MINUTES OF THE PARISH COUNCIL MEETING
HELD IN ALL SAINTS CHURCH HALL,
AT 7.30PM ON MONDAY 8 JANUARY 2007
PRESENT
|
Councillor Anne
Hook (Chairman) Councillor
Richard Bramall Councillor
Vivien Crabb Councillor Ted
Kendall Councillor John
Pannell Councillor
Stuart Robson Mr James
Mackman (Clerk) |
City Councillor
G Bradley Mr R J Clark Mr D Doggett Mr H A Pickup Mr J D G
Thompson Mr D M
Tomlinson |
07.001 - DECLARATION OF INTEREST ON ANY MATTERS OF
BUSINESS
There were no
declarations.
07.002 - TO RECEIVE APOLOGIES FOR ABSENCE
Apologies for
absence were received from Councillor Kate Richardson.
07.003 - TO APPROVE THE MINUTES OF THE MEETING HELD
ON 20 NOVEMBER 2006
The minutes of
the meeting held on 20 November 2006, having been circulated and read, were
accepted and signed as a true record.
07.004 - PUBLIC PARTICIPATION
None.
07.005 - TO RECEIVE THE CLERK'S REPORT
(a) Progress on the Maypole grant claim (Min. 06.214b)
Yorventure have
been advised that the maypole is to be painted in the spring. They say that the work must be completed
before the end of March or the grant claim will fail. The Clerk agreed to confirm this with the
painter. (Action Clerk).
(b) Progress on clearing the vegetation in front of the
"
Since the
November meeting the beech leaves have disappeared from the hedge and all of the
sign is visible from many yards away.
The situation will be reviewed when the new leaves appear in the spring.
(c) Progress on the provision for parking bicycles by
the shops (Min. 06.214e)
No report.
(d) Progress on the mending of the seat opposite the bus
shelter (Min. 06.214g)
The seat has been
mended. Ken Falkingham replaced the top
rail in which W H Higginbottom’s name had been carved. A plaque has been screwed to the new top
rail.
(e) Progress on the mending of the Selby seat on the
Green (Min. 06.218a)
The seat has been
mended and put back on the Green
(f) Progress on the provision of a car parking space for
the disabled in the White Horse car park (Min. 06.219c)
The City Council
has been notified of the site of the proposed parking bay.
(g) Progress on cleaning the bus shelter on the Green
(Min. 06.222)
As a general rule
the City Council does not clean bus shelters.
It is understood that the City Council is looking at the possibility of
cleaning the bus shelter on the Green.
07.006 - FINANCE
(a) To receive a
financial statement
The Clerk
presented a detailed report showing the actual income and expenditure for the
current financial year for the period to 8 January 2007. The report reflected the receipts and
payments below. The bank balances at 8
January were:
Current Account £400.00
Business Money Manager Account £21,146.27
|
(b) To agree
accounts for payment (net of VAT); |
|||
|
956 |
James Mackman |
Net salary - December |
£408.00 |
|
957 |
Inland Revenue |
Income Tax & National Insurance |
£147.08 |
|
958 |
City of |
Chantry Green tree removal |
£150.00 |
|
959 |
|
Allotment water |
£5.87 |
|
960 |
Ken Falkingham |
Seat repairs and painting pumps |
£627.82 |
|
961 |
City of |
Three skate boarding sessions |
£465.00 |
|
962 |
Poppleton Community Trust |
Joint meeting room hire |
£16.00 |
|
963 |
James Mackman |
Net salary - January |
£407.78 |
|
964 |
Inland Revenue |
Income Tax & National Insurance |
£47.30 |
|
965 |
James Mackman |
Clerks’ expenses |
£59.23 |
|
(c) To receive a report on
income received |
||
|
HSBC |
Interest |
£124.68 |
(d) To discuss a request for funding from the trustees
of All Saints Church Hall
The All Saints
Hall Development Committee has made an application to Waste Recycling
Environmental Ltd for a grant of £24,663 for refurbishing the Hall. A condition of the grant is that a third
party has to contribute the sum equivalent to 11% of the sum requested. The Committee has written to ask the Parish
Council to be the third party. It was
resolved that the Parish Council would fund up to £2,700 depending on the size
of the grant obtained. £1,000 would come
from the Capital Reserve, the balance from revenue.
(e) To discuss a request from the Poppleton Community
Trust for funding in the next financial year
A joint, public meeting had been held with
Nether Poppleton Parish Council, to discuss the funding of the Community Trust.
The City of
(f) To agree the budget for 2007-08 and set the precept
The Clerk had circulated a proposed budget
prior to the meeting. The Councillors
considered the budget item by item and several alterations were made. After discussion the revised budget was
agreed and it was resolved that the precept be set at £16,000 for the financial
year 2007-08. The Chairman and Clerk
signed the appropriate City Council request form. The agreed budget is attached to these
minutes.
07.007 - TO NOTE
CORRESPONDENCE RECEIVED
07.007.1 - The
Clerk read or referred to the following items of correspondence
(a) A letter from Anthony R
Forshaw asking for bollards to be placed on the pavement in the car park by the
White Horse. It was agreed that this
subject be included on the agenda for the February meeting
(b) A letter from the City Council
advising that the City Council’s Executive Members for City Strategy and
Advisory Panel had agreed, at the meeting held on 11 December 2006, to withdraw
the proposal for waiting restrictions in Station Road.
(c) A letter from Jim Fitzpatrick,
the Parliamentary Under Secretary of State for Employment Relations and Postal
Services at the Department of Trade and Industry, in response to the Parish
Council’s letter about the future of rural Post Offices.
07.007.2 - It was
agreed that the correspondence received since the November Parish Council
meeting, as listed below, be circulated to the Councillors
(a) CE Electric
(b) Clerk & Councils Direct - Issue
49, January 2007
(c) CPRE - Fieldwork, December
2006
(d) CYC - Civil Contingencies Act
2004
(e) Local Works - Update
(f)
(g) Nether Poppleton Parish Council
- Minutes of 16 October
(h) NYCC - Mineral Waste &
Planning - CD update
(i) Poppleton Ward Residents Association
- Minutes of 19 October
(j) The Clerk - January 2007 - Vol
37, No. 1
(k) YCVS - Voluntary Voice etc
(l) YRCC - Country Air, Winter
2006
07.008 - TO RECEIVE THE
PLANNING COMMITTEE REPORT
(a) Plans pending and Planning Committee Comments
Prior
to the meeting the Clerk had circulated the list of plans and comments made by
the members of the Planning Committee on each planning application
received. The list is attached as
Appendix 1 at the end of these minutes.
(b) Councillors' comments
No
comments.
07.009 - TO CONSIDER ITEMS
RELATING TO HIGHWAYS, FOOTPATHS, LAMPPOSTS & SIGNS
(a) To consider reports on vandalism
i.
It was reported that more panes of glass in the
Phone box on the Green have been broken. (Action
Clerk).
ii.
The missing seat in the bus shelter on the Green has
still not been replaced. (Action Clerk).
(b) To discuss the CYC response re the litter bin near
the Post Office
A meeting between the working group of Councillors and Andy Williams,
the City Council's (Street Environment Officer) has yet to be arranged. (Action Clerk).
(c) To receive other reports
None.
07.010 - TO CONSIDER MATTERS RELATING TO THE VILLAGE
GREENS
(a) Trees
i) To
confirm payment of a City Council invoice for £150 for clearing a Chantry Green
tree off the road.
On 6 December a large branch had broken off
the lime tree on Chantry Green. A
resident had reported this to the City Council which arranged for the tree to
be removed from the footpath. Subsequently
the Parish Council, as owner of the tree, was sent a bill for £150 for removing
the tree. This had been paid and the
Councillors approved payment.
ii) To
agree to the removal of the remaining fallen branches of the tree on Chantry
Green
Many of the branches of the lime tree had
been removed by residents for use in wood turning etc. There remains once extremely thick part of
the fallen branch which no resident is able to remove. It was agreed to accept
a quotation of £70 from Ryland Horticulture to remove the remnants of the lime
tree.
(b) Events
None.
(c) Car parking
No report.
(d)
Maintenance
- To agree repairs costing £43.68 to the
Coronation seat on Chantry Green
The falling lime tree on Chantry Green had
damaged the Coronation seat. Ken
Falkingham had quoted the sum of £43.68 to mend and restore the seat. It was agreed to accept this quotation.
07.011 - TO RECEIVE
COMMITTEES' REPRESENTATIVES REPORTS
(a) Councillor Robson referred to an email received from Poppleton Community Nursery.
(b) Councillor Pannell reported on the Rural West
Ward Team meeting he attended on 5 December.
(c)
Councillor Kendall reported on the Community Centre Trust
Executive Committee that he attended as the Parish Council’s observer on 19
December 2007. The agenda items were
almost all routine business matters concerning the running and maintenance of
the Centre. The following are noteworthy:
i.
The
Community Trust is still awaiting formal handover of management control of the
Youth Centre from the CYC. The contract has not yet been presented for
signature.
ii.
The
Trust plans to launch a “200 Club” in furtherance of its fund raising efforts.
This should commence at Easter time.
iii.
The
Executive Committee were most encouraged with the public attendance at the
recent joint Parish Council meeting held at the Community Centre to discuss the
formal request for support funding from both the Parish Councils. Although the meeting was essentially an
informal one, there was almost total agreement from those present for the
Parish Councils to offer financial support to enable the Community Centre to
continue operation for the benefit of villagers.
07.012 - TO RECEIVE A PROGRESS REPORT FROM THE
PARISH PLAN WORKING GROUP
Councillor Kendall reported that only three
of the expected ten residents who had expressed an interest in helping with a
Parish Plan attended the meeting held at the Community Centre on 27 November
and that only one of these was prepared to be involved. It was agreed that a final attempt to form a
working group will be made at the Children’s Sports Day in spring. (Action Cllr
07.013 - TO RECEIVE A REPORT ON VILLAGE POLICING
Special Constable
Jerry Holland had produced a list of incidents in Poppleton which had been
reported to the police in the 40 days to 31 December. There had been twenty incidents in
07.014 - TO REVIEW PROGRESS ON THE FORTHCOMING OPEN
DAY
The Clerk
reported that he had booked the Methodist Church Hall for the Open Day to be
held on Saturday 24 March 2007. He had
obtained a list of local groups using the Community Centre and was in the
process of speaking to each contact person with the aim of producing a
preliminary list of groups wanting to take space at the Open Day. It was agreed that the Parish Council would
pay for the hire of the Hall and for teas and coffees to be provided on the
Open Day.
07.015 - TO DISCUSS THE SUGGESTIONS RECEIVED FROM
THE SUMMER NEWSLETTER
Suggestions had
been received from seven residents.
These were examined and suitable replies were agreed. (Action Clerk)
07.016 - TO DISCUSS SUGGESTIONS FOR THE NEXT
NEWSLETTER
Councillor Hook
will put the Newsletter together.
Councillor Robson said that he would write articles about the Poppleton Community
Nursery and policing.
07.017 - TO NOTE FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillor Attending |
|
22 January |
Neighbourhood Policing |
Community Centre/
2.00pm |
Bramall, Kendall, Robson |
|
13 February |
Poppleton Community Trust Exec. |
Community Centre/
2.00pm |
|
|
28 February |
Ward
Committee |
Askham Bryan
Village Hall/ 7.30pm |
All |
07.018 - TO RECEIVE COUNCILLORS' COMMENTS
Councillor Kendall asked that the subject of
the City Council’s attitude to the financing of the Community Centre be
included on the agenda for the February meeting.
07.019 - TO RECEIVE CITY COUNCILLORS' COMMENTS
None.
07.020
- DATE OF NEXT MEETING -
The date of the next meeting
was agreed as Monday 12 February 2007 at 7.30pm.
There being no
other business the Chairman closed the meeting at 9.44pm.
CHAIRMAN
…………………….. ………………………….2007
James Mackman,
Clerk 22a
Telephone 01904 781752 -
Fax 0871 4331325 -
email jmackman@tesco.net