGE
GREENS
(a)
Trees
No report.
(b)
Events
It was agreed to grant permission for the
organisers of the Garden Trail to have musicians located on the Green in front
of the Methodist Church Hall for the weekend of 5-6 July 2008.
(c)
Car parking - review
No report
(d) Maintenance - To consider a complaint about
deliveries to the Co-op store on the Green
The Councillors discussed a
complaint received about pallets of groceries being delivered to the Co-op
being a hazard on the pavement. It was
pointed out that the Co-op is a valued asset to the village and that delivery
of goods by pallet is the only option.
It was agreed that the complainant should write to the Co-op
Headquarters if he wanted to take the matter further. (Action
Clerk)
08.062 - TO RECEIVE COMMITTEES' REPRESENTATIVES
REPORTS
(a)
Councillor Hawkins reported on the Police Liaison meeting held
on 28 February
·
Ongoing
issues with youths in Copmanthorpe and Poppleton - Police aware of them and
dealing with them. A 'Youth Bus' is
attending Copmanthorpe on Tuesdays between 4.00 p.m. and 6.00 p.m. It is equipped with various facilities
including Internet Access and the idea is to make contact with young people and
try and draw them into other activities in the village.
·
The
police are looking to target Poppleton with Acceptable Behaviour Orders (ABCs)
These last for 6 months and are a contract between the police, children and
parents to manage children who are causing problems in the local community. For
children between 10 and 17, the parents have to be involved but for over 17s
the ABC can be directly between the police and the individual concerned.
·
The
police had executed drugs warrants at a property in Westfield Close,
·
There
had been what the police describe as a '2 in 1' burglary at
·
There
had been bike thefts in Poppleton and Copmanthorpe but they had been cycles
which were left exposed and unlocked. The
police suggested making sure that cycles were out of sight and preferably
secured.
·
There
was a report of an 'oriental looking' man selling CDs outside the White Horse.
The police are also aware of him doing the same in Bishopthorpe. They know who he is but have been unable to catch
him actually selling the CDs. If he is
seen, please contact the police.
·
The
police were already aware of the lead having been stolen from the roof and
gutter of the
(b) Councillor
Kendall reported on the
Poppleton Community Trust meeting held on 27 February.
08.063 - TO RECEIVE A REPORT ON VILLAGE POLICING
The following report on incidents in
|
13 Feb |
Dikelands |
Damage to hedge |
|
15-16 Feb |
|
Lead Stolen |
|
19-20 Feb |
|
Lead Stolen |
|
19-21 Feb |
The Green |
Lead stolen from house |
|
22 Feb |
Drugs Warrant executed at Westfield Close
|
1 Possession of Class A drug. 2 x Possession of cannabis |
|
23 Feb |
The Green |
Wheelie bin stolen |
|
26 Feb |
|
Car window smashed and items stolen from
within |
|
28 Feb |
|
Perimeter fence cut x 2 |
|
28 Feb |
|
Common Assault |
|
28 Feb |
|
Possession of cannabis |
08.064
- TO CONSIDER PROGRESS ON THE PROVISION OF A YOUTH SHELTER
There was no progress to report on this
subject. It was agreed that the subject
should only be a future agenda if there was anything to report at the time.
08.065
– TO DISCUSS A PROPOSAL OF HAVING ONE WARDED PARISH COUNCIL FOR THE WHOLE OF
POPPLETON
There was no progress to report on this
subject. It was agreed that the subject
should only be a future agenda if there was anything to report at the time.
08.066
- TO AGREE A NOMINEE FOR THE CITY COUNCIL STANDARDS COMMITTEE
It was agreed to note the subject but no
nominee would be put forward by the Parish Council.
08.067
– TO CONSIDER NEWSLETTER RESPONSES
There had been three responses from the Winter
Newsletter. It was agreed that none of
the responses referred to a subject which was the responsibility of the Parish
Council and the Clerk was asked to write a suitable reply to each submitter. (Action
Clerk)
08.068
– TO FORMULATE A RESPONSE TO THE CITY COUNCIL REGARDING THE PROPOSED PARK &
RIDE SITE ON THE A59
A letter on the subject of the proposed A59
Park & Ride, written by Councillor Youngman, had been circulated prior to
the meeting. The Councillors agreed with
the wording of the letter with the exception of the last sentence which was
duly altered. It was resolved that the
letter should be sent to the Chief Executive of the City Council, the three
Ward Councillors and the local MP. (Action Clerk)
08.069
– TO CONSIDER THE VENUE FOR FUTURE PARISH COUNCIL MEETINGS
Dissatisfaction about the conditions in the
All Saints Church Hall Reading Room had been expressed at the February meeting
when everyone sat in their coats in an endeavour to keep warm. Three venues were discussed; the Reading Room,
the Methodist Church Hall and the Poppleton Centre. As soon as it looked as though the Poppleton
Centre would be considered as a venue for future Parish Council meetings
Councillors Kendall and Hawkins declared an interest in the subject and
withdrew from the discussions and voting.
It was noted that there had never been a hire charge for the Reading
Room but there would be a charge of £16.00 per meeting for a room at the
Poppleton Centre. After a discussion
there was a majority in favour of holding future meetings at the Poppleton
Centre.
08.070
- TO NOTE FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillors Attending |
|
31 March |
Ainsty Group |
Askham Bryan Village Hall/ 7.30pm |
Pannell |
|
9 April |
Ward Committee |
Rufforth Institute/ 7.00pm |
All |
|
12 May |
Police Liaison |
Poppleton Centre/ 2.00pm |
Hawkins, Robson |
08.071
- TO CONSIDER MINOR MATTERS AND ITEMS FOR THE NEXT AGENDA
(a) </