NETHER POPPLETON PARISH COUNCIL

NETHER POPPLETON PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE POPPLETON CENTRE, UPPER POPPLETON, AT 7.00PM ON MONDAY, 17 MARCH 2008

PRESENT:

Cllr. D M Tomlinson (Chairman)

Cllr. P H F Powell

Cllr. G A Bradley

Cllr. F A Brown

Cllr. J L Craven

Cllr. C Robinson.

City Cllr. Ian Gillies (from 8.09pm)

One member of the public

Mr B J W Mackman (Clerk)

PUBLIC PARTICIPATION

None.

08/044 – CO-OPTION OF NEW COUNCILLOR

It was agreed that Mrs Jan Shannon be co-opted on to the Parish Council. The Clerk reported that Mrs Shannon was on holiday but that he had arranged to give her an induction course and that she would be attending the April meeting.

08/045 - DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS

None.

08/046 - TO RECEIVE APOLOGIES FOR ABSENCE

Apologies for lateness had been received from Councillors Bradley and Robinson who were attending the Poppleton Ousebank School Governors’ meeting.

08/047 - TO CONFIRM THE MINUTES OF THE COUNCIL MEETING HELD ON 18 FEBRUARY 2008

The minutes of the Parish Council meeting held on 18 February 2008, having been circulated, were approved and signed.

08/048 - TO RECEIVE THE CITY OF YORK COUNCILLORS' REPORTS

Councillor Gillies reported that:-

· The verge outside the Honda Garage is unadopted highway. The subject of the vehicles on display has been referred to the City Council’s Planning Department.

· The existing Manor School can take 150 pupils a year. The new Manor School will be able to take 180 pupils a year when it is built. To cover the academic year 2008-09 temporary accommodation is being built at the School so that 30 pupils can start and continue their education at the Manor School.

08/049 - CLERK'S REPORT:

(a) Progress on replacing the broken concrete rails above the beck in Main Street (Min. 08/027a)

The missing and broken concrete rails have been replaced with metal rails.

(b) Progress on the removal the barriers at either end of the snicket that runs between Millfield Lane and Hillcrest Avenue (Min. 08/027d)

The Clerk reported that the City Council has delayed implementing this project until the new financial year.

(c) Progress on tree works on the Common Land (Min. 08/031c)

Rylands will complete the work before 31 March so that the Parish Council does not have to pay back the grant received for the work

(d) Progress on ground clearance in Broad Lane (Min. 08/038)

The Clerk reported that the City Council had agreed to strim the verge down Broad Lane.

(e) Progress on the erection of bollards by the butchers in Allerton Drive

It was reported that the City Council had erected ten bollards where it was thought that only three would be installed. Councillor Powell gave the history of why the erection of bollards had been proposed by the Parish Council. It was agreed that too many bollards have been erected at the site and that consequently they are too close together. It was further agreed that the City Council be told that it should always consult with the Parish Council prior to commencing any work in the village requested by the Parish Council. The Parish Council should be given drawings for future projects. The Clerk was deputed to write to Bill Woolley, the Head of the Directorate of City Strategy to convey the Parish Councils views.

08/050 - TO CONSIDER CORRESPONDENCE RECEIVED BY THE CLERK

08/050/1 - The Clerk read or referred to the following items:-

(a) YLCA/CYC had sent a ballot form for a representative for the Standards Committee. It was agreed that the Parish Council support David Forster of Elvington Parish Council.

(b) YAT - Grandparents go free posters

08/050/2 - It was agreed that the correspondence received since the February meeting, as listed below, be circulated to the Councillors

(a) Clerk & Councils Direct - March 2008, Issue 56

(b) CPRE - Fieldwork, March 2008

(d) CYC - Precept banding information

(e) Enjoy England - St George's Day Celebration

(f) Hambleton District Council - Adoption of Development Policies Decision Plan Document

(g) NALC-LCR, Volume 59, No 6 - March 2008

(h) Open Spaces Society - Open Space, Spring 2008 - Volume 29, No 1

(i) Poppleton Wildlife Trust - Minutes of 26 February

(j) Upper Poppleton Parish Council - Minutes of 11 February

08/051 - FINANCE

(a) Financial Report

The Clerk presented a detailed report showing the actual income and expenditure for the year for the period to 17 March 2008. The report reflected the receipts and payments below. The bank balances at 17 March were:

Current Account £200.00

Business Money Manager Account £25,301.10

National Savings Investment Account £14,044.22

(b) Accounts for payment (net of VAT);
1100	SLCC	Training course at Hambleton	£15.00
1101	Ryland Horticulture	Moat Fields Tree work	£1,680.00
1102	Peter Turpin Associates	Winter Newsletter	£259.00
1103	Poppleton Community Trust	Room hire - February	£16.00
1104	The Architect Shop	Copying plans	£96.00
1105	James Mackman	Expenses	£7.30
1106	James Mackman	Salary - March	£405.87
1107	Post Office Ltd	Tax & NI - March	£141.11
1108	Peter Powell	Travelling expenses	£7.81

(c) Income Received
City of York Council	Common Land – Grant towards tree maintenance – 2008-09 award	£1,000.00
HSBC	Bank Interest	£200.16
Moat Fields Management Group	Contribution to Moat Fields tree work expenditure	£1,600.00
Main Street households	Common Land rent cheques	£7.50

(d) To appoint an Internal Auditor

It was agreed that Linda Cariss be reappointed as the Parish Council’s Internal Auditor. (Action Clerk)

08/052 - PLANNING APPLICATIONS

(a) To consider the following planning applications

The Clerk had circulated a detailed list of current outstanding planning applications prior to the meeting.

Consideration was given to the following new application:

Ref: 08/00161/ADV – Display of 1 no. floodlit freestanding sign at Plot 9, Great North Way by Lucy Phillips.

No objections.

Ref: 08/00447/TPO – Various tree pruning as report, Trees protected by Tree Preservation Order 1/1970 at 1 Riverside Walk by James Mackman.

No objections.

Ref: 08/00456/HRN – Removal of hedgerows to facilitate pipelaying from Hessay to Acomb Ings by Brent Eastell.

No objections.

(b) To note Local Authority Planning Decisions

It was noted that the Local Planning Authority had approved the following application:

Ref: 07/02844/FUL - Cladding to sides of existing structure in rear garden (retrospective) at Town Farmhouse, 25 Church Lane by Mr R Garland.

Councillor Tomlinson said that he was surprised that planning had been granted on what he considered to be a building more suitable for a construction site.

08/053 - PARISH COUNCIL LAND - TO RECEIVE PROGRESS REPORTS AND MAKE APPROPRIATE DECISIONS ON

(a) Grass cutting

It was agreed that the strip of land connecting the footpath/road adjacent to Saxe Dane Lodge and the little bridge over the beck should only have a limited cut in the form of a metre-wide strip to allow the blossoming of wild flowers until early/mid-summer.

(b) The Moat Fields

It was agreed that the three boulder seats should be installed on 23 April. The Clerk is to write to the relevant authorities to give notice of the Parish Council’s intention. (Action Clerk)

The Clerk reported that Gerry Jackson had written to ask for funding to spray the balsam on the Moat Fields. It was agreed that the question of finance for the Moat Fields would be discussed at the meeting in April. The Clerk was deputed to inform Gerry Jackson accordingly. (Action Clerk)

(c) Progress on resurfacing the car park next to St Everilda’s in Church Lane

Gerry Jackson had reported that Quentin Macdonald has said he will talk to contacts at Rail Track re funding the parking area repairs. It was agreed that the Parish Councillors meet on site with Warren Philliskirk whose business is it is to build tracks. Mr Philliskirk would be asked to suggest the appropriate method of resurfacing the area. (Action Clerk)

(d) Emergency signage by the War Memorial for access to the riverbank

The City Council’s Emergency Planning Unit had written to say that the emergency services use several locations along the riverbank when assisting survivors or recovering the injured. Some locations would benefit from clearer signage so that the emergency services are not delayed in finding them. They have asked for a sign to be erected close to the War Memorial. It was agreed in principle to allow a sign to be erected. It was agreed that the Councillors would attend a site meeting with Emergency Planning Co-ordinator when the location and type of sign would be agreed. (Action Clerk)

08/054 - TO RECEIVE A REPORT ON VILLAGE POLICING

The following report on incidents in Nether Poppleton had been received from PC 937 Anna Tyldesley, Dedicated Police Officer, Safer Neighbourhood Team, Fulford, Rural West, Bishopthorpe and Wheldrake Wards.

16 Feb - Linton Road - Window smashed on car and handbag stolen from footwell

16 Feb - BP Petrol station – Theft

19/20 Feb - Calder Avenue - Burglary Dwelling and two cars stolen with keys

22/02 Feb - Maxis Chinese Restaurant - Paint stripper poured on vehicle

08/055 – TO RECEIVE A REPORT ON PROGRESS ON THE PROVISION OF A YOUTH SHELTER

Councillor Bradley reported that the subject of the proposed Youth Shelter had been mentioned in the recent Newsletter. He said that the school is supportive of the proposal. He is going to address the Poppleton Youth Action Group meeting on 8 April. He made a presentation at a recent Poppleton Trust Executive meeting. At the next Parish Council meeting he will report on the level of interest shown by the local youth.

08/056 – TO DISCUSS THE HANDRAIL INSTALLED BY THE CITY COUNCIL AT THE END OF THE FOOTPATH TO MAIN STREET

Discussion on this subject was deferred.

08/057 – TO DISCUSS THE MERITS OF A WARDED SINGLE PARISH COUNCIL FOR POPPLETON

Councillor Bradley said that he had written a report on this subject and would circulate it shortly. (Action Councillor Bradley)

08/058 – TO DISCUSS THE LIGHTING IN THE CAR PARK AT THE BEEFEATER

Councillor Bradley reported having asked the City Council’s Enforcement Officer about this subject but had not yet received a reply. (Action Councillor Bradley)

08/059 – TO AGREE PROGRESS ON THE CIRCULAR PUBLIC FOOTPATH

The pre-war map showing the existence of a footpath from St Everilda’s to Ings Lane has now been copied. It was agreed that The City Council’s Public Rights of Way Officer be given a copy of the map and asked to progress the subject of the circular footpath. (Action Clerk)

08/060 – TO AGREE NEXT STEPS ON THE PROPOSED NEW KISSING GATE

It was agreed that the old kissing gate should be removed as it inhibits the use of the footpath by wheelchair users and people with pushchairs. The Clerk was deputed to ask the City Council’s Public Rights of Way Officer for his help in achieving this aim. (Action Clerk)

08/061 – TO AGREE TO ARRANGE A LITTER PICK

It was agreed that a litter pick take place on Saturday 12 April commencing by the Allerton Drive shops at 10.00am. The Clerk will make arrangements to provide the appropriate equipment and have the collected rubbish removed by the City Council. (Action Clerk)

08/062 – TO FORMULATE A RESPONSE TO THE CITY COUNCIL REGARDING THE PROPOSED PARK & RIDE SITE ON THE A59

It was agreed that no response be given on this subject until more information is available.

08/063 – TO AGREE THE FORMAT FOR THE ANNUAL PARISH MEETING

It was agreed that the Annual Parish Meeting would take the same form as last year. It will commence at 7.00pm on Monday 21 April. Tea and coffee will be provided before the meeting starts. Representatives of village organisations would be asked to give five-minute presentations. (Action Clerk)

08/064 – TO RECEIVE REPRESENTATIVES’ REPORTS

Councillor Robinson mentioned the report that he had circulated on the recent happenings at the Wildlife area.

08/065 – TO NOTE THE DATES OF FORTHCOMING MEETINGS

Date of Meeting	Meeting	Venue/ Time	Councillors Attending
31 March	Ainsty Group	Askham Bryan Village Hall/ 7.30pm	Tomlinson
7 April	PCT Executive	Poppleton Centre/ 7.30pm	Tomlinson
7 April	Poppleton Youth Action Group	The Vicarage, Church Lane/ 8.00pm	Bradley
9 April	Ward Committee	Rufforth Institute/ 7.30pm	All
15 April	Moat Fields Management Committee	The Vicarage, Church Lane/ 7.30pm	Tomlinson
12 May	Police Liaison	Poppleton Centre/ 2.00pm	Powell, Robinson

08/066 – TO CONSIDER MINOR MATTERS AND ITEMS FOR THE NEXT AGENDA

This item has been introduced to allow Councillors to mention matters not requiring a Parish Council decision or to raise items that they would like to see on the agenda for the next Parish Council meeting.

· It was noted that the Newsletter put together by Councillor Bradley had received many complimentary comments.

· The daffodils planted by the Parish Council are looking good at the moment.

· The footpath between the Lord Nelson and the Community Centre is in a state of disrepair.

· The gulley cover in the road at the end of Dikelands Lane needs attention.

08/067 - TO AGREE THE DATE OF NEXT MEETING AS MONDAY 21 APRIL

It was agreed the next meeting would be held following the Annual Parish Meeting at 8.00pm at the Poppleton Centre on Monday 21 April 2008.

The meeting closed at 9.20 pm.

Chairman………………….…… …………………….……..2008

James Mackman, Clerk 22a Long Ridge Lane, Nether Poppleton, York YO26 6LX

Telephone 01904 781752 - Fax 0871 4331325 - email jmackman@tesco.net