MINUTES
OF THE PARISH COUNCIL MEETING HELD IN ALL SAINTS CHURCH HALL,
PRESENT
|
Councillor John Pannell Councillor Kathie Brydson Councillor Vivien Crabb Councillor Ted Kendall Councillor Kate Richardson (from 7.25pm) Councillor Stuart Robson Councillor Rae Youngman |
City Councillor Ian Gillies (from 8.58pm) Mr James Mackman (Clerk) |
Since the January meeting the Chairman,
Greg Watson, had resigned. It was agreed
that the Vice Chairman, John Pannell, should chair the meeting.
08.031
- DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS
None.
08.032
- TO RECEIVE APOLOGIES FOR ABSENCE
Apologies for absence were received from
Councillor Hawkins.
08.033
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 14 JANUARY 2008
The minutes of the meeting held on 14
January 2008, having been circulated and read, were accepted and signed as a
true record.
08.034
- PUBLIC PARTICIPATION
None.
08.035 - TO RECEIVE CITY
COUNCILLORS' COMMENTS - for information only
City Councillor Ian Gillies arrived at
8.58pm after agenda item 08.049 and reported on the following points:-
· The City Council has deferred making a
decision about traffic calming in
· The City Council has applied to the
Ministry of Transport for a grant of £24 million to relocate the Askham Bar
Park & Ride, to create a Park & Ride on
08.036
-TO RECEIVE THE CLERK'S REPORT
(a)
Progress on the provision for parking
bicycles by the shops (Min. 08.006a)
The City Council’s Cycling Officer hasn’t
been in contact with the Co-op. The
Clerk agreed to do this. (Action Clerk)
(b)
Progress on replacing the litter bins
around the Green (Min. 08.006b)
All the litter bins around the Green have
been replaced with cylindrical bins with domed tops. The position of the bin placed close to the
new seat located between the maypole and the road was discussed. It was suggested that the bin would be more
useful if it was next to the seat and not under the tree. The Councillors agreed to go and look and
decide at the next meeting the best place for the bin. (Action
all Councillors)
(c)
Progress on salt bins (Min. 08.012a)
The Clerk explained that City Council
Officer Fred Isles had said that the Council had studied the figures for the
salt bins and had removed only those where there was no record of a bin being
filled with any salt over the last three years.
Only one salt bin has been removed and this is the one at the junction
of
(d)
Progress on Pump fence painting (Min.
08.013.d)
Ken Falkingham has been asked to repaint
the fencing for a cost of £53.75.
(e)
Progress on Allotment acquiring (Min.
08.018a)
No progress.
(f)
Progress on Allotment hedge (Min. 08.018b)
The school caretaker is arranging for the
hedge to be cut back when the contractors next visit the school.
(g)
Progress on Green racks (Min. 08.019)
It was agreed that the racks should be
erected closer to the bus shelter and the City Council’s Cycling Officer is to
be asked for his opinion. (Action Clerk)
(h)
Progress on Councillor Training (Min. 08.027)
The Clerk reported having asked the City
Council Planning Department to advise him of forthcoming training sessions.
08.037
- FINANCE
(a)
To receive a financial statement
The Clerk presented a
detailed report showing the actual income and expenditure for the current financial
year for the period to 11 February 2008.
The report reflected the receipts and payments below. The bank balances at 11 February were:
Current Account
£363.00
Business Money Manager
Account £16,564.31
|
(b)
To agree accounts for payment (net of
VAT); |
|||
|
1048 |
Jim
Ferguson |
Mole removal |
£50.00 |
|
1049 |
James
Mackman |
Clerk’s
expenses |
£71.93 |
|
1050 |
James
Mackman |
Salary -
February |
£418.46 |
|
1051 |
Post
Office Ltd |
Tax & NI |
£149.77 |
|
1052 |
Pica
Pica |
Computer
repairs |
£40.00 |
|
(c)
To receive a report on income
received |
||
|
City of |
Bus shelter grant |
£163.00 |
(d) To consider the Internal audit review procedure
The procedure for Internal Audits has been amended.
Section 2,
The Clerk
produced a suggested letter to be given to an Internal Auditor laying down the
criteria to be followed to enable the Parish Councillors to be satisfied that the
Parish Council meets the new requirements.
The Clerk also produced a document showing the ten key control tests
shown in Appendix 8 of the Practitioners’ Guide and a schedule of the Parish
Council’s document that an Internal Auditor would be expected to look at. The Councillors agreed that the three
documents were acceptable and should be given to the Internal Auditor.
(e)
To agree to pay
the All Saints invoice £2,700
At the June 2007 meeting (Minute 07.127) it
was resolved “to pay All Saints Church Hall Development Committee the sum of
£2,700 towards the capital works at such time as the works have been completed
and the appropriate invoices are presented as proof”. The Councillors were shown an invoice from W
E Hargrave Ltd for the sum of £11,122.02 showing that capital works had been
carried out. It was resolved to give the
£2,700 grant.
08.038 - TO NOTE CORRESPONDENCE RECEIVED
08.038.1 - The Clerk read or referred to
the following item of correspondence
(a)
A
letter from the Audit Commission confirming the external auditor, Mazars,
re-appointment for the next five years
(b) CYC - Double taxation claim details – to be
an agenda item for the March meeting
(c) An invitation from the Poppleton Community
Trust for Councillors to visit the Poppleton Centre. The Clerk is to make appropriate arrangement
for Councillors to visit.
08.038.2 - It was agreed that the correspondence
received since the January Parish Council meeting, as listed below, be
circulated to the Councillors
(a) Bartlett Tree Expert Company - Tree Tips
(b) Communities & Local Government –
Consultation document
(c)
(d) Nether Poppleton Parish Council - Minutes of
21 November
(e) NYCC - Minerals & Waste Development
Framework video
(f) NYCC - Winter Service Leaflets 2007/08
08.039 - TO RECEIVE THE PLANNING COMMITTEE REPORT
(a)
Plans pending and Planning Committee
Comments
Prior to the meeting the
Clerk had circulated the list of plans and comments made by the members of the
Planning Committee on each planning application received. The list is attached as Appendix 1 at the end
of these minutes.
(b)
Councillors' comments
None.
08.040 - TO CONSIDER ITEMS RELATING TO HIGHWAYS,
FOOTPATHS, LAMPPOSTS & SIGNS
(a)
To consider reports on vandalism
No reports.
(b)
To receive other reports
No reports.
08.041 - TO CONSIDER MATTERS RELATING TO THE VILLAGE
GREENS
(a)
Trees
i.
The
City Council’s Arboricultural Officer had asked if the Parish Council would
like a tree to replace the lime tree on Chantry Green that had to be felled
last year. The Councillors agreed that the
City Council be asked to plant a replacement tree. (Action
Clerk)
ii.
It was
noted that some residents have expressed concern about the state of the trees
in Blairgowrie, especially those close to
(b)
Events
It was agreed
that Poppleton Children's Sports Day could be held on the Green on 26 May.
(c)
Car parking - review
It was noted that the cars parked on
(d)
Maintenance
It was noted that Ken
Falkingham had quoted the sum of £53.75 for repainting the fence round the pump
on the Green.
It was noted that the bus
shelter on the Green has still not been cleaned and that the City Council
should be asked to arrange for it to be cleaned as soon as possible. (Action
Clerk)
It was also noted that the
bus shelter opposite the Library has not been cleaned. It was agreed that the City Council should be
asked to have its bus shelter cleaners do the work. (Action
Clerk)
08.042 - TO RECEIVE COMMITTEES' REPRESENTATIVES
REPORTS
Greg Watson had submitted a report on the Ward Team meeting held
on 22 January. This was put into the
Correspondence pack.
Councillor Kendall reported as an Observer to the Poppleton Community
Trust on the meeting held on 23 January.
Subjects covered were the expansion of the kitchen and upgrading the
toilets. The Centre is fully booked on
some days of the week. In order to
increase revenue consideration is being given to a café where people can drop
in. There are proposals to move the bar
and make it more attractive. Work for
all this could cost about £80,000.
08.043
- TO RECEIVE A REPORT ON VILLAGE POLICING
The following report on incidents in
5
Jan - Criminal damage to fence in
10 Jan - Criminal damage to fence at
19 Jan - Criminal damage - spray paint on
car - Bankside Close
19 Jan - Criminal Damage - spray paint on
garage door - Bankside Close
31 Jan - Theft of pedal cycle -
4
Feb - Theft from
A report on incidents in Poppleton had also
been received from Jerry Holland and this was given to the Councillors. This was in the format that Jerry had produced
in 2007.
There was a debate as to which report, if
any, the Councillors would like to continue to receive. It was agreed that PC Tyldesley’s should be asked
to continue to send her report each month and that a report similar to Jerry Holland’s
incidents report would be available at the quarterly Police Liaison meetings.
08.044
- TO CONSIDER PROGRESS ON THE PROVISION OF A YOUTH SHELTER
The Clerk reported that Councillor Bradley
has produced posters about the proposed youth shelter for the notice
boards. The Nether Poppleton Newsletter
will have an article about it. There is
an email address for residents to use to obtain more information. This is pop.shelter@btinternet.com
Councillor Bradley is to go to the next
Poppleton Youth Action Group meeting to speak to some of the village
youth.
08.045
– TO DISCUSS A PROPOSAL OF HAVING ONE WARDED PARISH COUNCIL FOR THE WHOLE OF
POPPLETON
Discussion on this subject was deferred
until Councillor Hawkins is able to attend a meeting. (Action
Councillor Hawkins)
08.046
- TO RECEIVE A PROGRESS REPORT ON THE POPPLETON COMMUNITY RAILWAY NURSERY
Councillor Robson reported that there has
been no progress on this subject.
Legislation is prohibiting progress.
It was agreed that the subject would be discussed on future agendas
under Committee Representative Reports.
08.047
– TO CONSIDER SUBMISSIONS FOR THE
It was suggested that The Croft be
considered for the York Design Awards. There
was doubt as to whether The Croft alterations were made before the deadline
date and the Clerk was asked to check the records. (Action Clerk)
08.048
- TO NOTE FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillors Attending |
|
27 February |
Poppleton Community
Trust Executive |
Community Centre/ 7.30pm |
|
|
28 February |
Police Liaison |
Copmanthorpe Recreation Centre/ 2.30pm |
Robson, Hawkins |
|
31 March |
Ainsty Group |
Askham Bryan Village Hall/ 7.30pm |
Pannell |
08.049
- TO RECEIVE COUNCILLORS' COMMENTS
Councillor
Brydson
i.
asked
that the wording on the weekly list of Planning Applications which is put on
the notice board and the Parish Council’s website be amended to ask that anyone
submitting comments to the City Council forward a copy of the comments to the
Clerk so that Councillors are made aware of resident’s concerns.
ii.
said
that the Reading Room was cold and that the heater was too noisy and made it
difficult for people to hear other people talking. It was agreed that the future venue of Parish
Council meetings be the subject of an agenda item at the March meeting.
08.050
- DATE OF NEXT MEETING – 10 MARCH 2008 AT 7.00PM
The date of the next meeting was agreed as
Monday 10 March 2008 at 7.00pm at the Methodist Church Hall, the change of
venue being necessitated because the Reading Room is being used by Poppleton
Players.
There being no other business the Chairman
closed the meeting at 9.17pm.
CHAIRMAN …………………….. ………………………….2008
James Mackman, Clerk 22a
Telephone 01904 781752 -
Fax 0871 4331325 -
email jmackman@tesco.net