MINUTES OF THE PARISH COUNCIL MEETING HELD IN ALL
SAINTS CHURCH HALL,
PRESENT
|
Councillor John
Pannell (Chairman) Councillor
Richard Bramall Councillor
Vivien Crabb Councillor Ted
Kendall Councillor Kate
Richardson Councillor
Stuart Robson |
Two members of
the public Mr James
Mackman (Clerk) |
07.021 – TO ELECT A CHAIRMAN
The Clerk told
the Councillors that Anne Hook had sent a letter in which she gave her resignation
from the Parish Council and therefore the Chairmanship. A new Chairman would have to be elected
before business could be started. It was
agreed unanimously that Councillor Pannell be appointed Chairman for this and
the next two meetings.
07.022 - TO RECEIVE THE CHAIRMAN'S DECLARATION OF
OFFICE
Councillor
Pannell signed the Declaration of Office.
07.023 - DECLARATION OF INTEREST ON ANY MATTERS OF
BUSINESS
There were no
declarations.
07.024 - TO RECEIVE APOLOGIES FOR ABSENCE
All Councillors
being present there were no apologies for absence.
07.025 - TO APPROVE THE MINUTES OF THE MEETING HELD
ON 8 JANUARY 2007
The minutes of
the meeting held on 8 January 2007, having been circulated and read, were
accepted, after an amendment had been made to minute 07.008e, and signed as a
true record.
07.026 - PUBLIC PARTICIPATION
None.
07.027 - TO RECEIVE THE CLERK'S REPORT
(a) Progress on the Maypole grant claim (Min. 07.005b)
The date for
repainting has been agreed with the painter as the last week in February and
the first week in March.
(b) Progress on the provision for parking bicycles by
the shops (Min. 07.005c)
Andy Voase, the
City Council’s Cycling Officer, has written to the Co-op regarding cycle
provision but has not yet received a reply.
(c)
Progress on the
provision of a car parking space for the disabled in the White Horse car park
(Min. 07.005f)
The Clerk
reported having been in contact with the City Council regarding the legal
requirements for having a parking space allocated and marked for disabled
drivers. The proposal would have to be
advertised and, assuming that there were no objections, the bay would be
painted and an appropriate sign erected on the Green. The Councillors agreed that the City Council
should proceed to take the necessary steps to have one parking bay suitably
marked. (Action Clerk)
(d) Progress on replacing the broken panes of glass in
the Phone box (Min. 07.009ai)
All panes of
glass have been replaced.
(e) Progress on the replacement of the missing seat in
the bus shelter on the Green (Min. 07.009aii)
The seat has not
yet been replaced. The City Council,
which now owns the bus shelter, has been reminded twice that the seat is
missing. (Action Clerk)
(f) Progress on repairs to the Coronation seat on
Chantry Green (Min. 07.010.d)
The
seat has been repaired.
07.028 - FINANCE
(a) To receive a
financial statement
The Clerk
presented a detailed report showing the actual income and expenditure for the
current financial year for the period to 12 February 2007. The report reflected the receipts and
payments below. The bank balances at 12 February
were:
Current Account £400.00
Business
Money Manager Account £17,984.72
|
(b) To agree
accounts for payment (net of VAT); |
|||
|
968 |
Poppleton Community Trust |
Donation |
£4,000.00 |
|
969 |
Baron Landscape |
Grass cutting - October |
£270.00 |
|
970 |
James Mackman |
Net salary - February |
£407.78 |
|
971 |
Inland Revenue |
Income Tax & National Insurance |
£47.30 |
|
972 |
Ryland Horticulture |
Clearing Chantry Green tree limb |
£70.00 |
|
973 |
James Mackman |
Clerks’ expenses and |
£53.22 |
|
|
|
SLCC subscription |
£60.01 |
|
(c) To receive a report on
income received |
||
|
City of |
Grass cutting allowance |
£1,682.87 |
|
HM Revenue & Customs |
VAT refund |
£124.75 |
|
Nether Poppleton Parish Council |
Contribution towards stationery costs |
£41.88 |
07.029 - TO NOTE
CORRESPONDENCE RECEIVED
07.029.1 - The
Clerk read or referred to the following items of correspondence
(a)
A letter of resignation from Anne Hook
(b)
A tree inspection report from Ryland Horticulture outlining various
problems with trees on the Green. It was
agreed that the report would be discussed at the next meeting
(c)
A request for an allotment. The
Clerk had informed the applicant that he had been put on the waiting list. There are currently two people on the waiting
list.
07.029.2 - It was
agreed that the correspondence received since the January Parish Council
meeting, as listed below, be circulated to the Councillors
(a)
40twenty Design-Parish Council website creation
(b)
Communities & Local Government - Revised Code of Conduct
(c)
CYC - Draft Supplementary Planning Guidance on Sustainable Design &
Construction
(d)
Local Works - Sustainable Communities Bill, 2nd reading
(e)
NALC - Review of the
(f)
(g)
PMP Consultancy – Open Space Sport & Recreation Study details
(h)
Poppleton Ward Residents Association - Minutes of 31 January
(i)
Y&NY PFA - The Playing Field, Winter 2006-07
(j)
YCVS - Various papers
(k)
YOPF – Newsletter, January 2007
07.030 - TO RECEIVE THE
PLANNING COMMITTEE REPORT
(a) Plans pending and Planning Committee Comments
Prior
to the meeting the Clerk had circulated the list of plans and comments made by
the members of the Planning Committee on each planning application
received. The list is attached as
Appendix 1 at the end of these minutes.
(b) Councillors' comments
No
comments.
(a) To appoint another member to the Planning Committee?
It
was agreed that no action would be taken until after the elections in May.
07.031 - TO CONSIDER ITEMS
RELATING TO HIGHWAYS, FOOTPATHS, LAMPPOSTS & SIGNS
(a) To consider reports on vandalism
i.
A discussion on vandalism highlighted the importance
of the public reporting any incidence of vandalism to the police so that an
incident number is given. This action
will help the police highlight problem areas.
ii.
The litter bin at the corner of
(b) To discuss the CYC response re the litter bin near
the Post Office
It was agreed
that a meeting between the Councillors and Andy Williams, the City Council's
Street Environment Officer, be arranged for 10.00am on Wednesday 21 February. (Action Clerk).
(c) To receive other reports
i.
The sign on the Green is leaning at an angle and is
to be reported to the City Council. (Action
Clerk)
ii.
The white background of the
07.032 - TO CONSIDER MATTERS RELATING TO THE VILLAGE
GREENS
(a) Trees
i.
To agree to the
complete removal of the remaining part of the lime tree on Chantry Green
The Councillors
considered three quotations for removing the remains of the lime tree. It was agreed that the quotation from Sam
Dickson, the Tree Fella, be accepted.
ii.
To agree to
replace the lime tree on Chantry Green
It was agreed
that the felled lime tree should be replaced with a beech tree for which three
quotations are to be sought. The quotation
is to include appropriate fencing for the tree. (Action Clerk)
iii.
It was noted that the branches of the tree that fell
out of Blairgowrie are still piled up on the Parish Council’s verge in
(b)
Events
It was agreed
that Poppleton Children's Sports Day could be held on the Green on 28 May.
(c)
Car parking
No report
(d)
Maintenance
To discuss the installation of posts on the pavement
in front of the White Horse and Co-op
After
discussion it was resolved that no action would be taken with regards to this
subject.
07.033 - TO RECEIVE
COMMITTEES' REPRESENTATIVES REPORTS
No reports.
07.034 - TO RECEIVE A PROGRESS REPORT FROM THE
PARISH PLAN WORKING GROUP
No report.
07.035 - TO RECEIVE A REPORT ON VILLAGE POLICING
There was no report from the police but Councillor
Robson tabled a report by himself and Sergeant Andy Haigh on the meeting with
North Yorkshire Police on 22 January. Items
on the report related to role and personalities, Police support, current crime,
self help and practical auto crime precautions and a list of contacts.
07.036 - TO REVIEW PROGRESS ON THE FORTHCOMING OPEN
DAY
The Clerk
reported that the number of organisations that had booked a table at the
forthcoming Open Day was disappointing but that he hoped there would be a full
complement on the day.
07.037 - TO DISCUSS SUGGESTIONS FOR THE NEXT
NEWSLETTER
The Clerk gave
Anne Hook’s Newsletter file to Councillor Kendall who agreed to take on the
production of the Spring Newsletter. (Action
Councillor Kendall)
07.038 – TO DISCUSS PROGRESS ON ESTABLISHING
OWNERSHIP OF THE OLD COAL YARD AT POPPLETON STATION
The Clerk
reported having received a communication from Network Rail’s Community
Relations Advisor saying that although the old coal yard is owned by Network
Rail it is leased to Jarvis. A contact
at Jarvis was named. It was agreed that
Jarvis should be asked if they would consider giving up the land for a car
park. (Action Clerk)
07.039 - TO AGREE TO FUND ATTENDANCE AT THE YRCC
REGIONAL CONFERENCE
It was agreed
that no action be taken on this subject.
07.040 – TO AGREE THE CLERK’S ATTENDANCE AT THE
ELECTIONS SEMINAR AT SELBY ON 19 MARCH
It was agreed
that the Clerk should attend the course at a cost of £5.00 plus travelling
expenses. (Action Clerk)
07.041
– TO DISCUSS THE PARISH COUNCIL’S RESPONSE TO THE CITY COUNCIL’S STANCE ON THE
COMMUNITY CENTRE AND THE PLAYING FIELD
This subject was
given a good airing. It was mentioned
that Poppleton Parish Councils had given well over £100,000 to the Community
Centre over the years. From 1989 to 1996
the Parish Councils were Joint Custodial Trustees of the Community Trust. The Clerk had written a letter to the City
Council pointing out that the recent contribution the Parish Council had made
to the Trust was a case of double taxation.
Two responses from City Council Officers disagreed with this analysis of
the payment. The Councillors expressed
their extreme concern about the fact that, with the withdrawal of City Council
funding, double taxation was needed to keep the Community Centre financially
viable. Councillor Kendall said that
some of the comments in the City Councils email were incorrect. It was agreed that all the correspondence
should be sent to the Community Trust’s Chairman, Secretary and Treasurer. It was agreed that the Clerk should write to
the City Council and express the Parish Council’s concerns as outlined above. (Action Clerk)
07.042 – TO CONSIDER ENTERING THE
It was agreed
that no action be taken on this subject.
07.043 – TO CONSIDER COUNCILLORS’ ATTENDANCE AT THE
“IN THE CHAIR” TRAINING SERIES
It was agreed
that no Councillor would attend.
07.044 – TO CONSIDER HAVING A NEW PLAQUE ON THE
“WHITTAKER” SEAT
The Councillors considered
a request from Suzanne McDowell whose grandparents’ names are carved on the
seat at the corner of
07.045 – TO CONSIDER ORGANISING A “LITTER PICK”
The City Council
had advised that there is to be a litter pick on 31 March and asked if Upper
Poppleton Parish Council would wish to be involved. It was agreed that no action would be taken on
this subject.
07.046 - TO NOTE FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillor
Attending |
|
13 February |
Poppleton Community Trust Executive |
Poppleton
Community Centre/ 7.30pm |
|
|
28 February |
Ward Committee |
Askham Bryan
Village Hall/ 7.30pm |
All |
|
12 March |
Police Liaison |
Poppleton
Community Centre/ 2.00pm |
Bramall,
Kendall, Robson |
07.047 - TO RECEIVE COUNCILLORS' COMMENTS
Councillor Richardson reported that a fence was
leaning over the footpath between the Library and Bankside Close. (Action Clerk)
07.048 - TO RECEIVE CITY COUNCILLORS' COMMENTS
None.
07.049
- DATE OF NEXT MEETING -
The date of the next meeting
was agreed as Monday 12 March 2007 at 7.30pm.
There being no
other business the Chairman closed the meeting at 10.12pm.
CHAIRMAN
…………………….. ………………………….2007
James Mackman,
Clerk 22a
Telephone 01904 781752 -
Fax 0871 4331325 -
email jmackman@tesco.net