MINUTES
OF THE PARISH COUNCIL MEETING HELD IN ALL SAINTS CHURCH HALL,
PRESENT
|
Councillor Greg Watson (Chairman) Councillor Vivien Crabb Councillor Peter Hawkins Councillor John Pannell Councillor Kate Richardson |
City Councillor Ian Gillies Mr James Mackman (Clerk) |
The Chairman welcomed City Councillor Ian
Gillies to the meeting.
07.115
- DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS
There were no declarations.
07.116
- TO RECEIVE APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor
Stuart Robson.
07.117
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 14 MAY 2007
The minutes of the meeting held on 14 May
2007, having been circulated and read, were accepted and signed as a true
record.
07.118
- PUBLIC PARTICIPATION
Harold Pickup addressed the meeting and
gave details of the proposed refurbishment of All Saints Hall and asked for the
Parish Council to give a donation of £2,700 towards the refurbishment. Some of the points that Mr Pickup mentioned
were:-
·
The
provision of necessary additional emergency lighting in the passageway from the
meeting room where the Parish Council holds its meetings, provision of two new
fire doors from the meeting room and improvements to the existing emergency
lighting in the main hall. Also, if funds allow, we would hope to redecorate
the meeting room, renew the flooring and improve the lighting.
·
The
Hall is currently well used by the Church Sunday School, Church Youth Groups
and various Church Meetings. Other major users are Poppleton Players Amateur
Dramatic Society (2 plays per year, 4 nights each play) plus rehearsal time;
Poppleton Arts; Dancing Classes on Mondays and Thursdays for children of all
ages, plus various other users including coffee mornings for RNLI, Cystic
Fibrosis, Inner Wheel and Poppleton Conservatives.
·
In
addition, the Hall is used annually on Poppleton Sports Day for the display of
handicrafts, etc. and in August for the village Flower and Vegetable Show; is a
Polling Station at both Local and General Elections, and is used for the
distribution of travel tokens to Poppleton residents.
·
The
aim is to have the work completed by the Hall’s Centenary Year in 2009 and, as
can be seen from the above, a large number of Poppleton residents will benefit
from the refurbishment of the building.
·
The
All Saints Hall Development Fund has recently received a donation of £10,000
from All Saints Church and the sum of £2,000 from a user of the Hall who wishes
to remain anonymous. It is intended to use this money for the refurbishment of
the toilets (including one for the disabled), provision of disabled access
works to the main entrance and provision of suspended ceiling in the corridor.
07.127 – TO CONSIDER A REQUEST FOR A
DONATION OF £2,700 TOWARDS THE ALL SAINTS CHURCH HALL DEVELOPMENT FUND
It was agreed that this item be brought
forward in the agenda so that Mr Pickup would be available to answer any
questions.
After discussion it was resolved unanimously
that the Parish Council would donate the sum of £2,700 towards the capital
works at such time as the works have been completed and the appropriate
invoices are presented as proof.
07.119
- TO RECEIVE THE CLERK'S REPORT
(a) Progress on the provision for parking bicycles by
the shops (Min. 07.102a)
The City Council
officer involved in this subject has been on holiday for some time so no
progress was reported.
(b) Progress on replacing the litter bins around the
Green (Min. 07.102e)
The Clerk
reported that the City Council has ordered the six new litter bins for the
Green and that it is expected that they will be installed soon.
(c) Progress on consultation over the proposed beech
tree on Chantry Green (Min.07.102f)
It was agreed
that this subject be removed from the agenda as the consultation will be
carried out in the autumn.
(d) Progress on Easement (Min. 07.102g)
The Council’s
solicitors have received an undertaking that their costs will be covered and
will be sending out the documents for the other party to sign within the next
two days.
(e) Progress on putting up the plaque on the maypole
(Min. 07.104.1d)
Councillors
Watson and Pannell have attached the plaque to the maypole.
(f) Progress on refurbishing some of the village seats
(Min. 07.111)
Ken Falkingham has been asked to refurbish
the seats.
07.120
- FINANCE
(a)
To
receive a financial statement
The Clerk
presented a detailed report showing the actual income and expenditure for the
current financial year for the period to 11 June 2007. The report reflected the receipts and payments
below. The bank balances at 11 June
were:
Current Account
£400.00
Business Money Manager
Account £20,501.69
|
(b)
To
agree accounts for payment (net of
VAT); |
|||
|
995 |
YNET |
Annual
subscription |
£30.00 |
|
996 |
Allianz
Cornhill |
Insurance
premium |
£846.75 |
|
997 |
|
Allotment
water |
£6.30 |
|
998 |
James
Mackman |
Expenses |
£15.17 |
|
999 |
Post
Office Ltd |
Tax & NI |
£143.73 |
|
1000 |
James
Mackman |
Clerk’s
salary - June |
£409.43 |
|
1001 |
Baron Landscape Contractors |
Grass cutting
– May |
£370.00 |
|
1002 |
Baron
Landscape Contractors |
Grass cutting
- April |
£135.00 |
|
(c)
To receive a report on income
received |
||
|
City of |
First half-years precept |
£8,000.00 |
|
Allotment holders |
Annual allotment rents |
£135.00 |
|
NEDL |
Wayleave |
£11.50 |
|
HMCE |
VAT refund |
£385.29 |
(d) To consider donations for the year
It was agreed
that the following donations be made during the current financial year:- £100
to 1st Poppleton Scouts, £100 to 2nd Poppleton Guides,
£100 to 3rd Poppleton Brownies, £50 to Poppleton Luncheon Club, £150
to All Saints Church towards grass cutting in the churchyard, £50 to Martin
House and £100 to St Leonard's Hospice.
07.121 - TO NOTE CORRESPONDENCE RECEIVED
07.121.1 - The Clerk read or referred to the following
item of correspondence
(a) Notification from the City Council of a
Development Control seminar on 16 June – Councillor Crabb agreed to attend.
(b) A letter from the City Council regarding
the ownership of a piece of land to which Councillor Pannell supplied details.
(c) Notification from the City Council of new
replacement staggered junction warning signs for both inward and outbound
directions on the A59 at the above location. There is a problem of collisions
involving right turning vehicles from
(d) Two invoices for an unmetered supply of
electricity to the bus shelter on the Green which no longer belongs to the
Parish Council. The Clerk reported that
he had written an appropriate response.
(e) A guide to members of the new Code of
Conduct which was given to each Parish Councillor present.
(f) An invitation to the CPRE’s forthcoming
visit to Askham Bog.
07.121.2 - It was agreed that the correspondence
received since the May Council meeting, as listed below, be circulated to the
Councillors
CPRE-Fieldwork, June 2007
(a) Nether Poppleton Parish Council
- Minutes of the meeting on 16 April
(b) North Yorkshire Criminal
Justice Board -
(c) YRCC - Guide to Planning for
Parish Councils
07.129 – TO DISCUSS THE NEW REGULATIONS REGARDING ROAD
CLOSURES WITH RESPECT TO REMEMBRANCE DAY
It was agreed that this item be brought
forward in the agenda so that Special Constable Jerry Holland could address the
meeting.
Jerry said that the police were no longer
responsible for road closures in non-emergency situations. The City Council now have the responsibility
for road closures. The change was noted.
Jerry said that the Community Police Team
will consider the Remembrance Day Service to be a Community event and that he
would be in attendance.
07.122 - TO RECEIVE THE PLANNING COMMITTEE REPORT
(a)
Plans pending and Planning Committee
Comments
Prior to the meeting the
Clerk had circulated the list of plans and comments made by the members of the
Planning Committee on each planning application received. The list is attached as Appendix 1 at the end
of these minutes.
(b)
Councillors' comments
No comments.
07.123 - TO CONSIDER ITEMS RELATING TO HIGHWAYS,
FOOTPATHS, LAMPPOSTS & SIGNS
(a)
To consider reports on vandalism
No report
(b)
To receive other reports
The dog bin in
07.124 - TO CONSIDER MATTERS RELATING TO THE VILLAGE
GREENS
(a)
Trees
Dave Gregory has been asked to carry out
the work on the trees on the Green. He
has scheduled the work and expects to be carrying out the work towards the
middle of July.
(b)
Events
The Chairman congratulated the organisers
of the Children’s Sports Day event and said that the Green had been left in an
excellent condition. The Clerk was asked
to write a suitable letter to the organisers.
Appreciation was also expressed to the Community Police Team and it was
agreed that the Clerk should write a suitable letter to Chief Superintendent
Spittal.
(c)
Car parking
It was agreed that the Chairman and the
Clerk would discuss the possibilities of a change of parking arrangements on
the Green with the City Council’s Traffic Management Officers and report back
to a subsequent meeting. (Action
Councillor Watson & Clerk)
(d)
Maintenance
i.
Agree to repair
two No Parking signs at a cost of £260.00
It was agreed
that Phil Lunan be asked to repair the two damaged No Parking signs.
ii.
To reconsider the
positioning of a new cycle rack on the Green
With the City Council
Cycling Officer having not yet returned from holiday it was agreed that a
decision would be deferred until the July meeting when it was hoped that
information would be available. (Action
Clerk)
07.125 - TO RECEIVE COMMITTEES' REPRESENTATIVES
REPORTS
(a) Councillor
Robson had circulated a
report of the Joint Police Liaison Group meeting of 21 May prior to the Parish
Council meeting. The main points were:-
i. The police reported a successful visit to
the Community Centre car park on 13th May when they electronically
tagged approximately 140 cycles. The
Community Police vehicle also visited the Poppleton Children’s Sports Day on 28th
May when the Community Policeman was present to answer questions from members
of the public.
The police are trying to maintain a higher
profile to deter any crime although the statistics indicated that crime in the
Poppletons was low. However, the objective was to keep it minimal and to avoid
any hint of complacency.
ii. Councillors expressed concern about
anti-social behaviour, mainly on the Maypole Green, particularly on Friday and
Saturday evenings. The police are well aware of the small number of youths
responsible. If any are caught breaking the law, the police assured the meeting
that they would be prosecuted. The
police will have more foot patrols around the area at appropriate times.
iii. A further issue was concerns about traffic
speeding, particularly along
(b) Councillor
Watson said that he had
been unable to attend the recent YLCA meeting.
07.126
- TO RECEIVE A REPORT ON VILLAGE POLICING
Special Constable Jerry Holland had
produced a list of incidents in Poppleton which had been reported to the police
during the period from April to May. The
figures exclude all road traffic offences and collisions and only include
incidents where an offence was found to have been committed. There had been ten incidents in
The Clerk produced a
spreadsheet showing all the monthly figures from August 2006.
07.127 – TO CONSIDER A REQUEST FOR A
DONATION OF £2,700 TOWARDS THE ALL SAINTS CHURCH HALL DEVELOPMENT FUND
See above.
07.128 – TO AGREE TO PUT “NO SMOKING” SIGNS IN THE BUS SHELTERS
It was agreed
that sticky backed “No Smoking in this bus shelter” be acquired from Smokefree
07.129 – TO DISCUSS THE NEW REGULATIONS REGARDING
ROAD CLOSURES WITH RESPECT TO REMEMBRANCE DAY
See above.
07.130 – TO CONSIDER THE PROCESS FOR CO-OPTING NEW
COUNCILLORS
The Clerk
reported that the 35-day period after an election, during which it was possible
for a Parish Council to co-opt new Councillors, expires on 26 June. He will put up the statutory notice
advertising the current vacancies. If no
by-election is called the Parish Council will be again in a position to
co-opt. It was agreed that the Parish
Council would consider written applications for co-option at the appropriate
Parish Council meeting.
07.131 – TO CONSIDER PRODUCING A SUMMER NEWSLETTER
It was agreed that the Parish Council would
not produce a summer newsletter but aim to produce a newsletter in the autumn.
07.132
- TO NOTE FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillor Attending |
|
21 June |
Community Centre Executive |
Poppleton Community Centre/ 7.00pm |
Pannell (as an observer) |
|
4 July |
Ward Committee |
Poppleton Community Centre/ 7.00pm |
All |
07.133
- TO RECEIVE COUNCILLORS' COMMENTS
No comments.
07.134
- TO RECEIVE CITY COUNCILLORS' COMMENTS
Councillor Gillies said that:-
· For the next year the new administration of
the City Council will require that any idea put forward will need two-party
support before it can be progressed.
· He will attend future Parish Council
meetings in Poppleton.
· He was proposing that No Waiting signs be
put along
07.135
- DATE OF NEXT MEETING - 9 JULY 2007
The date of the next meeting was agreed as
Monday 9 July 2007 at 7.00pm. The
earlier start is to give Paul Bisson time to address the Parish Council on the
Poppleton Community Rail Nursery.
There being no other business the Chairman
closed the meeting at 9.45pm.
CHAIRMAN …………………….. ………………………….2007
James Mackman, Clerk 22a
Telephone 01904 781752 -
Fax 0871 4331325 -
email jmackman@tesco.net