There were no declarations of interest.

Apologies for absence were received from Councillor G A Bradley

The minutes of the Parish Council meeting held on 16 August 2004, having been circulated, were approved and signed. The meeting in September 2004 had been abandoned is it was not quorate.

1. Access over common land - easement (Min. 04/126a)

It was reported that the Chairman and the Clerk had met with the Parish Council's solicitor, Graeme Burn who had advised that the Land Registry is close to accepting that the Parish Council is the owner of the Common Land. A detailed plan of the area had been drawn up showing the areas that were claimed by the Parish Council. The plan reflected the opinion of the City Council as to which areas they were responsible for and the owners of three pieces of land which could have been cause for dispute. The plan was shown to the Councillors who agreed that the Parish Council had no objections to the plan. It was agreed that Mr Burn should proceed to complete the registration.

2. Mill Bank House easement (Min. 04/126b)

The easement for this property depends on proof of ownership of the Common Land. See the minute above.

3. Access to shops from Montague Walk (Min. 04/126c)

It was agreed to defer discussion on this subject until the Spar extension is completed.

4. Triangle seat (Min. 04/132)

The seat is now in place. It is made from recycled material and should be very hard wearing. It was reported that it is being well used by residents.

04/141/1 The Clerk read or referred to the following item of correspondence

1. 1st York Poppleton Scout Group, thank you letter
2. Ainsty Group of Parishes, agenda for 21 October
3. Councillor Charles Chisholm, resignation email
4. CYC, 40mph limit proposal - Councillors agreed with the City's proposals
5. CYC, Draft Rights of Way Improvement Plan - agreed to put on next agenda
6. CYC, information about the clearing of the Civil Service site
7. CYC, Parish Emergency Plan - Councillor Powell agreed to look at this and report back
8. DLA LLP, notification of Spaceways Garage licence change
9. Open Spaces Society, notification of subscription increase from £25 to £30. Agreed

1. Clerk & Councils Direct, Issue 35, September 2004
2. CPRE, Fieldwork - September 2004
3. City of York Council, 5-day notice - 11 Church Lane
4. Mayfair Group Response, August report
5. ODPM, Consultation papers on employees
6. Poppleton Ward Residents Association, Minutes of 28 July
7. Poppleton Wildlife Trust, Donation thank you and accounts
8. Upper Poppleton Parish Council, Minutes of 12 July
9. YLCA, October agenda and minutes of the meeting held on 3 June
10. York Youth Service, Proposed Youth Service restructure
11. Yorkshire & Humberside County Training Partnership, Quality Council booklets

1. CYC, 2004/5 Kerbside recycling calendars
2. CYC, A Fair Grant for York
3. CYC, Licensing Policy enquiry
4. CYC, Local (Parish and Town) Council Charter
5. CYC, Making Space for Water - details
6. Defra, Clean Neighbourhoods advice - information to be found on the Internet. All Councillors to be notified of the website address
7. Mayfair Group Response, September report & annual summary
8. Poppleton Ward Residents Association, Minutes of 25 August
9. Selby & York Rural Transport Partnership, Newsletter & note of meeting
10. Upper Poppleton Parish Council, Minutes of 13 September
11. YLCA, Notice of Standards Board visit to North Yorkshire
12. York Open Planning Forum, Newsletter October 2004

1. Financial Report

The Clerk presented a detailed report showing the actual income and expenditure for the year for the period to 18 October 2004. The report reflected the receipts and payments below. The bank balances at 18 October were:

Current Account £100.00

Business Money Manager Account £11,384.65

National Savings Investment Account £12,251.11

The Clerk had circulated a detailed list of current outstanding planning applications prior to the meeting.

Consideration was given to the following new applications:

It was noted that the Local Planning Authority had granted consent for the following applications:

Ref: 04/02642/FUL - Single storey pitched roof side extension at 12 Allerton Drive by Mr T Savage.

Ref: 04/02781/FUL - Erection of 2m high wooden fence to rear boundary (retrospective) at 23 Hillcrest Avenue by Mrs A J Pollock.

Ref: 04/02806/FUL - Two-storey pitched roof side extension, pitched roof over existing rear extension and conservatory to rear at 38 Allerton Drive by Mr & Mrs Peter Newell

Ref: 04/03077/FUL - Conservatory to rear at 12 Church Lane by Mr Walsh

Ref: 04/03128/TCNOT - Installation of ground based equipment cabin, fenced compound and ancillary development at Pylon XCP025 Millfield Lane by O2 (UK) Ltd.

Ref: 04/03129/TPO - Reduce large limb growing towards house by 50% Ash protected by Tree Preservation Order 1/1970 (G4) at 3 Riverside Walk by Nether Poppleton Parish Council

It was noted that the Local Planning Authority had refused the following planning application:

Ref: 04/02319/FUL - Erection of a new dwelling with attached garage to the rear of No. 1 Poppleton Hall Gardens by Mr G Liversidge

It was noted that the following planning application had been withdrawn.

Ref: 03/03559/FUL - Conversion of existing covered seating area into snack bar at Plot C - Westminster Place, White Rose Close by Mandale Commercial Ltd.

1. To receive progress reports on works in hand

1. The hedge round the Allerton Drive garden was cut in August. It needs another cut to make it tidy. It was agreed that John Pannell should be asked to strim the grass in the garden again.
2. The grass by the riverbank had been cut again in September. It was agreed that it should not be cut again this year.

1. To agree action to be taken following a request to prune the trees in the area between Riversvale Drive and Riverside Walk

Mr Ayres of Woodside had asked that the trees bordering his land be cut back. It was agreed that Dave Gregory of Ryland Horticulture be asked to survey the whole of the land between Riversvale Drive and Riverside Walk. This would complete the survey of the trees in the river end of the Common Land. Mr Gregory would be asked to comment on the state of the trees by Mr Ayres boundary as a matter of urgency.

It was agreed that the Clerk should draw up a detailed specification of the areas where the grass should be cut and the frequency of the cuts. This would form the basis of the tendering process. Four of five local grass-cutting contractors will be asked to submit a tender for the 2005-6 grass-cutting season.

It was agreed that the Parish Council has insufficient information on the village projects that could qualify to receive the balance of the Section 106 payments and that a decision should be deferred.

The Councillors, having read the documentation about the proposed restructure of the Youth Service agreed that the Parish Council does not have an official position on the subject.

The Councillors were advised of complaints received from residents about horse muck being dropped on the footpath and cycle track in Millfield Lane. The Councillors agreed that horses in the village enhance the rural environment. It was agreed that the Clerk should write a letter to the owners of the stables in Millfield Lane to ask them to tell horse riders to exercise horses on the grass and avoid footpaths and cycle tracks.

Several complaints had been received from residents about vegetation overhanging footpaths in the village and making walking difficult. The Councillors agreed that the Clerk should write to the owners of two houses where the problem was severe and ask them to cut their vegetation back.

After discussion it was agreed that the Parish Council would not seek to increase the number of Parish Councillors for the time being.

1. Councillor Tomlinson had been to the Open Day at Harewood Whin and had been impressed by the size of the site.
2. Councillor Powell

1. Gave a brief résumé of the proceedings at the Ward Committee meeting held on 14 October.
2. Reported on the YLCA York Branch meeting of 7 October which was attended by 21 representatives from member Councils. Also present were Councillor Steve Galloway and Jonathan House from the City Council. Councillor Galloway spoke about the concerns of the City Council regarding the City but didn't say much about the rural areas. Heavy emphasis was placed on the £10 million shortfall in the Council's accounts. Branch business covered remuneration panel recommendations regarding allowances, parish review, Local Plan Stage 4. Licensing, delegated planning decisions and procedures. Meeting dates for 2005 were fixed as 3 February, 2 June and 6 October.

Councillor Hopton

1. Congratulated Councillor Powell on being appointed as a Trustee of the Yorkshire Rural Community Council. Councillor Powell thanked Councillor Hopton and said that he had special responsibility for rural community buildings.
2. Mentioned the Public Rights of Way to be held on Wednesday 13 October when possible footpath links between villages will be discussed.

It was agreed that Councillors should notify the Clerk of forthcoming holidays and he would produce a holiday rota for 2005.

04/154 - TO AGREE THE DATE OF NEXT MEETING AS MONDAY 15 NOVEMBER 2004

It was agreed the next meeting would be held at 7.00pm at the Community Centre on Monday 15 November 2004.

The meeting closed at 10.20pm

James Mackman, Clerk 22a Long Ridge Lane, Nether Poppleton, York YO26 6LX

Telephone 01904 781752 - Fax 0871 4331325 - email jmackman@tesco.net