MINUTES
OF THE PARISH COUNCIL MEETING HELD IN ALL SAINTS CHURCH HALL,
PRESENT
|
Councillor Greg Watson (Chairman) Councillor Vivien Crabb Councillor Peter Hawkins Councillor John Pannell Councillor Kate Richardson Councillor Stuart Robson |
Mr James Mackman (Clerk) |
07.093
- ELECTION OF CHAIRMAN
Councillor John Pannell in the chair asked
for nominations for chairman for the forthcoming year. Councillor Greg Watson was proposed and
seconded and unanimously elected as Chairman.
Councillor Watson thanked the Councillors for the honour of electing
him. He thanked the Councillors from the
previous Council for their hard work over the years.
07.094
- TO RECEIVE THE CHAIRMAN'S DECLARATION OF OFFICE
Councillor Watson signed the Declaration.
07.095
- CO-OPTION OF NEW COUNCILLORS
Peter Hawkins and Kate Richardson were
co-opted on to the Parish Council. The
Chairman said that the Parish Council should have a plan as to how it should
proceed to co-opt the three Councillors it needs to fill its quota of nine
Councillors. It was resolved that the
Chairman and the Clerk should present a suggested way forward to the June
meeting. (Action Chairman & Clerk)
07.096
- TO CONFIRM DECLARATIONS OF OFFICE
The Clerk
confirmed that all the Councillors present had signed their respective
Declarations of Office.
07.097
- DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS
There were no declarations.
07.098
- TO RECEIVE APOLOGIES FOR ABSENCE
All Councillors being present there were no
apologies.
07.099
- ANNUAL APPOINTMENTS
|
OFFICE |
COUNCILLORS |
|
Vice-Chairman |
Pannell |
|
Joint Emergency Committee |
It was agreed that as this Committee had
not met for many years that it would be discontinued |
|
General Purposes Committee |
A quorum of three |
|
Planning Committee |
Richardson, Robson, Crabb, Hawkins |
|
Ainsty
Group of Parishes Representatives |
Richardson, Pannell |
|
Cycle/Footpath Parish Links |
To delete |
|
Neighbourhood Watch Co-ordinator |
No-one at the moment |
|
Poppleton Community Trust Observers |
Pannell |
|
Poppleton Youth Action Group |
|
|
Ward
Committee Representatives |
Watson, Pannell |
|
YNET |
Councillor Watson agreed that he would
look at this organisation and report back |
|
|
Watson |
|
|
It was thought that this organisation had
been disbanded |
|
|
The Clerk is to write to the School to
ask if it needs a representative from the Parish Council |
|
Police Liaison Group |
Robson, Watson, Hawkins |
|
Poppleton Railway Nursery |
Robson |
07.100
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 2 APRIL 2007
The minutes of the meeting held on 2 April
2007, having been circulated and read, were accepted and signed as a true
record.
07.101
- PUBLIC PARTICIPATION
None.
07.102
- TO RECEIVE THE CLERK'S REPORT
(a)
Progress on the provision for parking
bicycles by the shops (Min. 07.076b)
The Clerk reported that the City Council
Cycling Officer had had no response from the Co-op regarding the possibility of
providing a cycle rack on its forecourt.
It was agreed that the subject of having a cycle rack on the Green would
be an item on the June agenda.
(b)
Progress on the provision of a car parking
space for the disabled in the White Horse car park (Min. 07.076c)
The Clerk referred to a letter from the
City Council which reads “This tends to be quite a lengthy process and normally
done on an annual basis to keep the significant legal costs down. I've not got
a date for when this area will be reviewed, but I do know that there is likely
to be at least one objection so there is no guarantee that the request will go
forward”. This led to the Councillors
agreeing that the subject of reviewing parking facilities on the Green should
be a subject on the June meeting agenda.
(c)
Progress on the replacement of the missing
seat in the bus shelter on the Green (Min. 07.076d)
The missing seat has been replaced.
(d)
Progress on the leaning sign on the Green
(Min. 07.076e)
The sign has been fixed in an upright
position.
(e)
Progress on replacing the litter bins
around the Green (Min. 07.076h)
Since the Councillors
met Andy Williams, the City Council's Street Environment Officer, on 21
February and looked at the provision of litter bins round the Green Mr Williams
has been on long-tern sick leave. The
bins have not been replaced and the Clerk was directed to pursue the City
Council to ensure that the bins are replaced as soon as possible, especially
the bin from the corner of
(f)
Progress on consultation over the proposed
beech tree on Chantry Green
(Min.07.076i)
It was agreed that there would be a
consultation before the tree planting season begins in November.
(g)
Progress on Easement (Min. 07.076k)
This is progressing and it is expected that
documents will be exchanged in the near future.
07.103
- FINANCE
(a)
To
receive a financial statement
The Clerk
presented a detailed report showing the actual income and expenditure for the
current financial year for the period to 14 May 2007. The report reflected the receipts and
payments below. The bank balances at 14
May were:
Current Account
£400.00
Business Money Manager
Account £22,548.06
|
(b)
To
agree accounts for payment (net of
VAT); |
|||
|
989 |
James
Mackman |
Clerk’s
salary – April |
£409.65 |
|
990 |
Post
Office Ltd |
Tax & NI |
£143.51 |
|
991 |
James
Mackman |
Clerk’s
salary – May |
£409.43 |
|
992 |
Post
Office Ltd |
Tax & NI |
£143.73 |
|
993 |
YLCA |
Annual
subscription |
£397.00 |
|
994 |
James
Mackman |
Clerk’s
expenses – April & May |
£28.44 |
|
(c)
To receive a report on income
received |
||
|
City of |
First half-years precept |
£8,000.00 |
|
Allotment holders |
Annual allotment rents |
£135.00 |
|
NEDL |
Wayleave |
£11.50 |
|
HMCE |
VAT refund |
£385.29 |
(d)
To sign the Annual Return
The Councillors
considered the questions in the Annual Governance Statement of the Annual Return. It was agreed that the Parish Council
response to the questions was “Yes” except for point 6 which says “we have
maintained throughout the year an adequate and effective system of internal
audit of the council’s accounting records and control systems and carried out a
review of its effectiveness”. This is a
new condition and the Parish Council did not carry this out during the year
ended 31 March 2007. It was agreed that
point 6 would be considered and implemented as soon as possible. The Clerk gave an explanation of the figures
in the Statement of Accounts. It was
agreed that the Chairman and the Clerk should sign Sections 1 and 2 on the
Annual Return.
(e)
To sign a new bank mandate
It was agreed that with a change of
Chairman, the loss of three Councillors and the co-option of a new Councillor
that a new mandate be signed. All the
Councillors signed a new mandate.
(f)
To consider a grant of £2,700 to All Saints
Hall Development Committee
A letter from the All Saints Hall Development
Committee asking for a donation of £2,700 towards the Development Fund was
considered. The request had been made as
the Parish Council had reserved that sum as third party funder towards the
grant that the committee had applied for from WREN. As the grant application had failed the
Committee were asking for a donation from the Parish Council. It was agreed that the new application
related to circumstances that had changed since the original application was
approved and that a representative of the Committee be asked to address the
June meeting. (Action Clerk)
(g)
To consider the subscriptions for the
current financial year
It was resolved that the Parish Council
would subscribe to the following organisations in the forthcoming year. YRCC, YLCA, YNET, SLCC and CPRE.
(h)
To consider renewing the insurance policy
with Allianz Cornhill - £846.75
The Councillors considered the schedule of
assets produced by the Clerk as well as the other items of insurance. It was resolved that the premium be paid.
07.104 - TO NOTE CORRESPONDENCE RECEIVED
07.104.1 - The Clerk read or referred to the following
item of correspondence
(a) A quotation from Phil Lunan for repairing
two No Parking signs. To be discussed at
the June meeting
(b) A letter from Quentin Macdonald saying that
he would like to be considered for co-option to the Parish Council
(c) SLCC - Regional Conference notification
(d) A plaque from Yorventure to be attached to
the maypole. Councillor Pannell agreed
to fix the plaque to the maypole so that it faces the bus shelter and is high
enough up not to be vandalised but not too high so that it can’t be read. (Action
Councillor Pannell)
07.104.2 - It was agreed that the correspondence
received since the April Council meeting, as listed below, be circulated to the
Councillors
(a) Clerk & Councils Direct - May 2007,
Issue 51
(b) CPRE – North Yorkshire Branch report April
2007
(c)
Nether
Poppleton Parish Council - Minutes of 19 March
(d)
North Yorkshire
Criminal Justice Board -
(e)
SLCC -
The Clerk, May 2007
(f)
Y&NY
PFA - The Playing Field - Spring 2007
07.105
- TO RECEIVE THE PLANNING COMMITTEE REPORT
(a)
Plans pending and Planning Committee
Comments
Prior to the meeting the
Clerk had circulated the list of plans and comments made by the members of the
Planning Committee on each planning application received.
(b)
Councillors' comments
It was reported that the
dentist on the Green would like to renovate the front of his surgery. The City Council’s Conservation Officer has
no objections and neither had the Parish Councillors.
07.106 - TO CONSIDER ITEMS RELATING TO HIGHWAYS,
FOOTPATHS, LAMPPOSTS & SIGNS
(a)
To consider reports on vandalism
It was reported that following disturbances
on the Green there has been a heavier police presence the last two weekends.
(b)
To receive other reports
No reports.
07.107 - TO CONSIDER MATTERS RELATING TO THE VILLAGE
GREENS
(a)
Trees
It was agreed that the quotation of £395
from Ryland Horticulture Ltd for work on a lime tree, a silver birch and two
cherry trees on the Green be accepted. (Action Clerk)
(b)
Events
None.
(c)
Car parking
No report other than in item 07.102b above.
(d)
Maintenance
07.108 - TO RECEIVE COMMITTEES' REPRESENTATIVES
REPORTS
Councillor Robson tabled a
detailed report on the Poppleton Community Railway Nursery (PCRN). It was agreed that Paul Bisson, the PCRN
secretary, be asked to address the Parish Council at the July meeting. (Action Clerk)
07.109
- TO RECEIVE A REPORT ON VILLAGE POLICING
Special Constable Jerry Holland had
produced a list of incidents in Poppleton which had been reported to the police
during the period from March to April.
The figures exclude all road traffic offences and collisions and only
include incidents where an offence was found to have been committed. There had been eight incidents in
The Clerk produced a
spreadsheet showing all the monthly figures from August 2006.
It was reported that
the mobile police van had recently been to the Community Centre. The police marked about one hundred bicycles
with microchips.
It was also noted
that there had been police foot patrols over the last two weekends.
07.110
– TO ADOPT THE STANDARD BOARD’S MODEL CODE OF CONDUCT FOR PARISH AND TOWN
COUNCILS 2007 INCLUDING PARAGRAPH 12
The Clerk explained that the new Model Code
of Conduct came into operation on 3 May.
It covers all branches of Government, not just Parish Councils. Paragraph 12 does not apply to Parish
Councils unless it is specifically adopted.
This paragraph relates to prejudicial interests and gives Councillors
the same rights as residents to be heard on a subject. It was resolved that the Parish Council
adopts the Standard Board’s Model Code of Conduct for Parish and Town Councils
including the whole of paragraph 12 of the Code.
07.111
- TO AGREE TO REFURBISH SOME OF THE VILLAGE SEATS
It was resolved to accept Ken Falkingham’s
quote of £480 for the refurbishment of ten of the Parish Councils seats. (Action
Clerk)
07.112
- TO NOTE FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillor Attending |
|
21 May |
Police Liaison |
Poppleton Community Centre/ 2.00pm |
Robson, Hawkins, Watson |
|
7 June |
YLCA |
William House/ 7.30pm |
Watson |
07.113
- TO RECEIVE COUNCILLORS' COMMENTS
No comments.
07.114 - DATE OF NEXT MEETING
- 11 JUNE 2007
The date of the next meeting was agreed as Monday 11
June 2007 at 7.30pm.
There being no other business the Chairman
closed the meeting at 10.31pm.
CHAIRMAN …………………….. ………………………….2007
James Mackman, Clerk 22a
Telephone 01904 781752 -
Fax 0871 4331325 -
email jmackman@tesco.net