MINUTES
OF THE PARISH COUNCIL MEETING HELD IN ALL SAINTS CHURCH HALL,
PRESENT
|
Councillor Greg Watson (Chairman) Councillor Kathie Brydson Councillor Vivien Crabb Councillor Peter Hawkins Councillor John Pannell Councillor Stuart Robson Councillor Rae Youngman City Councillor Ian Gillies from 9.10pm |
Mr James Mackman (Clerk) |
TO RECEIVE AN ADDRESS FROM CAROLYN VAUGHAN-DOWNES ON
AFFORDABLE HOUSING
Carolyn Vaughn-Downes, the York Rural Housing
Enabler from the YRCC, accompanied by Jane Davies, the Housing Policy Officer
at the YRCC, addressed the meeting.
Councillors Powell and Tomlinson of Nether Poppleton Parish Council were
in attendance for this part of the meeting.
The Councillors took the opportunity to ask questions of Carolyn and
Jane. Below is a summary of the points
covered.
·
The provision of affordable housing is not aimed at
providing new houses for new people to the village but to allow young village
people to stay in the village or allow people to move back to the village
·
Affordable housing covers rented accommodation as
well as house ownership.
·
A housing needs survey could be carried out to
ascertain the housing needs of the village.
·
If a need were established Carolyn would endeavour
to find land.
·
Green Belt rules can be over-ruled for the building
of affordable housing.
·
Housing Associations would be invited to take part.
·
Housing Associations retain the freehold and a share
of the property.
Councillors were
given a YRCC leaflet outlining the ten steps to achieve affordable housing on
rural exception sites.
The Chairman
thanked Carolyn and Jane for their presentation.
07.158 - CO-OPTION AND INTRODUCTION OF NEW
COUNCILLORS
It was
unanimously agreed that Kathie Brydson and Rae Youngman be co-opted on to the
Parish Council. The Chairman welcomed
them to their first meeting. They
introduced themselves to the Councillors present who introduced themselves in
turn.
07.159 - CONFIRMATION OF SIGNING THE DECLARATIONS OF
OFFICE
The Clerk
confirmed that both Councillor Brydson and Councillor Youngman had signed a
Declaration of Office.
07.160
- DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS
None.
07.161
- TO RECEIVE APOLOGIES FOR ABSENCE
Apologies for absence were received from
Councillor Kate Richardson.
07.162
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 9 JULY 2007
The minutes of the meeting held on 9 July
2007, having been circulated and read, were accepted and signed as a true
record.
07.163
- PUBLIC PARTICIPATION
None
07.164
- TO RECEIVE CITY COUNCILLORS' COMMENTS
This agenda item was taken when City
Councillor Ian Gillies arrived at 9.10pm.
Councillor Gillies reported that:-
· There is now an increased police presence
in the village and that he is meeting with Chief Superintendent Spittal every
month.
· The street cleaner is working in the
village with his barrow and brush.
· He has found 14 different types of light
standard in the village. He is
consulting with Paul Thackray of the City Council who is drawing up a lighting
policy for villages.
07.165
- TO RECEIVE THE CLERK'S REPORT
(a) Progress on the provision for parking bicycles by
the shops (Min. 07.142a)
The Chairman reported
that the manager of the Co-op has agreed to the installation of a cycle rack
outside the premises.
(b) Progress on replacing the litter bins around the
Green (Min. 07.142b)
No progress on
this subject.
(c) Progress on Easement (Min. 07.142c)
The easement has
been signed. The Parish Council has
received a cheque for £1,000 which has been banked. A receipted invoice for the third party
expenses has been received.
(d) Progress on new cycle racks on the Green (Min.
07.147d)
Andy Vose, the
City Council’s Cycling Officer, is scheduling the installation of cycle racks
around the city and Poppleton is on the schedule.
07.166
- FINANCE
(a)
To
receive a financial statement
The Clerk
presented a detailed report showing the actual income and expenditure for the
current financial year for the period to 10 September 2007. The report reflected the receipts and
payments below. The bank balances at 10
September were:
Current Account
£400.00
Business Money Manager
Account £18,184.69
|
(b)
To
agree accounts for payment (net of
VAT); |
|||
|
1016 |
YRCC |
Subscription |
£35.00 |
|
1017 |
Poppleton
Community Trust |
First half
year’s grant |
£3,750.00 |
|
1018 |
YLCA |
Councillor
course |
£25.00 |
|
1019 |
James
Mackman |
Clerk’s
salary - August |
£409.43 |
|
1020 |
Post
Office Ltd |
Tax & NI |
£143.73 |
|
1021 |
|
Allotment
water |
£9.97 |
|
1022 |
James
Mackman |
Clerk’s Expenses |
£12.69 |
|
1023 |
James
Mackman |
Clerk’s
salary - September |
£409.65 |
|
1024 |
Post
Office Ltd |
Tax & NI |
£143.51 |
|
1025 |
Baron (Landscape Contractors) Ltd |
Grass cutting |
£270.00 |
|
(c)
To receive a report on income
received |
||
|
City of |
Bus shelter grant 2006-8 |
£529.75 |
|
|
Easement |
£1,000.00 |
|
HSBC |
Bank interest |
£133.24 |
|
H M Customs & Revenue |
VAT refund |
£152.56 |
|
Allianz Cornhill |
Insurance claim for damaged seat |
£160.00 |
(d) To receive and approve the Accounts for the year
ended 31 March 2007
The Clerk
presented the Income and Expenditure Account, the Balance Sheet and the
Supporting Statement for the year ended 31 March 2007. The figures were agreed and the Chairman and
the Clerk signed the accounts.
(e)
To consider Internet banking
It was agreed that the Clerk should
complete the appropriate forms to enable him to transfer money between the
Parish Council’s two bank accounts using the Internet. (Action
Clerk)
(f)
To consider transferring the £100 donation
from the 3rd Poppleton Brownies to the 2nd Poppleton
Brownies
A letter had been received from 2nd
Poppleton Brownies to thank the Parish Council for the donation of £100 to the
3rd Poppleton Brownies but as the two packs had now been amalgamated
please could they have the £100 donation instead. The Councillors agreed to this request.
07.167 - TO NOTE CORRESPONDENCE RECEIVED
07.167.1 - The Clerk read or referred to
the following item of correspondence
(a) A copy of a letter that the City
Council had sent to residents in the
(b) Correspondence from npower asking for
payment of £513.13 for the use of electricity in the bus shelter on the
Green. The Clerk had reported to npower
on a number of occasions that there was no longer a bus shelter on the Green
and therefore no supply of electricity.
Hopefully npower will accept this and cancel the two invoices they have
sent.
(c) A letter from Poppleton Luncheon Club thanking
the Parish Council for its donation of £50.00 and asking that the amount be
increased to £55.00 next year.
(d) Notice from the City Council of a training
session entitled “Understanding the Revised Code of Conduct” on 31
October. Councillor Hawkins said that he
would attend the session at 10.00am.
(e) A Membership certificate from the YRCC.
07.167.2 - It was agreed that the correspondence
received since the July Council meeting, as listed below, be circulated to the
Councillors
(a) Clerk & Councils Direct - September 2007,
Issue 53
(b) CPRE - Michaelmas Newsletter
2007
(c) CPRE - Fieldwork, Sep 2007
(d) CYC -
(e) CYC - Streets Ahead - July
2007
(f) CYC - Future York Group -
Consultation report
(g) HBC - Consultation on the
Harrogate District Local Development Framework
(h) HBC - Local Development
Framework - Draft
(i)
Local Works - Sustainable Communities Bill – House of Lords
(j) North Bank Forum - Access to
health services in Selby & York
(k) Nether Poppleton Parish Council
- Minutes of 18 June
(l)
Nether Poppleton Parish Council - Minutes of 16 July
(m) NYCC – North Yorkshire Minerals
& Waste Development - site allocations
(n) SLCC - The Clerk, September
2007
(o)
(p) YLCA - White Rose Update,
August 2007
07.168 - TO RECEIVE THE PLANNING COMMITTEE REPORT
(a)
Plans pending and Planning Committee
Comments
Prior to the meeting the
Clerk had circulated the list of plans and comments made by the members of the
Planning Committee on each planning application received.
(b)
Councillors' comments
No comments.
07.169 - TO CONSIDER ITEMS RELATING TO HIGHWAYS,
FOOTPATHS, LAMPPOSTS & SIGNS
(a)
To consider reports on vandalism
No reports.
(b)
To receive other reports
The issue of cars being
parked for a long-term on the verge in
07.170 - TO CONSIDER MATTERS RELATING TO THE VILLAGE
GREENS
(a)
Trees
The work to the trees on the Green has been
carried out by Ryland Horticulture. A
number of dead branches were removed from the tree opposite the White Horse.
(b)
Events
No report
(c)
Car parking - review
The Chairman is setting up a meeting with
the City Engineers to discuss parking issues and will report back to the Parish
Council in due course. (Action Councillor Watson)
(d)
Maintenance
None.
07.171 - TO RECEIVE COMMITTEES' REPRESENTATIVES
REPORTS
Councillor Watson reported on:-
(a) The Police
Liaison meeting held on 20 August. A
number of issues were discussed including the problem with speeding vehicles
over the whole area
(b) The Rural
West York Ward Team meeting on 21 August when the bids were discussed and
decisions taken as to which projects would be carried to the next stage.
07.172
- TO RECEIVE A REPORT ON VILLAGE POLICING
Special Constable Jerry Holland had
produced a list of incidents in Poppleton which had been reported to the police
during the period from June to August.
The figures exclude all road traffic offences and collisions and only
include incidents where an offence was found to have been committed. There had been eleven incidents in
The Clerk produced a
spreadsheet showing all the monthly figures from August 2006.
07.173 - TO RECEIVE
REPORTS ON A CLAIM FOR TWO EASEMENTS OVER THE GREEN TO LAND ASSOCIATED WITH
BLAIRGOWRIE AND CONSIDER FURTHER ACTION
The Chairman
reported that, after consultation with the solicitors, Burn & Co, a letter
was sent to the Land Registry. The Land
Registry’s response had been considered by Burn & Co who had advised that
there was no point in continuing to protest over the claim for a right of access
over the two entrances on to the land in which Blairgowrie is situated. The fact that the Parish Council owns the
land is not being questioned and does not affect the Parish Council’s right to
take action in the future.
The Councillors
approved the action taken by the Clerk in conjunction with the Chairman with
regards to the communications with Burn and Co and the Land Registry
Councillor
Hawkins reported that he had been looking at documents relating to the
ownership of land on a recent visit to the Public Records Office at
07.174
- TO CONSIDER PROGRESS ON THE PROVISION OF A YOUTH SHELTER
The Clerk reported that Nether Poppleton Parish
Council had agreed in principle to the idea of a youth shelter in the village
and had appointed Councillor Bradley to be the Parish Council’s
representative. The Councillors appointed
Councillor Pannell to be the Upper Poppleton Parish representative and he is to
liaise with Councillor Bradley to see how the project can be taken forward. (Action
Councillor Pannell)
07.175 - TO CONSIDER PARISH
COUNCILLORS PUBLISHED DETAILS
It was agreed that the details currently
published on the All Saints Church Hall notice board and the Parish Council’s
website were acceptable and the Councillors did not wish any more details to be
shown.
07.176 - TO CONSIDER THE IMPLICATIONS/ADVANTAGES OF
PARISH COUNCIL CLUSTERING
Councillor Hawkins said that clustering had
been mentioned at the training course he had attended at Dunnington. He thought it might be a useful method of
dealing with the requests for funding from the Poppleton Community Centre.
07.177
- TO NOTE FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillor Attending |
|
15 September |
Harewood Whin Open
Day |
9.00am to 1.00pm |
All invited |
|
27 September |
Ainsty Group |
Askham Richard Parish Council Hall/ 7.30pm |
Watson, Clerk |
|
17 October |
Ward Committee |
TBA |
All |
|
19 November |
Police Liaison |
To be arranged/ 2.00pm |
Hawkins, Robson , Watson |
07.178
- TO RECEIVE COUNCILLORS' COMMENTS
No comments.
07.179 - DATE OF NEXT MEETING
– 8 OCTOBER 2007 AT 7.30PM
The date of the next meeting was agreed as
Monday 8 October 2007 at 7.30pm.
There being no other business the Chairman
closed the meeting at 10.14pm.
CHAIRMAN …………………….. ………………………….2007
James Mackman, Clerk 22a
Telephone 01904 781752 -
Fax 0871 4331325 -
email jmackman@tesco.net