Apologies for absence were received from Councillors C W Chisholm and Q J A Macdonald (City of York Council).

Carol Partington, Colin Robinson and David Tomlinson were co-opted as Parish Councillors and signed their respective Declarations of Office.

There were no declarations of interest.

The minutes of the Parish Council meeting held on 19 May 2003 were approved and signed.

1. Clerk's Contract of Employment (Min. 03/077d)

The Clerk reported that he was still waiting for the Upper Poppleton Parish Council to agree the wording of their Clerk's contract of employment.

2. Access over common land - easement (Min. 03/077e)

The Clerk reported that the production of the easement is progressing.

3. Insurance

The Clerk reported that there was a saving of £48.15 on this year's insurance premium after reduction of the insurance on the seats to £4,000 and insuring the two village signs for £500.00 each.

4. Section 106 Developments - Poppleton Park (Min. 03/077a)

Councillor Hopton reported that one quotation has been received for installing railings around the open ground in front of the children's play area.

The following appointments were made.

1. York Open Planning Forum is proposing to offer training on planning matters. In an endeavour to calculate the demand for training they had sent a questionnaire. Five of the Councillors present agreed that they would be willing to attend an evening seminar in September.
2. An email from the City Council to say that there are plans to introduce a Bliss display at the Main Street, Nether Poppleton bus shelter but that this is likely to be several months away. The Councillors noted this.

1. Open Space-Summer 2003 - Vol 27 No 7
2. Standards Board-IDeA Guide
3. Upper Poppleton Parish Council - Minutes of meeting on 12 May
4. YLCA-Quality Councils info
5. Mayfair Group-May 2003 report
6. CPRE -TCG newsletter Issue 26 April 2003
7. Poppleton Ward Residents Assoc.-Minutes of 30 April

1. Financial Report

The Clerk presented a detailed report showing the actual income and expenditure for the year for the period to 16 June 2003. The report reflected the receipts and payments below. The bank balances at 16 June were:

Current Account £45.18

Business Money Manager Account £19,905.54

2. Accounts for payment (net of VAT);

The Clerk	Salary - May	£242.35
The Clerk	Photocopier toner	£60.00

3. Income Received

Alphasound

Cartshed rent

£60.00

4. Internal Auditor

The Clerk reported having had difficulty in contacting three of the people who advertised themselves as auditors with the YLCA. He advised the Councillors that Linda Cariss, Clerk to Hessay Parish Council, who had been appointed the internal auditor for Upper Poppleton Parish Council, would be willing to act as the internal auditor for Nether Poppleton. The Councillors agreed that Mrs Cariss should be asked to be the Internal Auditor.

5. New Bank Mandate

All the Councillors present and the Clerk signed a new bank mandate.

The Clerk had circulated a detailed list of current outstanding planning applications prior to the meeting.

Consideration was given to the following new applications:

Location SAAB (GB) Ltd, Plot 3B Great North Way

Reference 03/01425/FUL

Development Installation of 1.5 metre diameter satellite dish

Location Mr & Mrs Whitehead, 6 Ebor Way

Reference 03/01546/FUL

Development Conservatory to rear

Location Ms O Oliver and Mr R Warnes, 12 Little Garth

Reference 03/01561/FUL

Development Erection of single storey pitched roof extension to side and rear

Location Mr & Mrs H A Ayres, Woodside, Riversvale Drive

Reference 03/01666/FUL

Development Erection of single storey pitched roof rear extension

Location Mr & Mrs Davies, 77 Millfield Lane

Reference 03/01720/FUL

Development Erection of pitched roof porch to front

Location Mr & Mrs C Chisholm, 70 Millfield Lane

Reference 03/01740/FUL

Development Erection of pitched roof extension to side

It was noted the Local Planning Authority had granted consent for the following:

Ref: 03/00255/FUL - Erection of pitched roof two storey extension and conservatory to rear at 24 Church Lane by David Fisher

Ref: 03/00259/CAC - Demolition of existing greenhouse to rear at 24 Church Lane by David Fisher

Ref: 03/01127/FUL - Conservatory to rear at 10 Littlefield Close by R and Mrs N Reid.

It was noted the Local Planning Authority had refused consent for the following:

Ref: 02/02942/FUL - Two storey pitched roof rear extension at 59 Nether Way by Mr & Mrs Russell.

The Clerk reported that the Trustees had written to say that they wish to conclude any sale by 31 December 2003 and hope that this will provide time for interested parties to come to some conclusion about the future use of the Hall.

Mrs Brenda Wrigglesworth and Mrs Ruth Dundas addressed the meeting and told the Councillors of their wish to save the Hall from housing development and reopen it as a hall for public use.

There is to be a public meeting on 9 July at the Community Centre to discuss the future of the Hall.

The Clerk was directed to look at the Parish Council's budgets to see if there would be any cash available to cover any running costs of the Hall in the event that the Hall became available prior to its future being secured.

Councillor Hopton gave details of ideas discussed at the Poppleton Youth Action Group.

The Youth Club had closed in July 2002. The City Council is going to reopen the Youth Club on Tuesday nights this July, stopping for the summer break, and starting again in September.

A Wednesday Group for Year Six children had been run by parents until Whitsuntide but had ceased as there were not enough parents to run the Group. It is hoped to restart the Group in September.

The City of York Council had been asked to provide a youth worker.

A Youth Forum being a small group of 13-17 year olds has been meeting.

A meeting was held to discuss the provision of a skateboard park. The meeting was attended by three parents and ten children. It is hoped that the parents will pursue the idea. The Community Centre Trust has suggested that there is a suitable location for a park in the corner of the car park where it adjoins the playing field

Councillor Bradley is to produce a register of street furniture which list various aspects such as design and condition. He will also provide maps of the streets.

Councillor Powell has produced a pro forma sheet to use.

It was agreed that the Councillors should aim to complete the survey as soon as possible,

Councillor Acomb mentioned the state of the trees by the beck. The branch of an ash tree on the border of Douglas Fraser's land had recently fallen over. The trees in Broad Lane Linear Park need to be looked at. Councillor Acomb is to arrange a meeting with Dave Gregory of Ryland Horticulture to look at the trees on the common land between the pumping station and the riverbank.

The Parish Council subscribes to the YRCC on an annual basis but is not a member so is not entitled to vote at the AGM. The Councillors agreed to the Parish Council becoming a full member. The only proviso in being a full member is that the Parish Council would have to pay up to a maximum of £5 in the vent of the YRCC being wound up.

Arrangements have been made to hold the Joint Meeting at 7.30pm at the Community Centre on Monday 30 June 2003. The Councillors agreed that the following four subjects should be on the agenda. Poppleton Community Trust, Village Design Statement, Youth Issues and the Village Traffic Plan. The two chairmen would meet and agree the agenda.

The Clerk reported that the plywood facing to the notice board put up some time ago by Ken Thorpe has not weathered well and was springing apart. It was agreed that Ken Falkingham be asked to quote for a new notice board that had a wooden lintel to keep out the rain.

1. Councillor Powell reported on the proceedings of

The YLCA York Branch meeting held on 11 June. During discussion on the criteria for Quality Parish Council Status it was noted that some of the criteria could prohibit middle range and smaller Councils from attaining Quality Status. Councillor Powell had been re-elected as Chairman of the Branch.

2. Councillor Acomb reported on the proceedings of

The York Open Planning Forum meeting held on 20 May. The item on Planning seminars is mentioned in Correspondence above.

As part of the Festival of Ideas which arises from "A New Vision for York" the YOPF are to hold an open meeting at the Tempest Anderson Hall on 26 June 2003. "Keeping York Special? A discussion on the Vision for York" will consider:

• why York is the target for various development projects
• where the impetus is coming from
• whether York actually needs it.

It will consider the implications of future development in terms of traffic, historic York, and how to prevent York being overshadowed by new developments.

Four speakers are being invited who will represent all sides of the debate and there will be an opportunity for questions from the audience.

1. York Open Planning Forum on 26 June
2. Joint Parish Councils' meeting 30 June
3. Ainsty Group of Parishes meeting 10 July
4. Ward Committee meeting 16 July

Monday 21 July 2003 at 7.30pm.

The meeting closed at 10.35pm

James Mackman, Clerk 22a Long Ridge Lane, Nether Poppleton, York YO26 6LX

Telephone 01904 781752 - Fax 0871 4331325 - email jmackman@tesco.net