Minutes of the meeting of UPPER POPPLETON PARISH COUNCIL held on Monday 11 November 2002 at 7.30pm in All Saints Church Hall, Upper Poppleton, York.

Apologies for absence were received from Councillors Mrs P R Gillies and Mrs R Watters.

The meeting was addressed by Brian Park who gave the Councillors a brief history of the Community Centre and concluded by asking for financial assistance towards funding the running costs of the Centre. Mr Park then answered questions put by the Councillors. The Chairman thanked Mr Park for his presentation and Mr Park retired from the meeting.

Having been circulated and read, the minutes were accepted and signed as a true record.

1. Village signs (Min. 01.161b)

The Clerk reported that the holes in the bottom bricks of the signs had been filled in.

2. Turn Engines Off Signs (Min. 02.048ai)

The chairman reported no progress had been made on this subject since the October meeting.

3. Villa Fence (Min. 02.062.2.iii)

The Clerk reported that the height of the fence was part of a recent planning application and that the City Council had given planning permission with several conditions attached, one of which being that the end panel of fencing be reduced to one metre.

4. Manse Land (Min. 02.064e)

The Clerk reported that the Land Registry had written to say that they are unable to find the documents relating to the Parish Council's enquiry and were returning the documents submitted. The Councillors agreed that the Chairman and the Clerk should speak to Dr Jackson about the land on which the Old Forge Surgery had been built in the hope that this may reveal some information about the land next to the manse.

5. Parish Councillor vacancy (Min. 02.137)

No names were put forward as possible co-optees so the subject was deferred until the meeting in January.

6. Freedom of Information Act (Min. 02.144.1c)

No information had been received from the YLCA so discussion on the subject was deferred until the January meeting.

7. CPRE presentation at a public meeting (Min. 02.148)

It was agreed that this subject be discussed at the January meeting but that any date to be arranged would avoid evenings that would be dark and frosty.

1. Financial Report

Prior to the meeting the Clerk had circulated a detailed report showing the actual income and expenditure for the year for the period to 6 November 2002. The report reflected the receipts and payments below. The bank balances at 11 November were:

Current Account £131.05

High Interest Account £10,515.75

Royal British Legion War Memorial Wreath £15.00

3. Accounts paid (net of VAT)

Baron (Landscape Contractors) Grass cutting - September £125.00

Ryland Horticulture Felling the Green lime tree £740.00

HSBC Bank Interest £0.24

Prior to the meeting the Clerk had circulated the list of plans and comments made by the members of the Planning Committee on each planning application received. The list is attached as Appendix 1 at the end of these minutes.

1. It was mentioned that planning application 02/03335/FUL for The Kloof had been refused by the Planning Inspector. The Clerk was asked to check with the City Council and remove the application from the current list if it was found that the plan had been refused
2. It was agreed that Councillor Thompson should go to the City Council's Area Planning meeting to speak about the Parish Council's objection to application reference 02/02790/FUL on the erection of two storey pitched roof rear extension and detached garage at Westholme, The Green by K Homes. The plan shows access over the Green to a proposed garage which faces the Green and this is not permitted under two Acts of Parliament.

It was reported that the Village Design Statement Committee had just finished the draft report. Councillor Tomlinson agreed to provide sufficient photocopies of the document so that each Councillor could send any comments to the Clerk who would then forward them to the Committee.

1. Vandalism

1. It was reported that a large window at the Library had been broken.
2. A stone had been thrown at a window of a house in Long Ridge Lane

There was a discussion on the state of the footpaths in Dikelands Lane and Upper Poppleton in general. The Clerk was deputed to write to the City Council to ask if there were plans to make the footpaths safer.

1. Trees -

1. Replacement of the lime tree on the Green

Councillor Watters agreed to see Dave Gregory to discuss the location and design of the engine on the Green

2. Replacement of ash tree

The Chairman reported that he had now spoken to both residents on this matter. The Councillors agreed that Julian Crabb of Russett House should arrange for the replacement of the existing ash tree with a better specimen.

2. Events

It was agreed that permission should be granted for the erection of the Christmas Tree on the Green. It was also agreed that permission be given for a cross to be erected on the Green in Holy Week 2003.

3. Car parking

No report.

4. Maintenance

1. It was agreed that all three No Parking signs on the Green should be replaced by Mr Lunan at a cost of £320. It was reported that the sign on Chantry Green had been damaged beyond reasonable repair. It was agreed that Mr Lunan should be asked to replace this sign at the same price as agreed for those on the Green.
2. The Clerk was deputed to ask Mr Britton when the fence at Greenthwaites would be reinstated.
3. It was agreed that Ken Falkingham be asked to quote for the cost of repairing the pump at the junction of Main Street with Limegarth.

02.164.1 The Clerk either read or referred to the following correspondence

1. A letter from Julian Crabb expressing concern about the possible demand for access over the Green for a development on Hodgson Lane.
2. A letter from the Poppleton Village Design Group thanking the Parish Council for the donation of £50.
3. A letter from POPSOC expressing hope for a donation in the next financial year.
4. A letter from the City Council regarding the review of risk assessment in light of the forthcoming strikes by the Fire and Rescue Service.
5. An invitation from the CPRE to their AGM at Selby on 20 November.

02.164.2 It was agreed that the remaining correspondence received since the October meeting, as listed below, be circulated to the Councillors

1. Minutes of the Nether Poppleton Parish Council meeting held on 21 October 2002
2. Minutes of the Poppleton Ward Residents Association meeting held on 25 September 2002
3. Mayfair Security report for October 2002
4. Poppleton Moat Fields Management Group - minutes of meeting held on 11 February 2002
5. YNET minutes of the meeting on 29 October 2002
6. YCVS - Voluntary Voice, October 2002
7. YRCC - Country Air, October 2002 and sundry documents
8. CPRE - Countryside Voice - Autumn 2002
9. The Countryside Agency - "Get your community moving" - a step-by-step guide to the Parish Transport Grant
10. City of York Council's Second Annual Progress Report on the Local Transport Plan

1. Councillor Tomlinson had attended the Poppleton Community Trust meeting. The chairman, Brian Park, had agreed to address both Poppleton Parish Councils on the subject of funding.
2. Councillor Thompson reported that a new constitution had been agreed at the York Open Planning Forum
3. Councillor Thompson reported that he had attended the YNET meeting held on 29 October.

Following the address by Brian Park there was discussion about the way forward. It was agreed that the financial information that had been supplied by the Trust was lacking in detail about the running costs of the Community Centre. Councillor Tomlinson agreed to find out more about the running costs and the budget of the Trust. Further discussion was deferred until the January meeting.

It was agreed not to proceed with this idea.

After discussion it was agreed that the Parish Council would accept Plan A but that the Councillors were not happy about having a Park and Ride site in the village. The Clerk was asked to advise the City Council accordingly.

No positive response had been received from the City Council with regards to the Parish Council's offer of selling the six dog bins to the Ward Committee for the sum of £1 each.

It was agreed that the Clerk should attend the above event and that the Parish Council would pay the course fee of £15 and the Clerk's travelling expenses.

Discussion on this subject was deferred until the January meeting.

The Councillors agreed that the note that had been written and circulated by the Clerk should appear on the Parish Council's website.

Asked that a letter be sent to the proprietor of the Post Office expressing the Parish Council's thanks for installing a bench in the Post Office forecourt.

Monday 13 January 2003 at 7.30pm.

There being no other business the Chairman closed the meeting at 10.45pm.

………………………….CHAIRMAN

………………………….DATE

uppc mins 11/02