MINUTES OF THE PARISH COUNCIL MEETING HELD IN ALL
SAINTS CHURCH HALL,
PRESENT
|
Councillor John
Pannell (Chairman) Councillor
Richard Bramall Councillor
Vivien Crabb Councillor Ted
Kendall Councillor
Stuart Robson |
Mr James
Mackman (Clerk) |
07.072 - DECLARATION OF INTEREST ON ANY MATTERS OF
BUSINESS
There were no
declarations.
07.073 - TO RECEIVE APOLOGIES FOR ABSENCE
No apologies for
absence were received.
07.074 - TO APPROVE THE MINUTES OF THE MEETING HELD
ON 12 MARCH 2007
The minutes of
the meeting held on 12 March 2007, having been circulated and read, were
accepted and signed as a true record.
07.075 - PUBLIC PARTICIPATION
None.
07.076 - TO RECEIVE THE CLERK'S REPORT
(a) Progress on painting the Maypole (Min. 07.054a)
The maypole has
been painted. The Yorventure grant of
£1,070 has been received and banked.
(b) Progress on the provision for parking bicycles by
the shops (Min. 07.054b)
No progress. (Action
Clerk)
(c) Progress on the provision of a car parking space for
the disabled in the White Horse car park (Min. 07.054c)
No progress. (Action
Clerk)
(d) Progress on the replacement of the missing seat in
the bus shelter on the Green (Min. 07.054d)
No visible
progress though the Clerk has been told that the repair has been authorised by
the City Council. (Action Clerk)
(e)
Progress on the
leaning sign on the Green (Min. 07.054e)
No progress. The Councillors expressed their dismay that
the sign has still not been straightened.
(Action Clerk)
(f)
Progress on
removing the branches of the tree that fell out of Blairgowrie (Min. 07.54h)
The branches have
been removed from the Parish Council’s verge and have been put over the
boundary and on to Blairgowrie land.
(g)
Progress on the
addition of a plaque on the “Whittaker seat” (Min. 07.054j)
It was agreed
this matter be left in the hands of the person who proposed the plaque.
(h)
Progress on
replacing the litter bins around the Green (Min. 07.058b)
No progress. (Action Clerk)
(i)
Progress on
consultation over the proposed beech tree on Chantry Green (Min. 07.059ai)
No progress. (Action
Councillor Pannell and Clerk)
(j)
Progress on tree
work on the Green (Min. 07.059aii)
A price for the
work has been requested.
(k)
Progress on
Easement (Min. 07.065)
The legal side of
drawing up the easement is underway. The
Parish Council’s solicitors, Denison Till, are dealing with the matter.
07.077 - FINANCE
(a) To receive a
financial statement
The Clerk
presented a detailed report showing the actual income and expenditure for the financial
year ended 31 March 2007. The report
reflected the receipts and payments below.
The bank balances at 31 March were:
Current Account £1,036.53
Business
Money Manager Account £14,854.06
|
(b) To agree
accounts for payment (net of VAT); |
|||
|
980 |
CPRE |
Subscription |
£27.00 |
|
981 |
Peter Turpin Associates |
Spring Newsletter printing |
£259.00 |
|
982 |
Sam Dickson |
Chantry Green tree removal |
£400.00 |
|
983 |
Woods of |
Maypole painting |
£1,320.00 |
|
984 |
City of |
Half share of demolishing the old bus shelter |
£250.00 |
|
985 |
J |
Mole removal for the year |
£50.00 |
|
986 |
James Mackman |
Expenses |
£122.53 |
|
(c) To receive a report on
income received |
||
|
Yorventure |
Maypole painting grant |
£1,070.00 |
07.078 - TO NOTE
CORRESPONDENCE RECEIVED
07.078.1 - The Clerk read or referred to
the following item of correspondence
(a) A letter from the City Council
giving five days notice of felling a tree at Ebor House
(b) Travel concessions posters
from the City Council which had been put on the village notice boards
(c) A questionnaire from Yorventure
on their handling of the maypole grant claim
07.078.2 - It was agreed that the correspondence
received since the March Parish Council meeting, as listed below, be circulated
to the Councillors
(a) Leaflets from the City Council
about entitlement to Council Tax Benefit
(b) Nether Poppleton Parish Council
- Minutes of 19 February
(c) NYCC – a booklet on the Rights
of Way Improvement Plan for
(d) Sutcliffe Play - PlayBack,
Spring 2007
(e) Yorkshire & Humber
Assembly - Assembly Digest, Issue 5 - March 2007
07.079 - TO RECEIVE THE PLANNING COMMITTEE REPORT
(a) Plans pending and Planning Committee Comments
Prior
to the meeting the Clerk had circulated the list of plans and comments made by
the members of the Planning Committee on each planning application
received. The list is attached as
Appendix 1 at the end of these minutes.
(b) Councillors' comments
No
comments.
07.080 - TO CONSIDER ITEMS
RELATING TO HIGHWAYS, FOOTPATHS, LAMPPOSTS & SIGNS
(a) To consider reports on vandalism
No reports.
(b) To receive other reports
No reports
07.081 - TO CONSIDER MATTERS RELATING TO THE VILLAGE
GREENS
(a)
Trees
No report.
(b) Events
It was agreed
that the churches could use the Green for sound equipment at the Joint
Pentecost Service on 27 May. (Action Clerk)
(c) Car parking
No report.
(d) Maintenance
i. To receive a report on clearing the debris from the
Lord Collingwood/Church car park
The Chairman
thanked Councillor Crabb and her husband for their work in clearing the debris
from the Lord Collingwood car park.
There is only a small amount of debris remaining. It was agreed that the gulley in the car park
should be cleaned out.
07.082 - TO RECEIVE
COMMITTEES' REPRESENTATIVES REPORTS
Councillor
Kendall reported on the
Community Centre Trust Executive Committee on 27 March 2007.
1. There seems to be good progress on the work
towards persuading the City Council to reduce the rent to be charged for the
Community Centre site. The eventual aim is for the rent to be at a peppercorn
level. Cllr Quentin Macdonald has been very supportive and the attached letter
from Quentin explains the desired outcome.
2. The new Centre Manager, Sarah Pattie, was
introduced at the meeting, and we said a grateful farewell to Paul Stamp.
3. The revised arrangement for cleaning the
Centre seems to be working well and the contract for the new cleaners will be
formally written and signed shortly.
4. The Treasurer explained that he was
rationalising the whole process of the consumption and accounting for energy
usage in the Centre. It needs careful checking and control and the likely
outcome will be a reduction in costs.
5. The asset register for the Centre is close
to completion and an explanation was given on the methods used in its
preparation and the way in which it can conveniently be maintained.
6. The bookings for the Centre continue to
improve with particular emphasis on training days that promise to be high
earners.
7. A Centre Open Day will be held on 7 May
when the first 200 Club draw will take place. The initial uptake of 200 Club
tickets has been very promising.
8. The so called “Three Wise Men” (who are
volunteers with the task of looking at fund raising and suitable uses for
funding available for Centre improvement) have been active and their work
should soon produce tangible results.
07.083 - TO RECEIVE A PROGRESS REPORT FROM THE
PARISH PLAN WORKING GROUP
Councillor Kendall reported that, despite
the efforts of himself and Nether Poppleton Parish Councillor David Tomlinson,
there was insufficient support from residents to establish a working group to
undertake the production of a Parish Plan.
It was agreed not to pursue this subject for the time being.
07.084 - TO RECEIVE A REPORT ON VILLAGE POLICING
Special Constable Jerry Holland had
produced a list of incidents in Poppleton which had been reported to the police
during the period from February to March.
The figures
exclude all road traffic offences and collisions and only include incidents
where an offence was found to have been committed. There had been twelve incidents in
The Clerk produced a
spreadsheet showing all the monthly figures from August 2006.
07.085 - TO REVIEW THE OPEN DAY
The Clerk
reported that the Open Day had been disappointing as far as creating interest
in being a Parish Councillor was concerned.
A questionnaire given to each of the eleven local organisations taking
part had produced favourable responses which may be looked at in the future.
07.086 - TO CONSIDER THE INTRODUCTION OF AN ALCOHOL
FREE ZONE ON THE GREEN
This subject was
given a good airing. The question of what
area should be considered for inclusion in an Alcohol Free Zone was discussed. Should it be restricted to the Green or should
it include the whole village? It was
agreed that the Clerk should investigate Alcohol Free Zones and present the
results to a future meeting. (Action Clerk)
07.087 - TO AGREE TO REFURBISH SOME OF THE VILLAGE
SEATS
The Clerk used
his laptop computer to show recent photographs of all the village sheets. It was agreed that quotations should be
obtained for refurbishing nine of the seats.
(Action Clerk)
07.088 – TO NOTE THE RESPONSES FROM THE SPRING NEWSLETTER
All five
responses from the Spring Newsletter, having been circulated prior to the
meeting, were discussed and suitable replies agreed. (Action
Clerk)
07.089 - TO NOTE FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillor Attending |
|
3 May |
Parish Council Election |
|
|
|
21 May |
Police Liaison |
Poppleton
Community Centre/ 2.00pm |
Robson |
07.090 - TO RECEIVE COUNCILLORS' COMMENTS
None.
07.091 - TO RECEIVE CITY COUNCILLORS' COMMENTS
None.
07.092
- DATE OF NEXT MEETING - 14 MAY 2007
The date of the next meeting
was agreed as Monday 14 May 2007 at 7.30pm.
There being no
other business the Chairman closed the meeting at 10.08pm.
CHAIRMAN
…………………….. ………………………….2007
James Mackman,
Clerk 22a
Telephone 01904 781752 -
Fax 0871 4331325 -
email jmackman@tesco.net