Minutes of the meeting of UPPER POPPLETON PARISH COUNCIL held on Monday 11 October 2004 at 7.00pm in All Saints Church Hall, Upper Poppleton, York.

Neil Hildreth addressed the Councillors on subjects relating to the opening of the Co-op and incidents on the Green.

There were no declarations of interest.

Apologies for absence were received from Councillors Hook, Reese, Richardson, Tomlinson and Watson.

The minutes of the previous meeting having been circulated and read were accepted and signed as a true record.

1. Reinstatement of the Green where it has been damaged by McAlpines (Min. 04.127a)

No action has yet been taken by Baron Landscape.

2. Brackenhills/The Green snicket (Min. 04.127b)

One reply is still outstanding.

1. Financial Report

The Clerk presented a detailed report showing the actual income and expenditure for the year for the period to 11 October 2004. The report reflected the receipts and payments below. The bank balances at 11 October were:

Current Account £100.00

Business Money Manager Account £19,526.52

1. Ainsty Group of Parishes, Agenda for 21 October
2. CYC, Karen Long - Station Road indentations update
3. CYC, Making Space for Water
4. CYC, Youth Service meeting notice - Councillor Kirby-Brown to attend
5. defra, Clean Neighbourhoods advice
6. Denison Till, Chantrys land ownership enquiry
7. npower business, notice of change of supplier for bus shelter electricity
8. Poppleton Ward Residents Association, Minutes of 25 August
9. Susan Wright, Green tree pruning request - Chairman and Clerk to cut back growth
10. YLCA, Notice of Standards Board visit - no Councillor will attend
11. York Open Planning Forum, Newsletter October 2004

1. Martin House, Christmas Leaflet 2004
2. Mayfair Group Response, September report
3. A Fair Grant for York
4. Yorkshire & Humberside County Training Partnership, Quality Council booklets

Prior to the meeting the Clerk had circulated the list of plans and comments made by the members of the Planning Committee on each planning application received.

Under the recently introduced City Council's delegation scheme objections to planning applications by Parish Councils do not necessarily go to City Councillors. Councillor Hopton asked that any plan objected to by the Parish Council should be notified to one of the City Councillors so that they are made aware of the parish Council's decision.

1. Vandalism

Vandalism to the phone box on the Green was reported. After discussion the Councillors directed the Clerk to write to BT to ask for the usage figure for the phone box so that the Councillors can decide whether or not to support the continued presence of the box.

2. Other reports

1. More fly tipping in Newlands Lane was reported. The City Council is to be informed.
2. The level of fines for dropping litter was discussed. It was agreed that the Parish Council should ask Andy Williams for his opinion that the City Council and Parish Council should split fines on a 50:50 basis.
3. The incidence of speeding cars was discussed. The Clerk was directed to ask PC Fickling if he had used a speed gun since he undertook training.

1. Trees -

The Clerk read a letter from Mrs Wright who asked if the branches on the tree opposite her house could be cut back. It was agreed that the Chairman and the Clerk would undertake the task.

2. Events

No report

3. Car parking

See agenda item 04.177

4. Maintenance

The "Clive Railton" seat had been removed to prevent the possible injury to any resident who sat on it.

1. Councillor Kirby-Brown reported on the Youth Service Restructuring meeting that he and Councillor Reese had attended on 20 September. It was agreed to put the subject on the November meeting agenda.
2. Councillor Pannell reported on the YLCA York Branch meeting held on 7 October. Councillor Steve Galloway had attended the meeting and he and Councillor Peter Powell had signed the Charter. Councillor Galloway explained why York is short of cash.

Commander Bell's address to the Joint Parish Council meeting was reported. Police resources are concentrated on crime hotspots in York. York itself is a relatively low crime area. The crime figures for Rural West York Ward of which Poppleton is a part are not easily available.

It was agreed that the way forward was to hold a Neighbourhood Watch Awareness Day when the police, Neighbourhood Watch and Mayfair Security would be invited to attend. Councillor Kirby-Brown expressed interest in organising the Day. The Clerk was asked to send details of PC Fickling to Councillor Kirby-Brown who said he would consult with Councillors Hook and Tomlinson.

It was agreed that the City Council's proposal to introduce a 40-mph limit was to be supported. However, the Councillors agreed that the limit should be extended to include all the A59 up to Hodgson Lane.

It was agreed that the Parish Council should investigate what rights it possesses to restrict parking in the car parks on the Green.

Before making a decision on replacing the seat it was agreed that Councillor Gillies ask Mrs Railton if she would like to have another seat installed in place of the "Coronation Seat" which was recently removed.

It was agreed that the Parish Council accept the working group's proposals as amended by Councillor Hopton.

It was agreed that Ken Falkingham be asked to quote for carrying out the repairs outlined in the schedule of the condition of the village seats prepared by Councillor Watson.

Councillor Hopton mentioned that, given that the litter bin by the bus shelter was to remain where it was, two more litter bins would be considered by the Ward Committee.

Councillor Bunyan declared prejudicial interest in this subject and retired from the meeting. The Clerk had sent a letter inviting the Area Manager of the Co-op to the meeting. Unfortunately, owing to a mix up of dates he was unable to attend.

Monday 8 November 2004 at 7.00pm

There being no other business the Chairman closed the meeting at 10.10pm.

………………………….CHAIRMAN

………………………….DATE