MINUTES OF THE PARISH COUNCIL MEETING
HELD IN ALL SAINTS CHURCH HALL,
AT 7.30PM ON MONDAY 13 NOVEMBER 2006
PRESENT
|
Councillor Anne
Hook (Chairman) Councillor
Richard Bramall Councillor
Vivien Crabb Councillor Ted
Kendall Councillor John
Pannell Councillor
Stuart Robson |
Mr R J Clark Mr H A Pickup Mr J D G
Thompson Mr D M
Tomlinson Mr James
Mackman (Clerk) |
06.208 - CO-OPTION AND INTRODUCTION OF NEW
COUNCILLOR
There was no new
Councillor.
06.209 - CONFIRMATION OF SIGNING THE DECLARATION OF
OFFICE
There was no one
to sign a declaration.
06.210 - DECLARATION OF INTEREST ON ANY MATTERS OF
BUSINESS
There were no
declarations.
06.211 - TO RECEIVE APOLOGIES FOR ABSENCE
Apologies for
absence were received from Councillor Kate Richardson.
06.212 - TO APPROVE THE MINUTES OF THE MEETING HELD
ON 9 OCTOBER 2006
The minutes of
the meeting held on 9 October 2006, having been circulated and read, were
accepted and signed as a true record.
06.213 - PUBLIC PARTICIPATION
Harold Pickup,
church warden and trustee of All Saints Church Hall addressed the Parish
Councillors and gave the following information:
·
The Hall will be 100 years old in 2009.
·
A new heating system has been installed in the Hall
being paid for from the Hall's own funds.
·
The areas by the side of and in front of the Hall
have been cleared of vegetation and tidied up.
A grant of £300 towards this had been received from the Ward Committee.
·
The Ward Committee has been asked for a grant of
£7,000 to be used to install a disabled access ramp.
·
The toilets need to be refurbished
·
The kitchen and office are to be remodelled
·
Electrical works need to be carried out to meet
legal requirements
·
114 new chairs are to be bought
·
The cost of the works is estimated to be £61,000
Mr Pickup pointed
out that the Parish Council has use of the Reading Room for no charge. He asked that the Parish Council consider
making an annual donation towards the cost of heating and giving a grant to the
Hall over the next two years.
06.214 - TO RECEIVE THE CLERK'S REPORT
(a) Progress on the portfolio (Min. 06.192a)
No
progress.
(b) Progress on the Maypole grant claim (Min. 06.192b)
It was agreed
that Woods of York, Decorators, be asked not to paint the maypole until the
spring of 2007. (Action Clerk).
(c) Progress on clearing the vegetation in front of the
"
The Clerk
reported that the hedge had been trimmed and that the sign was visible from at
least ten metres away. It was agreed
that the hedge should be cut so that the hedge is visible from 50 metres away
and the Clerk was asked to write to the owners of the adjacent house and ask
them to take appropriate action. (Action
Clerk).
(d) Confirmation of the purchase of a UPS (Uninterrupted
Power Supply) for the Clerk's computer (Min. 06.192d)
The UPS has been
bought.
(e) Progress on the provision for parking bicycles by
the shops (Min. 06.192ei)
The Clerk
reported having visited various locations in the village with the City
Council's Cycling Officer, Andy Vose.
Further to his visit Mr Vose was arranging for better cycle parking
provision at the railway station, talking with the Olde Forge Surgery about
better cycle parking at the surgery and had talked to Paul Stamp, the Community
Centre manager, about cycle parking provision there. He had also agreed to write to the Co-op to
ask that provision for cycle parking be made on the Co-op forecourt.
(f) Progress on the Summer Newsletter (Min. 06.192f)
The Newsletter
has been distributed.
(g) Progress on the mending of the seat opposite the bus
shelter (Min. 06.196a)
Ken Falkingham
will be taking the seat for repair in the next few days.
06.215 - FINANCE
(a) To receive a
financial statement
The Clerk
presented a detailed report showing the actual income and expenditure for the
current financial year for the period to 13 November 2006. The report reflected the receipts and
payments below. The bank balances at 13
November were:
Current Account £400.00
Business Money Manager Account £23,353.26
|
(b) To agree
accounts for payment (net of VAT); |
|||
|
949 |
Baron Landscape |
Grass cutting September |
£135.00 |
|
951 |
Peter Turpin Associates |
Summer Newsletter |
£259.00 |
|
952 |
Linda Cariss |
Internal audit fee |
£75.00 |
|
953 |
James Mackman |
Clerk's expenses |
£120.17 |
|
954 |
James Mackman |
Net salary - November |
£407.78 |
|
955 |
Inland Revenue |
Income Tax & National Insurance |
£147.30 |
|
(c) To receive a report on
income received |
||
|
H M Customs & Revenue |
VAT refund |
£118.79 |
(d) To discuss a request from the Poppleton Community
Trust for funding in the next financial year
It
was agreed that a Joint meeting with the Nether Poppleton Parish Councillors be
arranged within the next few weeks when the request could be discussed in an
informal manner. A decision on the
request would be deferred until the January Parish Council meeting.
06.216 - TO NOTE
CORRESPONDENCE RECEIVED
It was agreed that the correspondence received
since the October Parish Council meeting, as listed below, be circulated to the
Councillors
(a)
Clerk &
Councils Direct - November 2006, Issue 48
(b)
CPRE - Countryside
Voice, Autumn 2006
(c)
CPRE - Natural
Collection, Winter 2006
(d)
CYC-Andy Williams
- bin response
(e)
CYC-Waiting
restrictions - copy letters
(f)
Nether Poppleton
Parish Council, Minutes of 18 September
(g)
Poppleton Ward
Residents Association - Minutes of 27 September
(h)
YCVS - AGM notice
(i)
YCVS - Report
& Accounts for 2005-06
(j)
YCVS -
(k)
YRCC-Annual Report
2005-2006 etc
06.217 - TO RECEIVE THE
PLANNING COMMITTEE REPORT
(a) Plans pending and Planning Committee Comments
Prior
to the meeting the Clerk had circulated the list of plans and comments made by
the members of the Planning Committee on each planning application
received. The list is attached as
Appendix 1 at the end of these minutes.
(b) Councillors' comments
No
comments.
06.218 - TO CONSIDER ITEMS
RELATING TO HIGHWAYS, FOOTPATHS, LAMPPOSTS & SIGNS
(a) To consider reports on vandalism
The Selby seat on
the Green had been badly damaged on Mischief Night. It had been removed to save further
damage. It was agreed that Ken
Falkingham be asked to repair the damage and an insurance claim made for
recompense of the cost if the repair, less the £75 excess as per the insurance
policy. (Action Clerk).
One of the seats
in the bus shelter on the Green had been smashed off. Notices had been removed from the notice
board in
(b) To discuss the CYC response re the litter bin near
the Post Office
It was agreed that Councillors Bramall, Kendall and Robson meet with
Andy Williams, the City Council's (Street Environment Officer), to look at
provision of litter bins in the village. (Action
Clerk).
(c) To receive other reports
i.
The Clerk reported having advised the City Council
that the sign on the A59, opposite
ii.
Cyclists are riding without lights in the evening
and at night.
06.219 - TO CONSIDER MATTERS
RELATING TO THE VILLAGE GREENS
(a) Trees
It was agreed
that Ryland Horticulture be asked to look at the trees on the Green with a view
of reporting on any remedial work which may be needed. (Action Clerk).
(b) Events
None.
(c) Car parking for the disabled - White Horse car park
It was agreed
that the City Council be asked to mark a parking bay specifically for use by
disabled drivers. (Action Clerk).
(d) Maintenance - To discuss the signage on the Green
outside the Lord Collingwood
The
signs outside the Lord Collingwood appear only temporarily. It was agreed that the City Council Planning
Department be asked if such temporary signs are permissible. (Action
Clerk).
06.220 - TO RECEIVE COMMITTEES'
REPRESENTATIVES REPORTS
Councillor Kendall reported on the Poppleton
Community Trust Executive Committee meeting held on 7 November 2006. Items
discussed included:
a.
Facility bookings have increased by £1,200 over the
same period last year. This is due in the most part to the marketing activities
of the Centre Manager. Over 40 groups now use the Centre on a regular or
occasional basis. Taking over the management of the Youth Centre should also
mean increased booking opportunities for additional income.
b. The contract for the transfer of management
of the Youth Centre from the City of York Council (CYC) to the Trust has yet to
be produced by the CYC for signature and this is causing concern since it
precludes further booking possibilities by the Centre Manager and it causes
logistical problems in the running of the Centre.
c. The success in turning the Community Centre
financial situation from distinct loss to potential profit and the historical
association of both Parish Councils with the financing of the Centre has
prompted the Chairman to write to both Parish Councils to ask for some
financial commitment to the long term future of the Centre.
d.
There was discussion concerning the possibility of
purchasing the land, on which the Community Centre facility stands, from the
CYC. It is probable that the CYC might sell the land at a reasonable rate and
this action would ensure that land use would always remain in the hands of the
village. The CYC grant (now being reduced to zero) has effectively ceased and although
rates charged are probably to be reduced to a peppercorn rent, there is no
guarantee that this situation will remain static.
06.221 - TO RECEIVE A PROGRESS REPORT FROM THE
PARISH PLAN WORKING GROUP
Councillor
Kendall reported that a room at the Community Centre has been booked for 27
November when the residents who may form the Working Group will meet. Also attending the meeting will be Jo Buffey
from the Yorkshire Rural Community Council.
06.222 - TO DISCUSS BUS SHELTER CLEANING
It was agreed
that the City Council be asked to clean the bus shelter. (Action Clerk).
06.223 - TO DISCUSS THE MINUTES OF THE POPPLETON
NURSERY MEETING OF 5 OCTOBER
Councillor Robson
expressed disappointment that the minutes of this meeting didn't refer to the
possibility of using some of the land at the Nursery as an extension to the car
park at the station. It was agreed that
the area at the other side of
06.224 - TO RECEIVE A REPORT ON VILLAGE POLICING
Special Constable
Jerry Holland had produced a list of incidents in Poppleton which had been
reported to the police in the 31 days to 15 October. There had been nine incidents in
Following the
visit of the mobile police station on Saturday 14th October it is hoped to
arrange to bring it to Poppleton on a monthly basis.
It was agreed
that the report to future meetings should show the current and previous months'
incidents so that the trend can be seen.
06.225 - TO APPOINT MEMBERS OF A WORKING GROUP FOR
THE OPEN DAY
Councillors
Bramall, Kendall and Pannell agreed to be members of the Working Group. It was agreed that the first meeting should
be on the evening of the Joint Parish Council meeting that is being arranged.
06.226 - TO AGREE TO SUPPORT THE COUNTRYSIDE
It was agreed
that the Clerk should write a letter to Jim Fitzpatrick, the Parliamentary
Under Secretary of State for Employment Relations and Postal Services at the
Department of Trade and Industry, to tell him of the Parish Council's support
for rural Post Offices and especially the Post Office in
06.227 - TO AGREE TO SUPPORT "
It was agreed that
the Parish Council would support the Competition but that it would be up to the
allotment holders to complete the appropriate application form. (Action Clerk).
06.228 - TO DISCUSS SUGGESTIONS FOR THE NEXT
NEWSLETTER
It was agreed
that there would be no Autumn Newsletter.
The next Newsletter will contain articles about vandalism, cycle lights,
the Poppleton Nursery, the Police reports, the Parish Plan and the Open Day.
06.229 - TO NOTE FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillor
Attending |
|
27 November |
Police
Liaison |
Community
Centre/ 2.00pm |
|
|
27 November |
Parish
Plan Working Group |
Community
Centre/ 7.00pm |
|
|
5 December |
Rural
West Ward Team |
Guildhall/
9.30am |
Pannell |
|
11 December |
Joint
Parish Council |
Community
Centre/ 7.30pm |
All |
06.230 - TO RECEIVE COUNCILLORS' COMMENTS
Councillor Robson mentioned that he had had
complaints about the surface of the footpath between the White Horse and
Brackenhills. Councillors drew attention
to the fact that the Parish Council had failed to establish the ownership of
the footpath.
06.231 - TO RECEIVE CITY COUNCILLORS' COMMENTS
None.
06.232
- DATE OF NEXT MEETING -
The date of the next meeting
was agreed as Monday 8 January 2007 at 7.30pm.
There being no
other business the Chairman closed the meeting at 9.40pm.
CHAIRMAN
…………………….. ………………………….2007
James Mackman,
Clerk 22a
Telephone 01904 781752 -
Fax 0871 4331325 -
email jmackman@tesco.net