Mr Julian Nicol addressed the Councillors regarding the amount of dog dirt in the area where he lives. There is no dog bin for dog owners to dispose of their dog's droppings. Various suggestions were put forward by the Councillors including informing the Poppleton Ward Residents Association and the Ward Committee, obtaining a supply of sticky signs for lampposts and putting a notice on the notice boards.

Councillor Tomlinson declared a personal interest in agenda item 06/007 as he is the Parish Council's representative/observer to Poppleton Community Trust. Councillor Powell declared a prejudicial interest in the same agenda item.

All Councillors being present there were no apologies.

The minutes of the Parish Council meeting held on 21 November 2005, having been circulated, were approved and signed.

1. Mill Bank House easement (Min. 05/201)

It was reported that a cheque for £4,530 had been received for the easement. This was made up of £5,000 for the easement less £400 for legal expenses and £70 VAT which can be reclaimed.

2. Action taken regarding seats, gates and other street (Min. 05/202).

Action on this subject is ongoing.

06/005/1 - The Clerk read or referred to the following item of correspondence

1. HM Customs & Revenue giving details about a seminar on 17 January regarding filing tax and insurance details online. The Clerk has booked a place.
2. A letter from YRCC saying that there will be no Regional Conference in 2006

1. CPRE-Fieldwork, December 2005
2. Environment Agency - River Ouse Flood Management Strategy
3. North Yorkshire CJB - Issue one
4. Poppleton Moatfields Management Group - Minutes of 6 April 2005
5. YCVS - Report & Accounts 2004-5
6. YLCA - White Rose update December 2005
7. YOPF - Newsletter, November 2005

1. Clerks & Council Direct - January 2006 and a Guide/Yearbook
2. Details of next year's Council Tax base from the City Council
3. Hambleton District Council - Development policies - preferred options
4. NALC - Local Council Review - January 2006
5. NYCC - North Yorkshire Minerals & Waste Development Framework
6. A Discussion Paper on the Standards Board recommendations from the ODPM
7. Upper Poppleton Parish Council - Minutes of 14 November
8. YLCA - Minutes/agendas/Training seminar notice

John Craven addressed the meeting and made the following points

• A centre manager has been appointed and has now got a grasp on the administration.
• The number of room hires has risen
• The car park has been resurfaced
• The Community Centre building is fifteen years old. An assets condition survey is nearing completion.
• A new boiler is needed at a cost of around £5,000
• Window frames and woodwork need to be replaced
• Grant applications need to show that the Trust receives support from Local Authorities which include the Parish Councils

• The Trust is asking for a sum of £5,000 as a grant towards the necessary capital outlay

Councillor Powell retired from the room before discussion took place. Councillor Tomlinson assumed the chair. Councillor Bradley was present for some of the discussion but left the room before a decision was made. The Councillors agreed that no money would be raised by means of the precept. Discussion then took place as to whether or not money should be given to the Community Centre from the reserves made up of money received in easements which can only be spent on capital projects. At the conclusion of the discussion a vote was taken. Councillors Robinson and Partington voted not to grant the Community Trust any money. Councillors Bilbrough and Knowles voted in favour of granting some money. Councillor Tomlinson abstained. As the vote was tied it was agreed that the status quo should be preserved and that no money should be given to the Community Trust at this time.

Councillors Powell and Bradley returned to the meeting and Councillor Powell resumed the chair.

It was agreed that agenda item 06/009 be moved up the agenda

Councillor Knowles explained that there are no funds to pay staff salaries at the moment. From 1 April the building will be taken over by Poppleton Community Trust. After a short discussion it was agreed that the sum of £600 should be paid to Poppleton Youth Action Group immediately.

*Councillor Knowles left the meeting at this point (9.05pm)

It was resolved that the Parish Council funds the cost of three skateboarding sessions in the next financial year at a cost of £155 for each session.

1. Financial Report

The Clerk presented a detailed report showing the actual income and expenditure for the year for the period to 16 January 2006. The report reflected the receipts and payments below. The bank balances at 16 January were:

Current Account £275.00

Business Money Manager Account £13,511.92

National Savings Investment Account £12,611.40

The Clerk had circulated a detailed list of current outstanding planning applications prior to the meeting.

Consideration was given to the following new applications:

It was noted that the Local Planning Authority had granted consent for the following four applications:

Ref: 05/02094/TCA - Crown reduce away from house Yew in the Conservation Area at 11 Church Lane by Dr David Hopton.

Ref: 05/02148/REMM - Reserved matters application to which planning application 99/01777/OUT relates for proposed mixed use development comprising cycle and car park to proposed rail halt business (B1), general industrial (B2) and storage or distribution (B8) uses (revised scheme) by White Rose Development Enterprises Ltd at York Business Park Millfield Lane.

Ref: 05/02215/FUL - Two-storey pitched roof rear extension at 59 Millfield Lane by Mr & Mrs P Walters.

Ref: 05/02392/TCNOT - 3 no. telecommunication antennae on existing electricity pylon and installation of ground based equipment cabin, fenced compound and ancillary development at Pylon XCP025, Millfield Lane by T-Mobile.

1. Grass cutting

An appointment to meet Dave Meigh of the City Council has been arranged for 2 February when he will inspect the Common Land in order to gain information which will help the City Council make a decision on the level of funding the Parish Council will receive in the next financial year for grass cutting.

2. No Parking signs

It was agreed that the next Newsletter should refer to introduction of No Parking signs on the Common Land.

3. Vehicular access

No report

4. Re-dressing the stone surface and improvements to the condition of the bridleway down to the riverbank

The contents of a letter from David Holdsworth of the City Council was discussed. The letter stated "I refer to recent events regarding the above bridleway and the positioning of boulders to prevent vehicular access to Nether Poppleton Lido. Further to these events, one specific issue that has been raised with the council is condition of the track from where the boulders are positioned to the Lido and its suitability for use by wheelchairs and mobility vehicles. We have sufficient budget this financial year to carry out some surface improvements and would like to propose the re dressing of the stone surface." It was agreed that no surface dressing is necessary on the Parish Council owned Bridleway and that the Clerk should write to David Holdsworth, thank him for the offer and advise him not to carry out any work.

It was reported that the footpath and grass verge at the bottom of Church Lane have merged. It was agreed that the City Council should be asked to report on the condition of the footpath in the whole of Church Lane and also the footpaths in Ebor Way and Millfield Lane.

It was resolved to accept the position of the VAS in Long Ridge Lane as suggested by the City Council.

It was agreed to accept the quotation of £66.80 from Ken Falkingham for repairs to the notice board which has warped badly and has a hole in it.

It was agreed that a letter from the Open Spaces Society requesting a donation should be circulated round the Councillors and a decision made at the February meeting.

Councillor Hopton said that cars are still being parked near the school in Main Street despite the building of the car park behind the Community Centre. The Councillors hoped that extra usage of the car park will ease the problem of parking in Main Street in the future and that it is premature to agree to the painting of yellow lines at the present time.

It was resolved that no action should be taken on this subject.

It was reported that the transport links between these two points are poor. The No. 17 service runs from Tesco on Clifton Moor calling at Poppleton Park and continues through Acomb to Stonebow but only between 10.00 am and 3.00 pm

Under the new licensing laws the whole of the Community Centre is licensed. Under the Local Government Act 1972, Schedule 12, paragraphs 7 and 23 Parish Council meetings may not take place in licensed premises unless no other suitable room is available free of charge or at a reasonable cost. It was agreed that no other suitable room is available and that future meetings would continue to be held in the Community Centre.

1. To agree to support the Flood Defences Campaign by writing to the ODPM

It was resolved that the Parish Council should support this campaign.

2. To agree to ask the City Council to amend their assessment of the flood risk to Poppleton (Zone A5)

In the Environment Agency's Ouse Flood Risk Management Strategy Summary Consultation Document Poppleton is described as being at moderate risk from flooding. Given that in the severe floods of 2000 the water from the River Ouse flooded just one property near the river in Nether Poppleton and came nowhere near any property in Upper Poppleton the Councillors agreed that the Clerk should write to the Environment Agency and ask them to change the risk to "Low".

1. Councillor Powell gave a report on

1. Poppleton Community Trust Executive meeting held on 3 January, as Councillor Tomlinson had been unable to attend. Items discussed included:

• It was agreed that the Secretary would write to both Poppleton Parish Councils requesting a grant in the next financial year and that a presentation would be given to each Parish Council at their next meetings.
• A review is to be carried out on the use of facilities by all sections and clubs as it has become obvious that levies and charges are not covering their costs.
• The City Council has agreed to fund the necessary repairs to the Youth Club building prior to the Trust taking over in April.

1. The Ward Team meeting held on 6 January. Items discussed included policing issues, the ballot of schemes and the content of the Newsletter.
2. That he had attended the institution and induction of the new vicar, Rev. Jeremy Sylvester, on 10 January.

2. Councillor Tomlinson reported that no British Sugar Liaison Committee meetings had been held.
3. Councillor Bilbrough reported that a Poppleton Park meeting was to be held the following evening

No reports.

It was agreed the next meeting would be held at 7.30pm at the Community Centre on Monday 20 February 2006.

The meeting closed at 10.48pm

Chairman………………….…… ………………………..2006

James Mackman, Clerk 22a Long Ridge Lane, Nether Poppleton, York YO26 6LX

Telephone 01904 781752 - Fax 0871 4331325 - email jmackman@tesco.net