All Councillors being present there were no apologies.

None.

The minutes of the Parish Council meeting held on 19 January 2004, having been circulated, were approved and signed.

1. Access over common land - easement (Min. 04/004a)

The Clerk reported having spoken to the solicitors that afternoon and had been told that no progress had been made. He had asked the solicitors to pursue the matter urgently.

2. Mill Bank House easement (Min. 04/004c)

See the minute above.

3. Village sign (Min. 03/197)

The Clerk reported having contacted the City Council who would give a price for carrying out all the work needed to install the new village sign. All that remains is for the Councillors to choose one of the three stones that Douglas Frazer has offered the Parish Council. When this is done a firm quotation for the work will be possible.

1. A letter from Gill Kendall notifying the Parish Council of the possibility of Channel Four's Time Team carrying out a survey of the Moatfield.
2. YLCA - White Rose Update, January 2004
3. A letter from the City Council giving the opportunity for an officer to attend a Parish Council meeting and listen to the Councillors' views on local transport issues. The Councillors agreed that this would be a good agenda item for the next Joint meeting scheduled for 29 March.

1. Learning & Skills Council - Bite Size Intros
2. CYC-Parish Council Allowances - Remuneration panel details
3. CPRE - Planning update, Issue 1/04, TCG News
4. Mayfair Group Response - January report
5. Upper Poppleton Parish Council - Minutes of 12 January
6. WaterVoice - "Are you being served" leaflet
7. YLCA - Various papers
8. York Hospitals NHS Trust - Foundation Trust, Consultation Document

1. Financial Report

The Clerk presented a detailed report showing the actual income and expenditure for the year for the period to 16 February 2004. The report reflected the receipts and payments below. The bank balances at 16 February were:

Current Account £100.00

Business Money Manager Account £22,754.17

National Savings Investment Account £12,251.11

2. Accounts for payment (net of VAT);

The Clerk	Salary - January	£251.20
The Clerk	Postage & stationery	£31.87
CPRE	Annual subscription	£25.00
Poppleton Community Trust	Room hire November-February	£63.00
W E Illing	Bus shelter cleaning 2003	£120.00
Poppleton History Society	Donation towards aerial photos	£50.00

3. Income Received

National Savings Investment Account interest £5.40

4. To consider the Clerk's SLCC membership subscription

It was agreed that the Parish Council would pay half the Clerk's subscription to the SLCC as the other half would be paid by Upper Poppleton Parish Council.

5. To consider continuing the subscription to Local Council Review

It was agreed to pay the £12.50 subscription for another year's supply of the Review.

6. The Councillors agreed that the Clerk should progress an incremental point on the salary scale having been in post for one year.
7. The Clerk reported having transferred £12,000 from the HSBC Money Manager account to the National Savings Investment account.

The Clerk had circulated a detailed list of current outstanding planning applications prior to the meeting.

Consideration was given to the following new application:

There were no further comments from the Councillors on any of the planning applications.

It was noted that the Local Planning Authority had granted consent for the following applications:

Ref: 03/03095/ADV - Installation of various illuminated and non-illuminated signs at Plot 3A, Great North Way by Honda UK.

Ref: 03/03316/TCA - Fell cherry (T1-3) and willow (T4) in the Conservation Area at Manor Farm, Church Lane by Cllr. Q J A Macdonald.

1. To obtain quotations for carrying out works

The Clerk had received David Gregory's quotation for carrying out remedial works on the trees on the Common Land and circulated a copy to the Councillors. It was agreed that all the works should be carried out as soon as possible for the quoted sum of £1,475.

2. To arrange for pollarding of willows on the riverbank

Councillor Powell explained how the willow trees on the Common Land riverbank needed to be cut back so as to restore the view of the river. It was agreed that the willows should not be removed as the roots provided a defence against the river washing away the riverbank. Councillor Powell referred to a company who would pollard the willow trees and would probably use the willow. It was agreed that the company should be approached to find out the cost of the work.

After discussion it was agreed that no Councillors would attend the conference.

It was agreed that all future meetings would be held in the Community Centre and not in the Tithe Barn. The Clerk was directed to book the room for future meetings.

A sub-committee had met to discuss the arrangements for Open Day. It was agreed that there would be two Parish Council tables. One would display items of historical interest. The other would show items of current interest. The Clerk produced a laminated poster for the Open Day and this was approved. The Clerk reported having written and invited local organisations to take part in the Open day. Currently four organisations had accepted their invitation and four had declined.

It was reported that Sarah Clark is giving up the correspondent's position and that a replacement correspondent is being sought.

During a discussion on crime in the village it was revealed that there have been several cases of burglary recently. In several instances, one man claiming to have been employed to prune trees has distracted the attention of a householder whilst his accomplice has robbed the house. It was agreed that a note about this should be put on the Parish Council's website. On a more positive note it was reported that police have been seen on three occasions using a speed gun to monitor the speed of vehicles.

Councillor Robinson said that he may be able to attend this seminar and that he would inform the Clerk who had already booked a place for himself.

1. Councillor Partington reported on the

Friends of Dodsworth Hall meeting held on 21 January.

Cllr Partington had reported to the Friends committee that Nether Poppleton Parish Council had not seen a business plan for funding and were therefore unwilling to assist financially. The committee had expressed disappointment.

She had confirmed that NPPC were agreeable to become custodians for the trust.

Paperwork had been completed for Charity status.

The Steering Committee had asked Alan Bell (representative for The Church) if they would consider selling the building to them for £30,000.

2. Councillor Powell reported on the

YLCA York Branch meeting held on 5 February.

A formal launch date for the Local Councils Charter is still awaited from the City Council. To date only 12 Councils have signed the Charter.

The City Council is to be asked for details on how Ward Committees are run and under what Standing Orders they operate.

3. Councillor Tomlinson reported on the

Ainsty Group of Parishes meeting held on 27 January.

The subjects of policing, Elvington airfield etc were discussed. The next meeting is to be held at the Poppleton Community Centre on 22 April when Upper and Nether Poppleton Parish Councils will be hosting.

4. Councillor Bradley reported on

1. The meeting of the Poppleton Community Trust held on 12 February.

• Dave Doggett co-opted as a member of the Executive Committee.
• Dave Doggett to set up a special working party to improve revenue situation.

• Junior football received cheque from the Football Foundation. This received press coverage.
• Junior football club Millfield Lane car park nearing completion.

• Junior football field opening event being planned.
• Fund raising events include Christmas Fair in Tithe Barn and the Burns Supper.
• He had been asked to investigate a potential £7K funding stream from CYC.

1. The Ward Committee meeting held on 5 February when the Committee's allocation of funds for 2004-5 was revealed. The sum of £49,000 was allocated over seven villages. The distribution was made as equitably as possible. £3,000 was award to help finance the cost of constructing the footpath between Poppleton Ousebank School and the Community Centre car park. £2,000 was awarded to PopSOC for construction of a fence. £2,000 was allocated to a survey of the street lighting in both Poppletons so that a report could be prepared to be considered by both Parish Councils.

1. Asked how many traffic information signs for sticking on to wheelie bins the Parish Council would like to order. The Councillors agreed to wait for the results of the trial of wheelie bin signs in Rufforth before making a decision.
2. Informed the Councillors that tenders for the railings around the play area in Poppleton Park varied between £6,000 and £9,000. The site developers had been asked for their approval for the railings and a basketball net. The Section 106 payment is £10,000. The Councillors were asked what the balance could be applied to and the consensus was that it should go towards the cost of resurfacing the car park behind the Community Centre.
3. Informed the Councillors that the Ward Committee had awarded the sum of £500 for the provision of trees to screen the old village from Poppleton Park.

04/033 - DATE OF NEXT MEETING - Monday 15 March 2004 at 7.30pm in the Community Centre.

The meeting closed at 10.30pm

James Mackman, Clerk 22a Long Ridge Lane, Nether Poppleton, York YO26 6LX

Telephone 01904 781752 - Fax 0871 4331325 - email jmackman@tesco.net