NETHER POPPLETON PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE COMMUNITY CENTRE,
UPPER POPPLETON, AT 7.30PM ON MONDAY, 16 JULY 2007
PRESENT:
|
Cllr. D M Tomlinson(Chairman) Cllr. G A Bradley Cllr. J L Craven Cllr. F A Brown Cllr. P H F Powell Cllr. C Robinson. |
City Cllr. Ian Gillies from
8.40pm Mr B J W Mackman
(Clerk) |
PUBLIC PARTICIPATION
None.
07/130 - DECLARATION OF INTEREST ON ANY MATTERS OF BUSINESS
Councillors Bradley and Robinson
declared a personal interest in agenda item 07/142 and Councillor Powell
declared a prejudicial interest in agenda item 07/137d.
07/131 - TO RECEIVE APOLOGIES FOR ABSENCE
Apologies for absence were
received from Cllr. P Knowles.
07/132 - TO CONFIRM THE MINUTES OF THE COUNCIL MEETING HELD ON 18 JUNE
2007
The minutes of the Parish Council
meeting held on 18 June 2007, having been circulated, were approved and signed.
07/133 – TO RECEIVE THE MINUTES OF THE ANNUAL PARISH MEETING HELD ON 16
APRIL 2007
The minutes of the Annual Parish
Meeting had been circulated prior to the Parish Council meeting. There were no comments on the minutes which
will be signed at the 2008 Annual Parish Meeting.
07/134 - TO RECEIVE THE CITY OF
This item was held over until Councillor
Gillies arrived when he reported that:-
·
The
incidence of occasional flooding in
·
A
gang of youths had broken a window in the bowls pavilion and had been riding
bicycles across the
·
The
City Council is replacing older street lights in the village with high-level
street lighting.
·
A
member of the City Council’s Neighbourhood Action Team is to carry out street
cleaning throughout the village every two weeks. He will be using a barrow.
Councillor
Gillies was asked to look into the Ward Committee’s decision on RW0760 to see
why the bollards outside the
07/135 - Clerk's Report:
(a)
CYC response to NPPC letter re PCT
(Min. 07/112a)
City Councillor Ian Gillies had
been given a copy of the Parish Council’s correspondence.
(b)
Progress on Footpath No.4 problems
(Min. 07/112b)
The City Council has advised that
it will install a handrail if the gradient of the footpath is greater than
1:12. A City Council officer will check
and report back.
(c)
Progress on replacing the litter
bin by the
A new litter bin has been put in
place.
(d)
Progress on replacing the broken
concrete rails above the beck in
The City Council has still to
replace the missing rail.
(e)
Progress on new internal audit
procedure (Min. 07/121)
No progress.
(f)
Progress on improving access through
the kissing gate adjacent to the Wildlife pond (Min. 07/124)
David
Holdsworth, the City Council’s Assistant Public Rights of Way Officer, has
confirmed that he will now be investigating the possibility of replacing the
kissing gate at this location with a more accessible gate but that the proposal
will have to compete with other schemes and the availability of resources. He can’t give a precise indication of when
this will be done however he will endeavour arrange this as soon as possible.
07/136 - TO CONSIDER CORRESPONDENCE RECEIVED BY THE CLERK
07/136/1 - The Clerk read or referred to the following items of
correspondence
(a) A letter explaining from 3rd
Poppleton Brownies explaining that they had amalgamated with the 2nd
Poppleton Guides and were returning the cheque for £100.00. It was agreed that the Guides should be given
the £100.00.
07/136/2 - It was agreed that the correspondence
received since the June meeting, as listed below, be circulated to the
Councillors
(a)
Clerk & Councils Direct - Issue 52, July 2007
(b)
CPRE - Countryside Voice, Summer 2007
(c)
CYC - Your Ward, July 2007
(d)
NALC - LCR, July 2007
(e)
(f)
Open Spaces Society - Annual Report & Accounts
2006
(g)
Parkers Bulbs - Catalogue
(h)
Upper Poppleton Parish Council - Minutes of 11 June
(i)
Y&NY PFA - The Playing Field, Summer 2007
(j)
YLCA - Assembly Digest, Issue 6 - June 2007
(k)
YLCA - White Rose update etc
(l)
YRCC - Country Air, Summer 2007 - No 104
07/137 - FINANCE
(a)
Financial Report
The Clerk presented a detailed
report showing the actual income and expenditure for the year for the period to
16 July 2007. The report reflected the
receipts and payments below. The bank balances
at 16 July were:
Current Account £400.00
Business Money Manager Account £14,626.63
National
Savings Investment Account £13,494.03
|
(b)
Accounts for payment (net of
VAT); |
|||
|
1035 |
Poppleton
Community Trust |
Room hire |
£16.00 |
|
1036 |
St Everilda’s Church |
Grass cutting grant |
£150.00 |
|
1037 |
1st Poppleton Scouts |
Donation |
£100.00 |
|
1038 |
3rd Poppleton
Brownies |
Donation |
£100.00 |
|
1039 |
PopSOC |
Donation |
£100.00 |
|
1040 |
2nd Poppleton Guides |
Donation |
£100.00 |
|
1041 |
Poppleton Wildlife Trust |
Donation |
£200.00 |
|
1042 |
Citizens Advice Bureau |
Grant |
£50.00 |
|
1043 |
Poppleton
Under Fives |
Donation |
£100.00 |
|
1044 |
YLCA |
Councillors’ courses |
£50.00 |
|
1045 |
Poppleton Luncheon Club |
Donation |
£50.00 |
|
1046 |
YRCC |
Subscription |
£30.00 |
|
1047 |
James Mackman |
Salary – July |
£395.70 |
|
1048 |
Post Office Ltd |
Tax & NI |
£135.17 |
|
1049 |
James Mackman |
Clerks expenses |
£13.33 |
(c)
Income Received |
||
|
The Sealed Knot Ltd |
Cart Shed rent |
£75.00 |
(d)
To approve the payment of the
first instalment of this year’s grant to Poppleton Community Trust
It was agreed that as there had
been no notification of any capital expenditure by the Community Trust the
Parish Council would give the agreed full-year revenue amount of £2,500 but
that it would not give any of the £5,000 towards capital expenditure until the
Community Trust submitted capital expenditure proposals for the Parish Council
to consider.
(e)
To consider Internet banking
It was agreed that the Clerk
should complete the appropriate forms to enable him to transfer money between
the Parish Council’s two bank accounts using the Internet. (Action
Clerk)
07/138 - PLANNING APPLICATIONS
(a)
To consider the following planning
applications
The Clerk had circulated a
detailed list of current outstanding planning applications prior to the
meeting.
Consideration was given to the
following new applications:
|
Ref: 07/01353/FUL –
Single-storey pitched roof extensions to rear and double garage to side
(resubmission) at Hazeldene, |
We have no objections but consider that the
Planning Officer should recognise the very large extension the sum of which
will probably nearly double the floor area of the existing accommodation. |
|
Ref: 07/01392/FUL – Conservatory
to rear at |
No objections |
|
Ref:
07/01545/FUL – Two-storey pitched roof side extension at |
No objections |
(b)
To note Local Authority Planning
Decisions
It was noted that the Local
Planning Authority had approved the following applications:
Ref: 07/00933/FUL – One and two-storey pitched
roof rear extension at
Ref: 07/01110/ADV – Illuminated pylon sign at
Brecks Garage,
Ref: 07/01183/FUL – Conservatory to rear at
07/139 -
(a)
Grass cutting
On 13 July three Councillors and
the Clerk had trimmed back the branches of some of the trees and cleared out
some of the bushes in
(b)
Bluebell enquiries
Councillor Brown is making
enquiries on this subject. (Action Councillor Brown)
(c)
The Archaeology Group’s request to complete the geophysical survey
of the Moated Site near St Everilda’s Church on 29-30 September
This was agreed.
07/140 - TO RECEIVE A REPORT ON VILLAGE POLICING
Special Constable Jerry Holland
had reported that he had been occupied keeping the peace in the streets of
07/141 - TO RECEIVE A REPORT ON THE PROPOSED CIRCULAR PUBLIC FOOTPATH
TO THE
On 4 July several Councillors and
the Clerk walked the proposed route of the footpath with David Holdsworth, the
City Council’s Assistant Public Rights of Way Officer. It was agreed that Mr Holdsworth be invited
to address the Councillors at the September meeting. (Action Clerk)
07/142 - TO CONSIDER A REQUEST FROM
It was resolved to reserve the sum
of £2,000 to be used by the school for the redevelopment of the school pond and
wildlife area. (Action Clerk)
07/143 – TO ADDRESS CONCERNS ABOUT THE MILLENNIUM GREEN
Many people assume that the
Millennium Green is the responsibility of the Parish Council. The Parish Councillors reported that they had
received complaints about the condition of and access to the Millennium Green. It was agreed that a representative of the
Millennium Green Trust be asked to address the Councillors at the meeting in
August. (Action Clerk)
07/144 – TO CONSIDER THE PROVISION OF A YOUTH SHELTER
It was agreed in principle that
the Parish Council would look into the provision of a youth shelter in the
village and that Councillor Bradley would meet with a Councillor from Upper
Poppleton Parish Council to discuss the subject and report back. (Action Councillor Bradley)
07/145 – TO CONSIDER A LETTER FROM THE
The Councillors agreed that they
would like to learn more about affordable housing from Carolyn Vaughan-Davies,
the York Rural Housing Enabler. The
Clerk reported that Carolyn had agreed to address the Upper Poppleton Parish
Council meeting on 10 September and the Councillors agreed that they would like
to attend that meeting to listen to Carolyn if it was acceptable to the Upper
Poppleton Parish Councillors. (Action
Clerk)
07/146 - TO AGREE ATTENDANCE AT THE
It was agreed that Councillor
Powell attend the Conference and the Parish Council would pay the associated Conference
costs and travelling expenses.
07/147 - TO AGREE THE RISK ASSESSMENT UPDATE
The Clerk presented a statement showing the key risks facing the Parish Council, the potential consequences if risk occurs and the measures taken by the Parish Council to reduce the risks. It was resolved to accept the statement.
07/148 – TO DISCUSS THE DISPOSAL OF OLD PLANNING APPLICATIONS
The Clerk reported that he had a
cupboard full of old planning applications and that it was regarded as good
practise to dispose of such documents in such a way that details were not
allowed into the public domain. It was agreed
that the City Council be asked for advice on the way to dispose of the
documents and that if this involved the use of a commercial shredding concern
then the Parish Council would pay a reasonable fee for shredding. (Action
Clerk)
07/149 – TO AGREE WARD FUNDING REQUESTS
The Councillors agreed that the
following requests be made for Ward Funding in the 2008-09 funding round.
· Youth shelter - £3,000
· The proposed riverside footpath -
£1,500
· Further tree work on the Common
Land - £2,000
· Seats, kissing gate, improvements,
signs and pollarding in the Moat Fields - £4,000
07/150 - TO DISCUSS THE INSTALLATION OF HIGH-LEVEL STREET LIGHTING BY THE
CITY COUNCIL
It was agreed that discussion on this
subject be deferred until the next meeting.
It was agreed that the Design Guidelines in the Village Design Statement
should be adhered to.
07/151 TO RECEIVE REPRESENTATIVES' REPORTS
Councillor Robinson reported that the
Wildlife Trust had met on 12 July and had cut the paths wider throughout the
area. The next working party will be
held in September when the hedges will be cut.
07/152 - TO NOTE THE DATES OF FORTHCOMING MEETINGS
|
Date of Meeting |
Meeting |
Venue/ Time |
Councillors Attending |
|
17 July |
Community Trust Executive |
Community
Centre/ 7.30pm |
Tomlinson |
|
21 July |
YLCA AGM |
Poppleton Community Centre/
2.00pm |
Powell |
|
20 August |
Police
Liaison |
2.00pm at a venue to be
arranged |
Powell, Robinson |
|
27 August |
Community Trust Executive |
Community
Centre/ 7.30pm |
Tomlinson |
|
27
September |
Ainsty
Group |
Askham Richard Parish Council
Hall/ 7.30pm |
Tomlinson, Clerk |
07/153 TO AGREE THE DATE AND THE AGENDA FOR THE NEXT MEETING ON MONDAY
30 JULY 2007
It was agreed that there would be
an informal meeting with the Moat Fields Management Group on 30 July. The agenda for the meeting was agreed and it
is to be circulated to all Councillors and members of the Moat Fields
Management Group.
It was agreed that the next Parish
Council meeting would be held at 7.30pm at the Community Centre on Monday 20
August 2007.
The meeting closed at 10.20
pm.
Chairman………………….…… …………………….……..2007