Minutes of the meeting of UPPER POPPLETON PARISH COUNCIL held on Monday 14 October 2002 at 7.30pm in All Saints Church Hall, Upper Poppleton, York.

Apologies for absence were received from Councillors Mrs K M Richardson and P Tomlinson.

The chairman introduced Mrs Pat Gillies to the meeting and welcomed her as the newly co-opted Councillor. The Clerk confirmed that Mrs Gillies had signed both declarations. There is still one vacancy for a Parish Councillor. It was agreed that Councillors would give some thought to the subject and report back to the November meeting.

Having been circulated and read, the minutes were accepted and signed as a true record.

1. Village signs (Min. 01.161b)

The Clerk again reported having spoken to Geoff Newbold of the City Council who had agreed to render the brickwork/brackets. This has not yet been done.

2. Turn Engines Off Signs (Min. 02.048ai)

The chairman reported that a little progress had been made on this subject.

3. Villa Fence (Min. 02.062.2.iii)

The Clerk reported that the City Council is still waiting for a planning application for this fence. The Clerk was asked to pursue the matter.

 

4. Manse Land (Min. 02.064e)

The Clerk reported that his phone call to North Yorkshire County Council had confirmed that they do not hold a map of the Green. The Clerk had written to the Land Registry and was waiting for a reply.

5. Pump fence post repair (Min. 02.095d)

It was agreed that the temporary repair to the post was acceptable and that the new oak post could be put in place as and when the condition of the existing post deteriorates.

6. Tyre marks on the Green (Min.02.127diii)

The chairman and the Clerk had endeavoured to fill in the deep indentations made by a heavy vehicle. It was too early to tell if the repairs were satisfactory.

1. Financial Report

Prior to the meeting the Clerk had circulated a detailed report showing the actual income and expenditure for the year for the period to 9 October 2002. The report reflected the receipts and payments below. The bank balances at 14 October were:

Current Account £100.00

High Interest Account £11,532.75

James Mackman Clerk's salary £702.65

James Mackman Stationery, postage and telephone £81.66

3. Accounts paid (net of VAT)

Poppleton Village Design Group Donation £50.00

HSBC Bank Interest £0.06

City of York Council Precept - 2^nd instalment £5,500.00

Prior to the meeting the Clerk had circulated the list of plans and comments made by the members of the Planning Committee on each planning application received. The list is attached as Appendix 1 at the end of these minutes.

1. It was agreed that, in the future, should any plan be referred to appeal this fact would be shown on the monthly report to Councillors and the weekly notice of plans pending displayed on the notice board outside All Saints Church Hall.
2. It was agreed that the Clerk should send a letter to the Appeals Inspector regarding the Parish Council's continuing objections to planning application 02/01930/FUL for 44 Long Ridge Lane.

No report

1. Vandalism

No report

'The Green' sign outside Dene Holm had fallen over. This had been reported to the highways authority by the Clerk.

1. Trees -

1. Replacement of the lime tree on the Green

The lime tree was felled on 10/11 October. Many residents had taken photographs. It was found that the middle of the trunk had rotted to the extent where it would not be suitable to use as the base for a wooden railway train. The branches could be used for wheels. Mr Gregory had said he would be felling another lime tree in the area within the next month and was offering the trunk of that tree to be used as the body of the train. The Councillors agreed to accept Mr Gregory's offer.

It was agreed that Councillors Walker, Watters and Swann would inspect the Green, decide on the best location to site the train and report back to the November meeting.

2. Replacement of ash tree

The Chairman reported that he had spoken to one of the residents concerned. It was agreed to postpone a decision on this subject until the Chairman had spoken to both residents.

2. Events

There was no report of future events. It was agreed that the Clerk should acquire a wreath from the Earl Haigh Fund for the chairman to lay at the War Memorial on the Green on Remembrance Sunday.

3. Car parking

No report.

4. Maintenance

The Clerk reported having received a quotation from Mr Lunan of £120.00 to replace the sign. The Councillors agreed to accept this. The sign will be made of wood, painted green and lettered with cream coloured letters. Mr Lunan had said it would cost in the region of £320 to replace/refurbish the three signs on the Green. It was agreed that the subject be discussed at the meeting in November.

02.144.1 The Clerk either read or referred to the following correspondence

1. A letter from Councillor Linda Jackson, the Parish Council School Governor, giving details of the first full meeting of the Poppleton Ousebank Primary School Governing Body and asking to be notified of any issues that are of concern to the Parish Council.
2. A letter from North Yorkshire Police advising that three tickets had been issued for speeding in the last two months.
3. Details of the Freedom of Information Act 2000. The YLCA is to give instruction on this subject and the Council was advised not to do anything for the time being.
4. A letter about 'Best Value Review - Integrated Transport' from the City of York Council asking for views on the purpose of the review.

02.144.2 It was agreed that the remaining correspondence received since the September meeting, as listed below, be circulated to the Councillors

1. Minutes of the Nether Poppleton Parish Council meeting held on 16 September 2002
2. Minutes of the Poppleton Ward Residents Association meeting held on 28 August 2002
3. Mayfair Security report for September 2002 and a chart showing the incidents reported by the routine patrols during the last year
4. CRY News - Volume 1, Issue 6
5. YNET minutes of the meeting on 27 August 2002
6. YNET minutes of the meeting on 24 September 2002
7. A copy of the Constitution of the York Open Planning Forum
8. The City of York Council's Economic Bulletin - Edition 27, September 2002
9. Yorwaste 'Yorventure' October 2002 - Issue 5
10. The Safer York Magazine - Issue Six - Autumn 2002
11. CPRE - Planning Update, August 2002. A booklet on Environmental Planning and two leaflets

Councillor Thompson had attended the Ainsty Group of Parishes meeting on 17 September and reported that topics discussed included

1. the fact that still no advice had been received from the YLCA on the subject of Quality Councils
2. Parish Council Elections are to be held in May 2003. Various ways of encouraging people to stand for election were discussed including a note to every household and a mention on web pages.

Prior to the meeting the Clerk had circulated a letter from Brian Park, the chairman of the Poppleton Community Trust. The letter gave details of the historical funding of the Trust, areas causing concern and a request for revenue funding.

The main areas of concern are:

1. The car park that is deeply rutted and does not drain well. This needs a proper tarmac surface - estimated cost £20,000
2. The kitchen that is not adequate to support the range of activities that the Trust wishes to encourage - estimated cost £5,000
3. An acute shortage of secure storage space for equipment used by the various clubs and leisure groups - estimated cost £10,000

The bottom line is that the Trust is seeking revenue funding from both Upper and Nether Poppleton Parish Councils to match the £7,000 service grant from the City Council.

After discussion it was agreed that Mr Park should be asked to address the Councillors at the November Parish Council meeting.

It was agreed that Councillors Walker, Watters and Swann should meet and agree possible locations for the planting of trees under this scheme and report back to a future meeting.

The CPRE had written to say that they had developed a slide presentation describing the work of the CPRE both nationally and in North Yorkshire. The presentation highlights their past campaigns and successes and shows how they are responding to new challenges, including the Government's proposed new arrangements for planning and post Foot and Mouth Disease countryside regeneration. There would be no charge for the presentation but there could be a small charge for travel costs. The Clerk was asked to write for further details with a view to having the CPRE give their presentation at a public meeting.

This item was taken out of order to allow for the arrival of Councillor Hopton. See below.

YOPF had written to ask for ask for nominations for officers and trustees for one year. No Councillor wished to be considered.

Correspondence from the City Council confirmed that if the Ward Committee provides dog bins the City Council will pay for them to be emptied. If the Parish Council pays for the installation of dog bins it is responsible for the cost of emptying them. It was felt that Upper Poppleton Parish Council is being penalised for being in the forefront of dog bin provision. If the Parish Council had waited until the Ward Committee had been able to pay for dog bin installation it would not be having to pay more than £1,000 a year to have them emptied. It was agreed to offer to sell the six dog bins to the Ward Committee for the sum of £1 each on the understanding that the cost of emptying the bins would then fall to the City Council.

Various documents had been received on this subject. It was agreed that they should be circulated round the Parish Councillors. It was also agreed to request any future publication.

Discussion on this subject was again deferred until another meeting when the results of the Consultation would be provided by the YLCA.

Councillor Hopton arrived at this point in the agenda.

The Clerk circulated a letter received from some concerned residents about their concerns over the City Council's preferred sites. A report from the City Council's Director of Environmental and Development Services had been received the evening before. This 40-page document gave detailed arguments for and against various locations in the A59 corridor. It was agreed that discussion on the subject should be deferred until the November meeting when every Councillor would have received a copy of the City Council's report.

1. Councillor Watters

Asked about the provision of a litterbin in Beech Grove and was advised to contact the Residents Association.

2. Councillor Walker

Said that he would bring his digital camera to the November meeting so that he could take a new photo to be displayed on the Parish Council's website at http://www.poppleton.net/community/community.html

3. Councillor Hopton

1. Advised that there was a balance of £286 in the Queen's Jubilee Fund and asked if the Councillors had any preferences as to its use. It was agreed to apply the funds to the firework display to be held on 2 November.
2. Advised that the next Ward Committee meeting will be held on 31 October at a venue to be decided.
3. Provided a graph produced to show the incidents reported by Mayfair Security over the last year. It was agreed that this be circulated.

Monday 11 November 2002 at 7.30pm.

There being no other business the Chairman closed the meeting at 9.59pm.

………………………….CHAIRMAN

………………………….DATE

uppc mins 10/02