NETHER POPPLETON PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE COMMUNITY CENTRE,
UPPER POPPLETON, AT 7.30PM ON MONDAY, 15 OCTOBER 2007
PRESENT:
|
Cllr. D M Tomlinson (Chairman) Cllr. G A Bradley Cllr. J L Craven Cllr. P Knowles
(from 8.15pm) Cllr. P H F Powell Cllr. C Robinson. |
City Cllr. Ian Gillies Mr B J W Mackman
(Clerk) |
PUBLIC PARTICIPATION
Mr Wise addressed the Parish
Council about the proposed extension to
07/190 - DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS
None.
07/191 - TO RECEIVE APOLOGIES FOR ABSENCE
Apologies for absence were
received from Cllr. F A Brown.
07/192 - TO CONFIRM THE MINUTES OF THE COUNCIL MEETING HELD ON 17
SEPTEMBER 2007
The minutes of the Parish Council
meeting held on 17 September 2007, having been circulated, were approved and
signed.
07/193 TO RECEIVE THE CITY OF
Councillor Gillies reported that:-
·
A
new policy on lighting standards is to go before the City Council’s Executive
next week. The policy now acknowledges
that there should be a difference between urban and rural lighting provision.
·
The
City Council is proposing to reduce the number of salt bins it provides. Where there has been no recorded usage of
salt the bin will be removed.
·
The
City Council is looking to offer the Poppleton Community Trust a 99-year lease
for the site at no cost. No rent would be payable. This complies with the Quirk report produced
by Central Government.
* Councillor Knowles arrived at this point in the meeting.
07/194- CLERK'S REPORT:
(a)
CYC response to NPPC letter re PCT
(Min. 07/177a)
Given that there may be movement
by the City Council with regards to the future occupation of the Community
Centre and land it was agreed not to pursue this subject any further.
(b)
Progress on replacing the broken
concrete rails above the beck in
The Clerk reported that the City
Council has made no progress on this subject.
It was pointed out that a similar concrete fence has been erected at
Pool Bank.
(c)
Progress on new internal audit
procedure (Min. 07/177c)
The Clerk and the Chairman are
intending to attend an SLCC training session on 1 November when the subject of
internal audit appraisal is on the agenda.
The intention is to review the Parish Council’s internal audit procedure
after the training session.
(d)
Progress on improving access
through the kissing gate adjacent to the Wildlife pond (Min. 07/177e)
The Clerk reported that David
Holdsworth, the City Council’s Assistant Public Rights of Way Officer, is
leaving the City Council. He was asked
to pursue the subject with David’s replacement.
(e)
Progress on the replacement of the
litter bin by the
City Council Officer Stewart
Grieve has said that a new bin will be installed within the next few days.
07/195 - TO CONSIDER CORRESPONDENCE RECEIVED BY THE CLERK
07/195/1 - The Clerk read or referred to the following items of
correspondence
(a) A letter of thanks from 2nd
Poppleton Brownies for the recent donation
(b) A note from the City Council
saying that the vegetation from the bridleway on the Common Land would be
cleared at no cost to the Parish Council.
This was welcomed by the Councillors.
(c) A letter from Poppleton Community
Trust requesting permission to address the Parish Council at the November
meeting
07/195/2 - It was agreed that the correspondence
received since the September meeting, as listed below, be circulated to the
Councillors
(a) CYC - Community Speed Watch
(b) CYC - Emergency planning for
Parish Councils
(c) Defra - "Ways to tackle
climate change"
(d) Hambleton District Council - Local
Development Framework literature
(e) Open Spaces Society - Autumn 2007,
Volume 28 No. 10
(f) Standards Board - Standard,
September 2007
(g) Upper Poppleton Parish Council -
Minutes of 10 September
(h) YCVS - AGM notice & Annual
Report for 31 March 07
(i)
YOPF
- Sixth AGM agenda & Newsletter
(j) YRCC - AGM agenda, Annual Accounts
2006-07
07/196 - FINANCE
(a)
Financial Report
The Clerk presented a detailed
report showing the actual income and expenditure for the year for the period to
15 October 2007. The report reflected
the receipts and payments below. The
bank balances at 15 October were:
Current Account £100.00
Business Money Manager Account £ 25,968.65
National
Savings Investment Account £13,494.03
|
(b)
Accounts for payment (net of
VAT); |
|||
|
1064 |
Peter Powell |
Travelling expenses |
£25.02 |
|
1065 |
Linda Cariss |
Internal Audit Fee |
£80.00 |
|
1066 |
City of |
Skate boarding session |
£200.00 |
|
1067 |
Miniature Bulbs |
Bluebells |
£52.50 |
|
1068 |
J Parker Dutch Bulbs |
Daffodils & narcissi |
£79.95 |
|
1069 |
Peter Powell |
Travelling expenses |
£73.10 |
|
1070 |
Poppleton Community Trust |
Room hire - September |
£16.00 |
|
1071 |
James Mackman |
Clerk’s expenses |
£16.16 |
|
1072 |
James Mackman |
Salary – October |
£395.70 |
|
1073 |
Post Office Ltd |
Tax & NI |
£135.17 |
(c)
Income Received |
||
|
HSBC |
Interest |
£130.33 |
|
City of |
2nd half-year’s
precept |
£8,600.00 |
|
Poppleton Tithe Barn Trust |
Cartshed rent |
£75.00 |
|
HM Customs & Excise |
VAT refund |
£285.24 |
(d)
To agree to acquire a wreath for
Remembrance Sunday
It was agreed that the Clerk would
acquire a wreath for the War memorial.
The Chairman will lay the wreath at the War Memorial at 11.00am on
Saturday 10 November. This is a day
earlier than customary as he will be attending the Remembrance Day Service on
the Green at
07/197 - PLANNING APPLICATIONS
(a)
To consider the following planning
applications
The Clerk had circulated a
detailed list of current outstanding planning applications prior to the
meeting.
Consideration was given to the
following new applications:
|
Ref:
07/02152/FUL – Single-storey pitched roof garden room to rear after
demolition of existing garden shed at Town Farm, |
No objections |
|
Ref: 07/02183/FUL – Two-storey
pitched roof rear extension and single-storey rear extension to garage at |
Following Mr Wise’s address to
the Council it was agreed that the proposed works would be a huge and gross
over-development of the site, encroach on a number of planning regulations
and should be refused. A site visit by
City Councillors was recommended in the event of Officers recommending
approval. |
|
Ref: 07/02235/ADV – Externally
illuminated totem sign at The Millfield, White Rose Close by Mr Steven
Flemming. |
No objections |
|
Ref: 07/02281/ADV – Display of
1no. internally illuminated freestanding pole mounted sign at The Millfield,
White Rose Close by Whitbread plc. |
No objections |
(b)
To note Local Authority Planning
Decisions
It was noted that the Local
Planning Authority had approved the following two applications:
Ref: 07/01873/FUL – Single storey pitched roof
extension to front after demolition of existing conservatory at Town Farm, 27
Church Lane by Dr & Mrs Jackson.
Ref: 07/01900/FUL – First floor and single-storey
side extension at 9 Hawthorne Close by Mr and Mrs Christie.
It was noted that the Local
Planning Authority had refused the following application:
Ref: 07/01700/FUL – Erect two-storey pitched roof
front/side extension after demolition of existing attached garage at 5
Poppleton Hall Gardens by Mr & Mrs D Hamilton.
07/198 -
(a)
Grass cutting
i.
PACY
has been asked to remove the Himalayan Balsam along the river bank.
ii.
It
was agreed that Deans be asked to cut the hedge at the corner of
(b)
Purchasing and planting spring
bulbs
i.
A
working party of four people planted the bluebells in the pouring rain on 21
September.
ii.
The
daffodils and narcissi from J Parker Dutch Bulbs (Wholesale) Ltd have
arrived. It was agreed that a working
party would meet at 1.30pm on 22 October to plant the bulbs along
iii.
The
scouts have planted bluebells under the concrete rails between the War Memorial
and Saxe Dane Lodge. It was agreed that
their leader should be sent a letter of thanks from the Parish Council. (Action Clerk)
iv. The City Council has offered to
supply daffodils, bluebells, snowdrops and winter aconites. The Councillors agreed that the offer should
be taken up. (Action Clerk)
(c)
The Moat Fields
i.
It
was agreed that the documentation from the Moat Fields Management was
incomplete and that more time was needed to study the implications of its
plans. The two representatives on the Moat
Fields Group are to ascertain the facts. (Action
Councillors Craven and Robinson)
ii.
It
was agreed to provisionally allocate some money for the Moat Fields Management
Group for 2008-09.
iii.
Councillor
Craven is to visit the quarry at
(d)
Authorising a survey of trees on
the remaining area of Common Land
It was resolved to accept a
quotation from Ryland Horticulture of £190 for surveying the trees between
07/199 - TO RECEIVE A REPORT ON VILLAGE POLICING
Special Constable Jerry Holland
had produced a list of incidents in Poppleton which had been reported to the
police during the period September to October.
The figures exclude all road traffic offences and collisions and only
include incidents where an offence was found to have been committed. There had been twenty-four incidents in Nether
Poppleton. These were: three burglary
dwelling, one burglary business, one burglary shed/garage, two thefts of
vehicles, four thefts from vehicles, eight other
thefts, one case of fraud, one cycle theft, two nuisance youths and one case of
disorder. It was noted that Satnav
systems left in vehicles including in garages continue to be a target for
thieves
The Clerk
produced a spreadsheet showing all the monthly figures from August 2006.
It was
resolved that the helpful notes that accompany the police report should be
publicised on the village notice boards. (Action
Clerk)
07/200 – TO RECEIVE A REPORT ON PROGRESS ON THE PROVISION OF A YOUTH
SHELTER
Councillor Bradley reported that
he had talked to Councillor Pannell, Janet Hopton, the Community Trust and the representatives
from Haxby who are responsible for the successful youth shelter. A meeting is being arranged for 25 October
when interested parties including representatives of local youths will meet
with the aim of agreeing the location and design of a youth shelter. It was agreed to finance the hire of the room
for the meeting. The Clerk is to obtain
grant application forms from Yorventure.
07/201 – TO RECEIVE AN UPDATE AND MAKE DECISIONS ON THE LOCATION OF THE
PROPOSED CIRCULAR FOOTPATH
Councillor Powell reported that
there is, in the Parish Council records, a map of Poppleton dated 1930 on which
are drawn six footpaths in the village.
Footpath six is clearly marked as going from opposite St Everilda’s Church
and through the fields to
07/202 - TO DISCUSS THE HANDRAIL INSTALLED BY THE CITY COUNCIL AT THE
END OF THE FOOTPATH TO
The heavy duty handrail was
discussed. It was agreed that a site
meeting be arranged with City Council Officer Fred Isles to discuss the
possibility of turning the rail through 180 degrees and putting it at the other
side of the footpath. (Action Clerk)
07/203 - TO CONSIDER THE CLERK’S AND COUNCILLORS’ ATTENDANCE AT THE
SLCC TRAINING DAY ON 1 NOVEMBER
It was agreed that Councillor
Tomlinson and the Clerk would attend the meeting at a cost of £16.00 for the
Clerk and £21.00 for Councillor Tomlinson, plus travelling expenses.
07/204 - TO DISCUSS WINTER OPENING HOURS AT THE
It was agreed to defer discussion
on this subject until the next meeting.
07/205 – TO CONSIDER THE WAY FORWARD ON THE ISSUE OF AFFORDABLE HOUSING
IN THE VILLAGE
It was agreed to defer discussion
on this subject until the results of the forthcoming survey in Rufforth were
available.
07/206 - TO AGREE TO UNDERTAKE WORKS AT THE LEVEL CROSSING
It was noted that work is
currently being carried out on the level crossing and it was agreed to defer
further discussion until the work has been completed.
07/207 - TO RECEIVE REPRESENTATIVES' REPORTS
(a) Councillor Powell reported on:-
i.
The Poppleton Community Trust meeting on 26
September which he didn’t attend but noted that new function room chairs are on
order, an Autumn Newsletter has been distributed, the Bonfire Party has been
cancelled, the Christmas Tree and Craft Fair has been cancelled, the function
rooms are now called the Dodsworth Room and the Maypole Room.
ii.
The
Ainsty Group meeting held at Askham
Richard village hall on 27 September which was well attended with
representatives from most Parish Councils present. A number of issues were discussed including affordable rural housing, Parish plans,
profiles of Parish Councils in their communities, the City Council Charter with
Parish Councils and the closure of Post offices. Minutes will be available and distributed in
due course.
iii.
The YLCA
Conference at
iv. The YLCA Branch meeting on 4 October.
The minutes will be available
and distributed in due course.
(b) Councillor Robinson reported as a School Governor that the School has been and continues to
be subjected to vandalism. In recent
weeks the bike shed roof has been damaged and paving stones thrown through a
window at the back of the School.
Measures are in hand to combat the problem. All incidences of vandalism are now being
reported to the police.
07/208 - TO NOTE THE DATES OF FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillors Attending |
|
17
October |
Ward
Committee |
Askham Bryan Village Hall/
7.00pm |
All |
|
24 October |
YOPF AGM |
Clementhorpe Room, |
Tomlinson |
|
30
October |
Poppleton Community
Trust AGM |
Community Centre/ 7.30pm |
All |
|
31 October |
Code of
Conduct Seminar |
Guildhall/ 5.00pm |
Bradley, Powell, Robinson |
|
1 November |
SLCC, |
Galtres Centre, Easingwold/
9.30am |
Tomlinson, Clerk |
|
3 November |
YRCC
Conference & AGM |
Riccall/ 9.30am |
Powell |
|
15 November |
PCT
Executive Committee |
Community Centre/ 7.30pm |
Tomlinson, Powell |
|
19
November |
Police
Liaison |
2.00pm at a venue to be arranged |
Powell, Robinson |