Minutes of the meeting of UPPER POPPLETON PARISH COUNCIL held on Monday 12 July 2004 at 7.30pm in All Saints Church Hall, Upper Poppleton, York.

Neil Hildreth addressed the Councillors on several matters.

• He expressed his concern about deliveries, the time that staff arrive and the number of trolleys being used. He said that the City Council hadn't taken some items into consideration when the planning application was made. Councillor Hopton said that the planning application was for an extension to the building, not to the way in which the Co-op would carry out trading.

• Litter in the area is getting worse. It often blows into his garden.

• Vandalism is occurring. The phone box has been damaged. Football is being played near the bus shelter and scooters are causing problems.

Councillor Watson declared an interest in agenda item 04.137 "To discuss the recent opening of the Co-op".

Apologies for absence were received from Councillor Bill Bunyan.

David Webster, the City Council's Senior Transportation & Highway Safety Engineer reported on the meeting of the Executive Member for Planning and Transport and Advisory Panel on 7 July 2004. Two schemes have been proposed for Poppleton.

1. Widening of the footpath in Station Road between Long Ridge Lane and the Station at a cost of £28,000.
2. Improvements to the junction of Long Ridge Lane with Millfield Lane with the aim of making it safer for cyclists at a cost of £10,000.

A reserve list of schemes shows traffic calming measures in Long Ridge Lane consisting of the installation of build-outs to create chicanes to slow down traffic.

The minutes of the previous meeting having been circulated and read were accepted and signed as a true record.

1. Reinstatement of the Green where is has been damaged by McAlpines (Min. 04.108a)

Councillor Watson said that he had tried to contact Philip Baron without success. The Chairman agreed that he would visit Mr Baron at his home in an endeavour to resolve the situation.

2. Brackenhills/The Green snicket (Min. 04.108b)

The Clerk reported having written to the occupiers of the properties. No replies had yet been received.

3. Deed of Easement - Chantry Green (Min. 04.108c)

A cheque for £500 for the granting of the Deed of Easement has been received and banked.

4. Westgarth Deed of Easement (Min. 04.108e)

No news on this subject.

1. Financial Report

The Clerk presented a detailed report showing the actual income and expenditure for the year for the period to 12 July 2004. The report reflected the receipts and payments below. The bank balances at 12 July were:

Current Account £100.68

Business Money Manager Account £15,138.47

2. To considerations donations for the year

It was agreed that donations under Section 137 of the Local Government Act 1972 should be made to the following organisations: Martin House £50, St Leonard's Hospice £50, Poppleton Luncheon Club £50 and 1^st Poppleton Scout Group £50. Further donations may be made during the year as and when requests are received. It was agree to donate £100 to All Saints Church for the upkeep of the churchyard under Section 214 of the Local Government Act 1972.

1. Clerk & Councils Direct - July 2004, Issue 34
2. Countryside Agency - Provisional map
3. CYC - Affordable Housing note
4. CYC - Ward Committee newsletter July 2004
5. Mayfair Group Response - June report
6. Nether Poppleton Parish Council - Minutes of 17 May
7. North Yorkshire Police - Community Brief, Issue 1 - June 2004
8. Poppleton Ward Residents Association - Minutes 26 May

Prior to the meeting the Clerk had circulated the list of plans and comments made by the members of the Planning Committee on each planning application received.

Councillor Pannell said that there had been a few delays in the circulation of planning applications and, to speed the circulation, he would step down from the Planning Committee.

1. Vandalism

The "No Parking" sign on the Green near the dentist's surgery has been damaged. A hole has been pushed through the sign.

Councillor Watson mentioned an email he had sent PC Fickling about youths riding round the village on scooters but not wearing crash helmets. PC Fickling has referred the matter to the police at Tadcaster.

1. Trees -

No report.

2. Events

No report

3. Car parking

No report

Elizabeth Parker had asked if the Parish Councillors would agree to the disposal of the remains of the Coronation Seat that was taken away from Main Street a few years ago. It was agreed that there was no useful purpose in keeping the seat and that it should be disposed of.

The Clerk reported on the proceedings at the Ainsty Group meeting held on 8 July. The main agenda item of concern to Upper Poppleton was that of rural policing and anti-social behaviour among young people. The minutes of the meeting will be circulated in due course.

Councillor Watson reported on his attendance at the Quality Council seminar. He reported that the general feeling of the meeting was a positive attitude to Quality Parish Council status. He said that the main requisite was the need for a qualified Parish Clerk. It was agreed that he and the Clerk would present a paper at the September meeting which would give details of the cost implications of paying for the Clerk to acquire the appropriate qualification.

Councillor Hopton took a photograph of the Parish Councillors. Only Councillor Bunyan was absent.

The Clerk reported having received no response to the letter he sent to Chief Inspector Bell when he asked for details of the crime clear-up statistics. It was agreed that the Clerk should write to the Chief Constable and complain that no acknowledgement for his letter had been received and that the police were not abiding by their commitment to answer correspondence within 10 working days.

Councillor Watson tabled a report regarding traffic and/or speed calming measures for Members' information and future reference and/or consideration.

It was agreed that there were no conditions on trading in the application made by the Co-op. Only planning permission for the extension had been requested.

It was agreed that the Co-op be asked to consider reducing the number of trolleys as it appeared that not many are being used and those that aren't being used are causing an obstruction.

The Clerk was directed to write to the Co-op to express the concerns of the Parish Council on the matters raised by Mr Hildreth.

Councillor Hopton said that she had contacted Andy Williams about the rubbish outside the Co-op. The situation is being monitored and it is likely that fines will be imposed on anyone found dropping litter.

It was agreed to defer this subject until the next meeting.

There were no comments.

Monday 13 September 2004 at 7.30pm

There being no other business the Chairman closed the meeting at 10.53pm.

………………………….CHAIRMAN

………………………….DATE