Minutes of the meeting of UPPER POPPLETON PARISH COUNCIL held on Monday 8 July 2002 at 7.30pm in All Saints Church Hall, Upper Poppleton, York.

All Councillors being present there were no apologies for absence.

02.105 - FIVE-MINUTE ADDRESSES BY CHARLES CHISHOLM AND ELIZABETH PARKER REGARDING VEHICULAR ACCESS TO PROPERTIES ON THE GREEN

Mr Chisholm was unable to be present. Mrs Parker, as Chairman of the Poppleton Village Design Statement Group, addressed the Councillors. Unable to reply to Mr Chisholm, Mrs Parker said that the Green is extensively used by children and that any traffic encroachment on to the Green would be hazardous to children and detrimental to the appearance of the area.

Further information on the subject can be found at agenda item 02.111c.

Having been circulated and read, the minutes were accepted and signed as a true record.

1. Village signs (Min. 01.161b)

The signs have now been completed. Councillor Walker said that the ends of the brickwork should be rendered to hide the brackets. The Clerk was asked to arrange for this to be done. It was confirmed that the Clerk was correct in taking out insurance on the two signs.

2. Turn Engines Off Signs (Min. 02.048ai)

The Clerk reported that Councillor Macdonald had still not given him any news about his progress in pursuing this matter. The Councillors were not pleased and the Clerk agreed to phone Councillor Macdonald and ask him what progress, if any, he had made.

3. Villa Fence (Min. 02.062.2.iii)

The Clerk reported having received no further correspondence from the City Council but that the six-week period mentioned previously had not expired.

4. Manse Land (Min. 02.064e)

The Chairman reported that he had found a reference to the land on which the surgery had been built and was checking to see if the manse land was included in the deeds.

5. Anderson seat repairs (Min. 02.079a.i)

The Clerk reported that he was waiting for the insurance company to give permission to have the seat mended.

6. Station Road traffic (Min. 02.079b.i)

The Clerk read a letter received from North Yorkshire Police in response to his letter about the Station Road speeding traffic problem. The letter explained that the police would be visiting Station Road to look at the problem. Offenders would be dealt with accordingly at the discretion of the police officer and a report would be made in due course. The Councillors deputed the Clerk to thank the police for the attention being given to the problem and to ask for feedback on any report produced.

7. Black Dike Lane verge (Min 02.079b.iii)

It was agreed that Councillors Thompson and Hopton and the Clerk should visit Black Dike Lane to verify exactly which piece of verge needs to be reseeded. The City Council will be asked to carry out the work in due course.

8. Edging The Green (Min. 02.080c)

It was agreed that a quotation of £180 from Baron Landscape for edging the grass on both sides of the path between Beech Grove and Dene Holme be accepted.

9. Councillors replacements/appointments (Min. 02.087b.i)

The Clerk reported that he had been notified of four possible co-optees. It was agreed that Councillors Thompson, Watters, Pannell and Richardson should interview all the candidates at Councillor Richardson's house on the evening of 22 July.

10. Annual Newsletter (Min. 02.087b.ii)

It was reported that most of the Newsletters had been distributed. The remainder will be delivered within the next few days.

11. A59/A1237 roundabout defacement (Min. 02.02.094.aii)

It was reported the lettering on the roundabout signs had been removed.

12. Broken fencing in Main Street (Min. 02.094.bii)

It was reported that the fence opposite the Community Centre had been mended.

13. Pump fence post repair (Min.02.095d)

It was reported that the temporary repair was still in place. The Clerk was deputed to ask Ken Falkingham to replace the rotten oak post.

1. Financial Report

Prior to the meeting the Clerk had circulated a detailed report showing the actual income and expenditure for the year for the period to 4 July 2002. The report reflected the receipts and payments below. The bank balances at 8 July were:

Current Account £100.48

High Interest Account £9,939.43

2. Accounts to pay (net of VAT);

Mayfair Guarding Group Response Community policing - July 2002 £485.33

Baron Landscape Grass cutting June 2002 £250.00

Cornhill Insurance Insuring the two Millennium signs £44.52

Lowfield School Newsletter photocopying £26.58

The Clerk Honorarium April-June £638.51

The Clerk Postage, telephone and stationery £34.54

Copier Toner Supplies Photocopier toner £60.00

3. Accounts paid (net of VAT)

None

HSBC Bank Interest £nil

The Clerk reported that the Clerks of the Parish Councils of Upper Poppleton, Nether Poppleton and Hessay would be willing to act as internal auditors to audit each other's books. Nether to audit Hessay, Upper to audit Nether and Hessay to audit Upper.

Prior to the meeting the Clerk had circulated the list of plans and comments made by the members of the Planning Committee on each planning application received. The list is attached as Appendix 1 at the end of these minutes.

1. It was reported that building works were being carried out at 8 Elm Tree Avenue. The Clerk was asked to check the records to see if a planning application had been received. In the absence of an application the Clerk was deputed to contact the City Council's Planning Department to ask if planning consent was necessary for the works being carried out.
2. It was reported that the copper beech at the Croft had been heavily pruned and the Clerk was deputed to find out if the appropriate planning permission had been granted.

No report

1. Vandalism

No report

1. The "Library, Community Centre" sign on the Green had been accidentally damaged by children and this had been reported to the City Council.
2. The road surface in Dikelands Lane is in a very poor condition. Whilst the largest hole had been filled there were still plenty of dangerous holes remaining. The Clerk was deputed to write to the City Council to ask that remedial work be carried out as soon as possible.
3. The hedge down the snicket between the White Horse and Brackenhills is restricting the width of the path. The Clerk was deputed to write to the owner of the hedge to ask that it be trimmed back.
4. There was a discussion about the length of the branches of the willow tree at the end of Beech Grove. Opinion was divided as to whether or not the branches caused an obstruction with regards to traffic coming from the Green. It was agreed that the members of the General Purposes Committee would look at the problem. The Clerk was deputed to arrange for the appropriate permission to have the tree trimmed at a future date.

1. Trees - Dangerous lime tree on the Green

The Clerk reported that permission has now been granted by the City Council for the tree to be felled. The Councillors agreed that the work should be done as soon as practicable. It was agreed that quotations be sought for replacing the lime tree with a tree more mature than a sapling.

No report

3. Car parking

Following on from the address by Mrs Parker Councillor Thompson read a letter that he proposed be sent to Mr Chisholm. It contained the following note.

"Both by common law and its own byelaws, the Upper Poppleton Parish Council cannot allow encroachment upon the village green in any way. Nor can it permit any wheeled vehicle (other than bicycles, tricycles or other similar machines; or a wheel chair, perambulator or chaise drawn or propelled by hand and used solely for the conveyance of a child or children or an invalid) to pass over or stand upon The Green.

From this the Councillors agreed that the Parish Council had no powers to grant vehicular access over the Green and the Clerk was deputed to write to Mr Chisholm accordingly.

It was agreed that copies of the Green Byelaws be laminated and put up on the notice boards at All Saints Church Hall and Lime Garth. A copy of the Byelaws would be given to the Library.

02.112.1 The Clerk either read or referred to the following correspondence

1. A letter from Mr & Mrs Buist asking for the bird excrement to be cleaned off the seat under the tree by the bus shelter on the Green.
2. A letter from the City Council informing the Parish Council that there is a proposal to introduce a 40mph speed limit on the stretch of Millfield Lane from the bridge to the sugar beet factory and a 30mph limit from the sugar factory to Low Poppleton Lane.
3. A letter from the CPRE who are carrying out a survey on various aspects of the York Green Belt Review. It was agreed that The Clerk write to acknowledge receipt of the survey and the subject would be put on to the agenda for the September meeting.
4. Notice from the police advising that the next CaP meeting would be on 17 July. Councillor Pannell agreed to attend.

02.112.2 It was agreed that the remaining correspondence received since the June meeting, as listed below, be circulated to the Councillors

1. Minutes of the Nether Poppleton Parish Council meeting held on 17 June 2002
2. Minutes of the Poppleton Ward Residents Association meeting held on 20 May 2002
3. The National Association of Local Councils Development Strategy 2002
4. City of York Council Local Plan Public Enquiry - Inspectors notes of the session held on 13 June 2002
5. Mayfair Security reports for May & June 2002
6. North Yorkshire County Council's Best Value in North Yorkshire report for 2002-2003
7. North Yorkshire Police Authority P.A. News Issue 46 - June 2002

Councillor Richardson had attended the Ainsty Group of Parishes meeting.

Discussion on this subject was deferred until another meeting when the results of the Consultation would be provided by the YLCA.

It was agreed that the Parish Council should again subscribe to YNET.

Councillor Watters reported that the new name had been chosen by the shadow governing body of the new school from names suggested by the children. The Councillors expressed their disappointment and dislike of the name and the Clerk was deputed to write to the Local Education Authority, with a copy to the school, expressing regret that the parish Council had not been consulted or advised of the proposed change of name.

The Councillors agreed to nominate Mrs Linda Jackson, a Nether Poppleton Parish Councillor and Governor of the existing school, to the above post.

After discussion it was agreed that no Councillors would be attending the Conference this year.

There were no comments from Councillors.

Monday 9 September 2002 at 7.30pm.

There being no other business the Chairman closed the meeting at 10.22pm.

………………………….CHAIRMAN

………………………….DATE

uppc mins 07/02