MINUTES
OF THE PARISH COUNCIL MEETING HELD IN ALL SAINTS CHURCH HALL,
PRESENT
|
Councillor Greg Watson (Chairman) Councillor Kathie Brydson Councillor Vivien Crabb Councillor Peter Hawkins Councillor Ted Kendall Councillor John Pannell Councillor Stuart Robson Councillor Rae Youngman |
City Councillor Ian Gillies Mr James Mackman (Clerk) |
TO RECEIVE A PRESENTATION FROM THE POPPLETON
COMMUNITY TRUST
Rod
·
Income
from bookings had risen from £17k to £32k
·
That
employing a manager was the best thing the Trust had done
·
Reminded
the meeting that the City Council is phasing out its annual subsidy
·
That
the £3k reduction in subsidy this year is equal to the deficit on running the
Community Centre
·
That
the City Council had not yet signed the documents to transfer the Youth Club
building to the Community Trust
·
That
the function rooms have been renamed the Dodsworth Room and the Maypole Room
·
Thanked
the Parish Council for its grant of £7,500 in the current financial year
Mr Clark answered questions asked by
Councillors Youngman, Robson and Kendall.
At this point Mr Clark and the Trustees
retired from the meeting.
07.203
- CO-OPTION AND INTRODUCTION OF NEW COUNCILLOR
Mr Ted Kendall
was co-opted on to the Parish Council.
He was welcomed back to the Parish Council by the Chairman.
07.204
- CONFIRMATION OF SIGNING THE DECLARATION OF OFFICE
The Clerk
confirmed that Councillor Kendall had signed a Declaration of Office and that
he had been given the new Code of Conduct.
07.205
- DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS
Councillor
Brydson declared a personal interest in any discussion about
07.206
- TO RECEIVE APOLOGIES FOR ABSENCE
Apologies for absence were received from
Councillor Kate Richardson.
07.207
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 8 OCTOBER 2007
The minutes of the meeting held on 8
October 2007, having been circulated and read, were accepted and signed as a
true record.
07.208
- PUBLIC PARTICIPATION
None
07.209 - TO RECEIVE CITY
COUNCILLORS' COMMENTS - for information only
City Councillor Ian Gillies reported on the
following points:-
· The City Council’s Enforcement Office has
been to look at the developments at Blairgowrie where some trees and vegetation
have been removed. He reports that no
regulations have been contravened.
· Plans for the rising bollard in
· Traffic lights are to be installed at the
junction of
· The paving outside the Co-op will be made
good.
· Before the Ward Committee can decide
whether or not to give money towards a youth shelter it would need to know the
proposed site of the shelter.
· He gave out speed warning signs which can
be put on the sides of wheelie bins.
07.210
-TO RECEIVE THE CLERK'S REPORT
(a) Progress on the provision for parking bicycles by
the shops (Min. 07.188a)
Councillor Watson
said that the Co-op would not be providing a cycle rack on the forecourt
outside its premises.
(b) Progress on replacing the litter bins around the
Green (Min. 07.188b)
Angus Young has
said that the bins will be put in place within the next two weeks.
(c) Progress on new cycle racks on the Green (Min.
07.188c)
The City Council’s blacksmith is working on
the cycle racks and they should be in place soon.
07.211
- FINANCE
(a)
To
receive a financial statement
The Clerk presented a
detailed report showing the actual income and expenditure for the current financial
year for the period to 12 November 2007.
The report reflected the receipts and payments below. The bank balances at 12 November were:
Current Account
£100.00
Business Money Manager
Account £17,216.39
|
(b)
To
agree accounts for payment (net of
VAT); |
|||
|
1034 |
SLCC |
Training
event for Councillors Brydson and Hawkins |
£42.00 |
|
1035 |
Ryland
Horticulture |
Green tree
work |
£395.00 |
|
1036 |
James
Mackman |
Clerk’s
Expenses |
£24.93 |
|
1037 |
Poppleton
Community Trust |
2nd
half of this year’s grant |
£3,750.00 |
|
1038 |
James
Mackman |
Salary –
November and backed-dated pay |
£481.44 |
|
1039 |
Post
Office Ltd |
Tax & NI |
£180.89 |
|
(c)
To receive a report on income
received |
||
|
HM Customs & Revenue |
VAT refund |
£147.05 |
(d) To agree to give the Community Trust the balance of
the monies set aside for it
Following receipt
of a letter from the Trust asking for the 2nd half year’s instalment
of the grant, being £3,750.00, it was agreed that this amount should be paid.
(e) To review the level of the Fidelity Guarantee
insurance
The
Clerk explained that he had received notice from the Mazars, the external
auditors, that the Parish Council’s Fidelity Guarantee insurance should be
increased from £10,000 to £20,000 to take account of the increased level of
precept. It was agreed to defer a
decision until the Councillors had had an opportunity to see the policy
document and ascertain just what the Fidelity Guarantee insurance covers.
(f) To consider the Budget for 2008-09
The Councillors
were asked to think about the figures on the budget sheet they had been
given. A decision on the budget and the
precept for next year will be made at the January meeting and will incorporate
any scheme that they approve.
(g) Agree the annual pay increase as per the National
agreement
The Chairman
explained that the Clerk’s pay and conditions are based on the National
Agreement between the SLCC and NALC. It
was incumbent on the Parish Council to award the newly agreed pay increase of
2.475% back-dated to 1 April. This was
agreed.
(h) To agree the Internal audit review procedure
The Clerk explained that Mazars had
qualified this year’s audit report and said that they had said that the Parish
Council must review its internal audit procedure before the 31 March 2008
year-end. It was agreed that Councillors
Watson, Pannell, Hawkins and the Clerk meet to discuss the internal audit
procedures and report back to the next meeting.
07.212 - TO NOTE CORRESPONDENCE RECEIVED
07.212.1 - The Clerk read or referred to
the following item of correspondence
(a) A letter from residents of Pear Tree Avenue
asking if the Parish Council had a view about tall trees in gardens in Pear Tree
Avenue. The Councillors agreed that this
was not a Parish Council matter and asked the Clerk to advise the residents
that they should seek the advice of the City Council’s arboriculturalist.
(b) The Clerk said that he had received a
questionnaire from the YLCA about double taxation which he would complete and
return.
07.212.2 - It was agreed that the correspondence
received since the October Council meeting, as listed below, be circulated to
the Councillors
(a) Clerk & Councils Direct - November
2007, Issue 54
(b) CPRE - AGM notice
(c) CPRE - Countryside Voice, Autumn 2007
(d) CYC - Emergency planning for Parish
Councils
(e) CYC -
(f) Nether Poppleton Parish Council - Minutes
of 17 September
(g) Thorp Arch Estate - The Archway, Autumn
2007
(h) Yorwaste - Yorworld, Summer 2007
(i)
YRCC -
AGM agenda, Annual Accounts 2006-07
07.213 - TO RECEIVE THE PLANNING COMMITTEE REPORT
(a)
Plans pending and Planning Committee
Comments
Prior to the meeting the
Clerk had circulated the list of plans and comments made by the members of the
Planning Committee on each planning application received. The list is attached as Appendix 1 at the end
of these minutes.
(b)
Councillors' comments
i.
After
a lengthy discussion it was agreed that the Parish Council would object to the
proposal to build a house at the back of Greenthwaite which would have
vehicular access by way of
ii.
It was
agreed that the subject of the way in which the Parish Council considers
planning applications should be considered at the meeting in January.
07.214 - TO CONSIDER ITEMS RELATING TO HIGHWAYS,
FOOTPATHS, LAMPPOSTS & SIGNS
(a)
To consider reports on vandalism
No reports.
(b)
To receive other reports
No reports.
07.215 - TO CONSIDER MATTERS RELATING TO THE VILLAGE
GREENS
(a)
Trees
No report.
(b)
Events
Councillor Watson said that the Remembrance
Day Service on the Green had gone well.
The lack of a police presence this year had not affected the event.
(c)
Car parking - review
No report.
(d)
Maintenance –
i.
To agree repairs
to the pump on the Green
It was agreed that a
quotation from Ken Falkingham of £126.80 for replacing one of the wooden posts
by the pump on the Green be accepted. (Action
Clerk)
ii.
It was
pointed out that the bus shelter on the Green is in urgent need of
cleaning. It was agreed that the City
Council be asked to carry out the cleaning.
(Action Clerk)
iii.
The
bus shelter opposite the Library is also in need of a good clean. As the Parish Council owns the bus shelter it
was agreed that the Clerk should instruct a local window cleaner to carry out
the work. (Action Clerk)
iv. It was pointed out that the concrete plinth
on which the bus shelter on the Green is built is crumbling and that work is
needed to remedy the situation. The City
Council is to be advised. (Action Clerk)
07.216 - TO RECEIVE COMMITTEES' REPRESENTATIVES
REPORTS
(a) Councillor
Hawkins reported on the
AGM of Poppleton Community Trust and pointed out the good level of attendance
compared with a few years ago when people had to be brought into the meeting
from the Community Centre bar to form a quorum. The AGM had a presentation from
Bob Wood on behalf of a development group which is looking at the rejuvenation
of the Centre and this was well received. A Resolution to increase the number
of Village Representatives on the Executive Committee from two to five was
passed and all five positions were then filled which means the Trust now has a
much greater representation from residents of the villages.
(b) The
Clerk reported on the Ward
Committee meeting held on 17 October.
07.217
- TO RECEIVE A REPORT ON VILLAGE POLICING
No report.
07.218
- TO CONSIDER PROGRESS ON THE PROVISION OF A YOUTH SHELTER
A report on the progress on the provision
of a youth shelter, written by Councillor Bradley, was given to all
Councillors. Councillor Bradley addressed
the Councillors and gave information and the background of youth shelters. The Councillors expressed some concerns. However, no site and no design has been
chosen. The village youths are to be invited
to participate in the decision making process.
The Councillors resolved to continue to support the initiative and
agreed that the subject should be moved to the next stage of consultation. Councillor Bradley agreed to write an article
for the forthcoming Newsletter.
07.219 - TO CONSIDER ARTICLES FOR THE
AUTUMN NEWSLETTER
It was agreed that Councillors Kendall,
Robson and Youngman would form an editorial team to compile a Newsletter.
07.220
– ALLOTMENTS
(a)
To consider mending the fence behind the
allotments in
It was agreed that a quotation
for £145.80 from Ken Falkingham for mending the fence between the allotments
and the school be accepted. (Action Clerk)
(b)
To consider the state of the hedge by the
school drive
A request from the school for
trimming back the allotment hedge by the drive to the school was
discussed. It was agreed that the hedge
was a barrier between the path and the allotments and had been in existence for
a long time and that no action be taken on the matter.
07.221
– TO DISCUSS THE FUTURE OF THE VILLAGE’S SALT BINS
There are five salt bins in
07.222 – TO DISCUSS THE IMPLICATIONS OF THE SECRETARY
OF STATE’S NEW AUTHORITY TO APPOINT KEY PEOPLE TO SIT ON PARISH COUNCILS
This was noted.
07.223
- TO NOTE FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillors Attending |
|
19 November |
Police Liaison |
Poppleton Community Centre/ 2.00pm |
Hawkins, Robson, Watson |
07.224
- TO RECEIVE COUNCILLORS' COMMENTS
Councillor Hawkins asked that the subject
of one Parish Council for the whole of Poppleton be on the agenda for the next
meeting.
07.225
- DATE OF NEXT MEETING – 14 JANUARY 2008 AT 7.30PM
The date of the next meeting was agreed as
Monday 14 January 2008 at 7.30pm.
There being no other business the Chairman
closed the meeting at 10.40pm.
CHAIRMAN …………………….. ………………………….2008
James Mackman, Clerk 22a
Telephone 01904 781752 -
Fax 0871 4331325 -
email jmackman@tesco.net